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Surplus Property

Surplus Property. Help me!. What is it and why do we need to know about it??. Why we surplus our unwanted property.

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Surplus Property

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  1. Surplus Property Help me! What is it and why do we need to know about it??

  2. Why we surplus our unwanted property • The West Virginia State Agency for Surplus Property is a unit under the Purchasing Division.  In operating the State and Federal Surplus Property Programs, this state agency has assisted thousands of eligible organizations by offering good, usable property at a substantially-reduced price. Their philosophy is "why pay more for new when the surplus property will serve the same purpose for a lot less?”

  3. Our Role • When a public agency no longer needs a commodity, the West Virginia Surplus Property Unit extends its usage by offering the property to its many eligible program participants. • The Division of Culture & History is required to surplus all usable property . This is why we insist that you move unwanted items to the Maintenance area instead of discarding them.

  4. So What Do I Need to Do? • If you decide you no longer like the color of your chair, or someone mentions that your accessories don’t match your wallpaper – you first need to get permission to surplus the item. • Next, email Sheila Allen, and she will check to see if anyone in the agency is interested in the item. An item that you no longer want could be just what someone else is searching for. Oh look! A lamp!

  5. Your Next Step • If no one is interested in the item you wish to dispose of, it’s time to send it to the Maintenance Area. First, check to see if there is a tag number. Also look for serial number, make and model. • Next, move the item to the Maintenance Area. If the item is too large for you to move alone, ask for help. Once the item has been moved, email Sheila and let her know that you have surplused an item. Her email address is: sheila.d.allen@wv.gov

  6. Required information • The information that you are required to email to Sheila includes the type of item, tag number, serial number, make and model – as well as the condition of the item. The original acquisition cost and date, if available, should be included. • It is important that you let Sheila know if the item is salvageable. If it isn’t, it cannot be sent to the Surplus Property Program. Dear Sheila I have an HP laptop in excellent condition – tag S0000, serial 12345 - I sent it downstairs for surplus. We bought it in 2010 for $1200.

  7. Broken, non-salvageable items • If the item is NOT in good condition, it will be sent to a landfill. However, you cannot dispose of the item yourself. You are still required to move the item to the maintenance area and send an email to Sheila with the following information: type of item, tag number, serial number, make and model. They also want to know what’s wrong with the item. Dear Sheila I have a desktop (HP) that died a sudden death - won’t even power up; tag S0000, serial 12345 - I sent it downstairs for surplus; I don’t know where it came from or what we paid for it!!

  8. DCH SITESCamp Washington Carver, Chief Logan State Park, Grave Creek Mound Complex, WVIH and Jenkins All sites follow the same protocol: • Request permission from supervisor to surplus item. • Email Sheila: sheila.d.allen@wv.govand she will check to see if anyone in the agency is interested in the item. • If no one wants the item, Email Sheila the description, Tag Number, Serial Number and condition of item. The original acquisition cost and date, if available, should be included. • Once approved for surplus, we will determine how the item will be transported. Unfortunately, Surplus Property does not offer to pick up items at our sites. We will work together to make arrangements.

  9. That’s all there is to it! REMEMBER- these requirements • Surplusall itemsthat no longer being used by the agency. • Send an informational email to Sheilalisting the following: (1) Tag number, (2) serial number, (3) make and model of the item, (4) condition of the item (5) original acquisition date and cost, if available. • Move the item to our Maintenance Area. Once these steps have been taken, your part in the surplus process is complete! You can then leave it in the hands of our capable Team (Gloria and Sheila)

  10. SURPLUS TEAM Sheila Gloria

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