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Region D Bid Presentation Georgia Institute of Technology

Region D Bid Presentation Georgia Institute of Technology. Agenda. Basic Information/ Theme Conference Programming Attractions Conference Logistics Registration Costs Travel/ Accommodations Proposed Budget Potential Sponsors Additional Information. Basic Information. March 4-6, 2016

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Region D Bid Presentation Georgia Institute of Technology

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  1. Region D Bid PresentationGeorgia Institute of Technology

  2. Agenda • Basic Information/ Theme • Conference Programming • Attractions • Conference Logistics • Registration Costs • Travel/ Accommodations • Proposed Budget • Potential Sponsors • Additional Information

  3. Basic Information • March 4-6, 2016 • Sponsoring sections: • Georgia Tech – 300+ members • Atlanta SWE – 220 members • Location: Atlanta, GA

  4. Theme Georgia Tec4h Presents: ConnectingCommunities & CultivatingCollaboration

  5. Programming • Workshop Tracks • Professional development • Collegiate • Technical • Graduate • Collaboration & teamwork (theme-related) • Technical Tours • Lab tours (RIM, TSRB – robotics specific)

  6. Attractions • Georgia Aquarium • World of Coca Cola • Inside CNN Atlanta Studio Tour • High Museum of Art • Fox Theatre • Stone Mountain • Piedmont Park • Atlantic Station • Lenox Square

  7. Logistics • Panel/ workshop locations • GT Student Center • Smaller rooms accommodate 40-50 • Van Leer • GT Hotel and Conference Center • Bill Moore Student Success Center • Banquet Locations • Student Center Ballroom (holds up to 500) • Atlanta Aquarium • GT Hotel and Conference Center

  8. Logistics • Opening dinner will be held at Georgia Aquarium! • Will include admission to aquarium and a hamburger/ hot dog style dinner in the Oceans Ballroom

  9. Registration Costs • Added $5-10 to last year’s Region D conference held in Alabama • Regular Collegiate Member $80 • Regular Collegiate Non-SWE Member $105 • Regular Professional SWE Member $110 • Regular Professional Non-SWE Member $160 • Late Collegiate SWE Member $105 • Late Collegiate Non-SWE Member $130 • Late Professional SWE Member $210 • Late Professional Non-SWE Member $305

  10. Travel • About half of the collegiate sections can drive in <4 hours • Approximate round-trip flight costs to ATL airport • AL (Mobile): $300 • FL (Ft Lauderdale, Jacksonville, Orlando): $165-220 • FL (Daytona Beach, Gainesville, Miami): $250-265 • NC (Charlotte, Greensboro, Greenville, Raleigh): $215-275 • SC (Charleston): $320 • TN (Memphis, Nashville): $230-330 • Puerto Rico (San Juan): $300 • MARTA railway can be taken between airport and Midtown station for $2.50 each way, and Tech Trolley (free) operates between Midtown station and Georgia Tech campus

  11. Accommodations • Georgia Tech Hotel and Conference Center • ~1 mile from Student Center • Tech Trolley stop within walking distance • $129 + tax (double occupancy) • $149 + tax (quad occupancy) • Regency Suites • ~1 mile from Student Center • $132 + tax • Renaissance Atlanta Midtown • All hotels are within 0.5 mile from Midtown MARTA station

  12. Accommodations

  13. Major Expenses • Conference opening dinner (Georgia Aquarium) – $16,000 • Keynote lunch – $6,000 • Saturday night dinner (Student Center) – $10,000 • Sat/Sun breakfast – $2,500 each • Transportation - $4000 (Based on approx attendance of 300 Friday night and 400 Saturday)

  14. Potential Sponsors • Boeing • Coca-Cola • Delta • Lockheed • Kimberly-Clark • Northrop Grumman • Raytheon • Siemens • Southern Company

  15. Additional Information • Contact Information • GT SWE President – Juna Zhang • Atlanta SWE President – Jessica Wojtowicz • Conference Committee Planning Chair – Alissa Alberico • We have obtained the support of the Dean of the College of Engineering

  16. Why Georgia Tech • Centrally Located! • Easy to get here (by car/plane) • GA Aquarium Dinner • Nearby Companies • Access to highly regarded keynote speakers • Tons of good restaurants and nearby attractions • Plenty of GT students and Atlanta SWE members to volunteer to help

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