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Capital Assets-Surplus Property

Capital Assets-Surplus Property. Robert E. Byrd, CGFM County Auditor-Controller. Agenda. Surplus Property Procedure Overview Issues Being Encountered Due to Insufficient Information on the Supply Transfer Forms Introduce the Auditor Controller Capital Asset Team and Supply Services guests

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Capital Assets-Surplus Property

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  1. Capital Assets-Surplus Property Robert E. Byrd, CGFM County Auditor-Controller

  2. Agenda • Surplus Property Procedure Overview • Issues Being Encountered Due to Insufficient Information on the Supply Transfer Forms • Introduce the Auditor Controller Capital Asset Team and Supply Services guests • Question and Answers

  3. Objectives • Ensure the Surplus Procedure is clearly defined and understood • Emphasize the impact the Surplus Procedure has Countywide • Achieve a higher level of efficiency and in turn help reduce cost through synergy.

  4. Surplus Property Overview • SPM 922.3- Surplus Property • GSA/Purchasing Division Procedure 086 • Purchasing & Fleet/Links/Divisions/Supply • Identifying an asset as a surplus item and contact your capital asset representative in your department

  5. Current Issues with the Surplus Procedure • Items are left at Surplus for disposition outside of established hours • Paperwork accompanying drop off items are incomplete or missing

  6. Delays in the Retirement of Surplus Capital Assets • Forms are not being filled out properly. • Department information is not clear • Asset numbers are not provided • Asset descriptions are vague

  7. Delays in the Retirement of Surplus Capital Assets • Signatures are not obtained on departments pink copy of the surplus transfer form. • Missing department supervisor signature • Department are detaching the forms prior to obtaining signatures

  8. 11911 RCRMC(MCARC) 4300160120 25420 Cactus Avenue Moreno Valley 1st Floor Jane Smith 951-123-4567 Supply Services 2980 Washington Street Riverside 1st Floor 1 Yes 12/18/08 General Audtion 2905 4889034 240 110249 X-ray Machine Jane Smith Jane Smith 12/18/2008 Nicolas Holmes Nicolas Holmes 12/18/2008

  9. Delays in the Retirement of Surplus Capital Assets • The ACO is not receiving the proper documentation in order to retire the asset(s) off the Asset Module. • An AM7 and a copy of the departments pink copy of the surplus form needs to be submitted within 30 days

  10. Recommendation: • Review related SPM 922.3 • Maintain a great working relationship with team members and keep an open line of communication • Contact the capital asset team if you have questions or need guidance

  11. Supply Services • Surplus Property service hours: M-TH 7-2:30 • Pick up turnaround time: within 10 days

  12. Supply Services Contacts: • Nick Holmes (951) 452-2717 • Nholmes@co.riverside.ca.us • Rolando Razuri (951) 955-4919 • rrazuri@co.riverside.ca.us • Daniel Garcia (951) 955-4924 • dangarcia@co.riverside.ca.us

  13. Capital Asset Contacts: • Echel Ybanez 5-3556 • Lisette Rose 5-3821 • Beverly Markwardt 5-3886 • Reggie Arhin 5-8134 • Henry Johnson 5-8569 • Russell Dominski 5-8136 • Mail Stop #1051

  14. Questions ? ? ? ? ? ? ? ? ? ?

  15. Special Thanks… THANK YOU Surplus Team!!!

  16. The End

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