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CHAPTER 12 Customizing Menus and Toolbars

This guide covers the customization of menus and toolbars in Microsoft Access. Learn how to use command bars, show or hide built-in toolbars, and add or delete toolbar buttons. Discover the process of incorporating built-in menus and creating custom menus or submenus to enhance your workflow. This resource provides step-by-step instructions for managing toolbar and menu properties effectively, enabling users to personalize their Access experience and optimize their productivity.

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CHAPTER 12 Customizing Menus and Toolbars

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  1. CHAPTER 12Customizing Menus and Toolbars

  2. 1. Using Access Command Bars • The basic element of toolbars, menu bars, and shortcut menus is the command the user chooses to cause an action to take place • The command can appear as a button with an image or a menu command showing text • The commands can be grouped as a set of items in several ways: • In a menu, such as the New, Open and Close commands on the File menu. • On a toolbar, such as the Print, Print Preview on the Form View toolbar.

  3. 2. Showing/Hiding Built-in Toolbars • To add toolbars not in the list to the window, open the Customize dialog box using one of the following methods: • Choose Customizeat the bottom of the toolbar shortcut menu. • Choose ViewToolbarsCustomize. • Choose ToolsCustomize.

  4. 2. Showing/Hiding Built-in Toolbars • The Toolbars tab contains a list of all three types of available toolbars.

  5. 2. Showing/Hiding Built-in Toolbars • Click the check box of any toolbar you want to add to the display, and then click Close. • To remove a toolbar from the display, clear the check mark and click Close.

  6. 3. Showing/Hiding Toolbar Buttons • To show a button • Click the Toolbar Options button on the right end of the toolbar. • Click Add or Remove Buttons and point to the toolbar name in the list of toolbar buttons currently showing • To hide a button, clear the check mark next to the button name

  7. 4. Adding/Deleting Toolbar Buttons • To add a button from the Customize dialog box: • Select command tab • Choose the type of command you want in the Categories list. The Commands list shows images and text of commands in that category. • When you find the button you want, drag it to the toolbar. When you see a dark I-beam, drop the button on the toolbar.

  8. 4. Adding/Deleting Toolbar Buttons

  9. 5. Adding Built-in Menus • You can add built-in menus to a toolbar or a menu bar by drag from the Commands box of the Customize dialog box. • The only difference between adding toolbar buttons and menus is that the menus, by default, show only text, while the buttons show only an image.

  10. 5. Adding Built-in Menus • With the new menu bar or toolbar showing, open the Customize dialogselect the Commands tab. Scroll down the Categories list and select Built-in Menus

  11. 5. Adding Built-in Menus • Drag the menu from the Commands box to the menu bar or toolbar, and then drop the menu when you see the dark I-beam.

  12. 6. Adding Custom Menus To add a new custom menu: • Open the Customize dialog box select the Toolbars tabNewType Toolbar NameOK

  13. 6. Adding Custom Menus • Select commands tab • Scroll down the list of Categories select New Menu.

  14. 6. Adding Custom Menus • Drag New Menu from the Commands box to the menu bar or toolbar. • Right-click the New Menu, enter a name in the Name box  ENTER

  15. 6. Adding Custom Menus • Add commands to the new menu by choosing from the Commands dialog box

  16. 7. Adding a Submenu • To add a custom submenu to an existing menu, do the following: • Drag the New Menu command from the Commands box to the menu you want to contain the submenu • Right-click New Menu and type a name for the submenuENTER.

  17. 7. Adding a Submenu • Select and drag a command to the empty box and when the I-beam appears, release the mouse. • Drag the names of the object you want in the submenu from the categories list to the submenu.

  18. 7. Adding a Submenu

  19. 8. Attaching a Custom Command Bar to an Object • Reports, forms, and controls have properties that specify which, if any, command bar is to be displayed when the object is in view. • To set one of these properties: • Open the object’s property sheetOther tab. • Select the name of the command bar from the drop-down list

  20. 8. Attaching a Custom Command Bar to an Object • Repeat the process for each form, report, or control to which you want to attach a command.

  21. 9. Deleting a Custom Command Bar • To delete a custom toolbar, menu bar, or shortcut menu: • Open the Customize dialog box as usual, and then click the Toolbars tab. • Select the item you want to delete and click Delete

  22. 9. Deleting a Custom Command Bar • Deleting a shortcut menu is a little different. You must convert it to a toolbar before you can delete it. • Open the Customize dialog boxToolbars, and then select any toolbar. • Shortcut menus don’t appear in the list, so you need to select any toolbar to get started.

  23. 9. Deleting a Custom Command Bar • Click PropertiesIn the Selected Toolbar box, choose the name of the shortcut menu you want to delete.

  24. 9. Deleting a Custom Command Bar • Choose Toolbar in the Type list to change it to a toolbar, and then click Close to return to the Customize dialog box. • The shortcut menu name is added to the list of toolbars. • Select the name of the shortcut menu in the list of toolbars to open the Toolbar Properties dialog box and delete

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