COVER YOUR BASES By: Pete Spatara Director of Public Works City of West Palm Beach
When you’re on deck… • Get Contracts in place • A Tested Plan • Evacuation Routes • Debris Staging Sites • Establish Communication • Take care of employees • Protect equipment • Access to Food, Water & Fuel
GETTING READY • Contracts • Disaster debris removal and disposal services • Monitoring of disaster debris removal • Mold remediation • Generator rental • Roof repair and replacement • General construction building repair • Ice • Rental of portable toilets • Repair and replacement of fencing
GETTING READY • Optional Contracts • Canal cleaning • Catering • Tent and chair rental • Rental of roll off containers • Warehouse stock of safety supplies
Defense is Ready • Planned evacuation route • Debris site lined up • Contracts for removal • Operation center • Radio communication • Shelters ready • City equipment protection • Allow staff to secure home & family • Prepare time line • Establish chain of command • Prepare citizens
STOLEN BASE • Debris removal contracts lapsed • Construction debris pick-up was not included in piggy back contract • Did not follow plan on clean-up (allowed politics to rule)
BALK • Landscapers & tree companies putting out debris instead of hauling away as required
BALL FOUR • No government involvement • FEMA
MAN MADE DISASTERS How do you prepare?
FEMA GUIDELINES • Procurement shall follow FEMA guidelines to ensure reimbursement from the federal government by: • Retaining original receipts and documentation • Making no contact or purchase contingent upon federal reimbursement • Making emergency p.o. or contracts “site specific” • Rent or lease equipment instead of buying • Document in detail all oral requests • Require that all bid, performance and payment bonds are issue • Take pictures, pictures, pictures Know the Rules!
FEMA CATEGORIES • Category A – Debris Removal • Category B – Emergency Protective Measures • Category C – Road Systems • Category D – Water Control Facilities • Category E – Building and Equipment • Category F – Utilities • Category G – Parks, Recreational & Other
DOUBLE PLAY • Daily meetings with contractors during clean-up
STRIKE OUT • Never missed a day’s pick-up
TRIPLE PLAY • Separation of : • Garbage • Vegetation • Construction Debris • Continuous education to citizens
How did you score? How would you score?