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National Science Foundation WV EPSCoR CAREER Workshop

National Science Foundation WV EPSCoR CAREER Workshop. Beth Strausser, Policy Office Division of Institution and Award Support. Morgantown, WV February 23, 2012 . > Ask Early, Ask Often!. Coverage. NSF Organization NSF Policy Guidance Overview of the NSF Merit Review Process

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National Science Foundation WV EPSCoR CAREER Workshop

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  1. National Science Foundation WV EPSCoR CAREER Workshop Beth Strausser, Policy Office Division of Institution and Award Support Morgantown, WV February 23, 2012

  2. > Ask Early, Ask Often!

  3. Coverage • NSF Organization • NSF Policy Guidance • Overview of the NSF Merit Review Process • Award & Administration

  4. NSF Overview • Funds research & education in most fields of science & engineering • Uses grants and cooperative agreements • Accounts for about ¼ of Federal support to academic institutions for basic research • Receives approximately 50,000 proposals each year • Approximately 11,000 proposals funded

  5. National Science Foundation Director Deputy Director National Science Board Inspector General Staff Offices Computer & Information Science & Engineering Mathematical & Physical Sciences Biological Sciences Engineering Geosciences Social, Behavioral & Economic Sciences Budget, Finance & Award Management Information Resource Management Education & Human Resources

  6. NSF Policy Guidance

  7. NSF Policy Documents • Proposal & Award Policies & Procedures Guide, consisting of: • Grant Proposal Guide (GPG) • Award & Administration Guide (AAG) • Grant & Cooperative Agreement Terms & Conditions (RTC & CA-FATC)

  8. Grant Proposal Guide (GPG) • Applicability of GPG: • Provides guidance for the preparation and submission of proposals to NSF: • Contains guidelines for unsolicited proposals and proposals submitted in response to NSF program announcements; • GPG is used unless program solicitation stipulates otherwise.

  9. GPG – Cont’d • Describes content and formatting requirements for all parts of an NSF proposal: • Single Copy Documents • Cover Sheet • Project Summary • Table of Contents • Project Description • References Cited • Biographical Sketch(es) • Budget • Current & Pending Support • Facilities, Equipment & Other Resources • Special Information & Supplementary Documentation

  10. GPG – Cont’d • Identifies overall Foundation eligibility categories and guidelines. • Describes types of NSF due dates: • Target dates • Deadline dates • Submission Windows (MPS, ENG) • Specifies process for deviations including: • individual program solicitations; • by written approval of cognizant Assistant Director or designee; or • procedure to follow for those proposers unable to submit electronically.

  11. GPG - Cont’d • Provides special instructions for proposals that contain high resolution graphics or other graphics where exact color representations are required for proper interpretation by the reviewer • Note: Such copies must only be submitted where necessary for the proper interpretation by the reviewer • Establishes NSF policy regarding inclusion of Universal Resource Locators (URLs) in the Project Description. • Note different policy is established for use of URLs in References Cited and Biographical Sketch portion of the proposal.

  12. GPG - Cont’d • Outlines reasons why a proposal may be returned without review. Reasons include: • The proposal is inappropriate for NSF funding; • The proposal is submitted with insufficient lead time before the activity is scheduled to begin; • The proposal is a full proposal that was submitted by a proposer that has received a “not invited” response to the submission of a preliminary proposal; • The proposal is a duplicate of, or substantially similar to, a proposal already under consideration by NSF from the same submitter;

  13. GPG, Return without Review - Cont’d • The proposal does not meet NSF proposal preparation requirements, such as page limitations, formatting instructions, and electronic submission, as specified in the Grant Proposal Guide or program solicitation; • The proposal is not responsive to the GPG or program announcement/solicitation; • The proposal does not meet an announced proposal deadline date (and time, where specified); • The proposal was previously reviewed and declined and has not been substantially revised; or • The proposal duplicates another proposal that was already awarded.

  14. GPG - Cont’d • Provides policy requirements for specific FastLane capabilities: • Revised budgets (required for budget reductions of 10% or more) – note no budget justification section is required; only impact statement; • Proposal File Updates; and • Proposal withdrawal • Describes process -- and criteria -- by which proposals will be reviewed

  15. NSF Announces Opportunity NSF Proposal & Award Process & Timeline Returned Without Review/Withdrawn GPG Announcement Solicitation Min. 3 Revs. Req. Award Via DGA N S F Org. submits via FastLane or Grants.gov Prog, Off. Anal. & Recom. Mail NSF Prog. Off. DD Concur Panel Both Organization Research & Education Communities Decline Proposal Receipt at NSF DD Concur Award 90 Days 6 Months 30 Days Proposal Receipt to Division Director Concurrence of Program Officer Recommendation Proposal Preparation Time DGA Review & Processing of Award

  16. Award and Administration Guide (AAG) • Provides guidance on the NSF award process, from issuance and administration of an award through closeout. • Introduction to the Proposal & Award Policies & Procedures (PAPP) Guide contains a listing of the acronyms for key NSF documents and organizations and their meanings. • The PAPP Intro also describes the NSF organizations and offices most relevant to grantees and provides a listing of statutes & Executive Orders referenced in the Guide.

  17. AAG Highlights -Cont’d • Specifies that all awardee notifications and requests, including Change of PI, post-award Subawards and Grant Transfers, must be submitted electronically. • Exhibit II-1 contains the latest listing of notifications and requests for approval; and • Identifies the appropriate NSF official to contact for information regarding a request.

  18. AAG Highlights -Cont’d • Provides instructions for completion of a grant transfer. Transfers must be submitted electronically via FastLane. • Stipulates that technical project reports are required for all awards. Failure to provide reports delays processing of pending proposals for the PI and all identified Co-PIs.

  19. AAG Highlights -Cont’d • Provides information on financial requirements and payments as well as allowability of costs. • Discusses various other considerations that may apply to grants such as: • Human Subjects • Recombinant DNA • Vertebrate Animals • Patents and Inventions • Research Misconduct

  20. Implementation • Proposal & Award Policies & Procedures Guide • http://www.nsf.gov/publications/pub_summ.jsp?ods_key=papp • The PAPP consists of the Grant Proposal Guide and the Award & Administration Guide • Research Terms & Conditions (RTC) and Agency Specific Requirements (ASR) • http://www.nsf.gov/awards/managing/rtc.jsp • Cooperative Agreement Financial & Administrative Terms and Conditions (CA-FATC) • http://www.nsf.gov/awards/managing/co-op_conditions.jsp

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