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Word Project 9

Word Project 9. Working with a Master Document, an Index, a Table of Contents, and XML. Objectives. Save versions of a document Add and modify a caption Create a cross-reference Hyphenate a document Work with a master document and subdocuments. Objectives. Create a table of figures

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Word Project 9

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  1. Word Project 9 Working with a Master Document, an Index, a Table of Contents, and XML

  2. Objectives • Save versions of a document • Add and modify a caption • Create a cross-reference • Hyphenate a document • Work with a master document and subdocuments

  3. Objectives • Create a table of figures • Build and modify an index • Create and modify a table of contents • Work with bookmarks • Create alternating headers

  4. Objectives • Use the Document Map • AutoSummarize a document • Password-protect a document • Work with XML

  5. Saving a Version of a Document • Follow the instructions on pages WD 636 – WD 638 to begin the project • Click File on the menu bar • Click Versions on the File menu • Click the Save Now button • When Word displays the Save Version dialog box, type Original document before changes. and click the OK button

  6. Saving a Version of a Document

  7. Adding a Caption • Follow the instructions on pages WD 642 – WD 644 to insert and format a graphic • With the graphic still selected, click Insert on the menu bar and then point to Reference • Click Caption on the Reference submenu • When Word displays the Caption dialog box, if necessary, click the Caption text box to position the insertion point after the text, Figure 1

  8. Adding a Caption • Press the COLON (:) key and then press the SPACEBAR • Type Techniques to keep personal data private • Click the OK button

  9. Adding a Caption

  10. Creating a Cross-Reference • Delete the word, below, at the end of the last paragraph of text • Type in and then press the SPACEBAR • Click Insert on the menu bar and then point to Reference • Click Cross-reference on the Reference submenu

  11. Creating a Cross-Reference • When Word displays the Cross-reference dialog box, click the Reference type box arrow and then click Figure • Click the Insert reference to box arrow and then click Only label and number • Click the Insert button • Click the Close button in the Cross-reference dialog box

  12. Creating a Cross-Reference

  13. Hyphenating a Document • Click Tools on the menu bar and then point to Language • Click Hyphenation on the Language submenu • When Word displays the Hyphenation dialog box, place a check mark in the Automatically hyphenate document check box • Click the OK button

  14. Hyphenating a Document

  15. Inserting a Subdocument • If necessary, insert in drive A the floppy disk containing the Information Privacy file • Position the insertion point where you want to insert the subdocument (on the section break between the INTRODUCTION and TABLE OF FIGURES headings) • Click the Insert Subdocument button on the Outlining toolbar • When Word displays the Insert Subdocument dialog box, if necessary, click the Look in box arrow and then click 3½ Floppy (A:)

  16. Inserting a Subdocument • Click the file name, Information Privacy • Click the Open button in the dialog box • If Word displays a dialog box about styles, click the Yes to All button

  17. Inserting a Subdocument

  18. Creating a Table of Figures • If it is selected, click the Show/Hide ¶ button on the Standard toolbar to hide formatting marks • Scroll down to display the TABLE OF FIGURES heading • Position the insertion point at the end of the heading and then press the ENTER key • Click Insert on the menu bar and then point to Reference

  19. Creating a Table of Figures • Click Index and Tables on the Reference submenu • If Word displays a dialog box asking you to open the subdocuments, click the Yes button • When Word displays the Index and Tables dialog box, if necessary, click the Table of Figures tab. Be sure that all check boxes in the dialog box contain check marks • Click the OK button

  20. Creating a Table of Figures

  21. Building an Index • Scroll down and click to the right of the INDEX heading and then press the ENTER key • If the Show/Hide ¶ button on the Standard toolbar is selected, click it to hide formatting marks • Click Insert on the menu bar, point to Reference, and then click Index and Tables on the Reference submenu

  22. Building an Index • When Word displays the Index and Tables dialog box, if necessary, click the Index tab • Click the OK button • If necessary, click outside the index to remove the selection

  23. Building an Index

  24. Creating a Table of Contents • Scroll up and click to the right of the TABLE OF CONTENTS heading and then press the ENTER key • Click Insert on the menu bar, point to Reference, and then click Index and Tables on the Reference submenu • When Word displays the Index and Tables dialog box, if necessary, click the Table of Contents tab • Click the Formats box arrow and then click Formal • Click the OK button

  25. Creating a Table of Contents

  26. Adding Bookmarks • Scroll to the INFORMATION PRIVACY heading in the document and then drag through the heading to select it • Click Insert on the menu bar • Click Bookmark on the Insert menu • When Word displays the Bookmark dialog box, type InformationPrivacy in the Bookmark name text box • Click the Add button

  27. Adding Bookmarks

  28. Creating Alternating Headers • Position the insertion point in the Table of Contents heading (section 2 of the document) • Click View on the menu bar and then click Header and Footer • Click the Page Setup button on the Header and Footer toolbar • When Word displays the Page Setup dialog box, if necessary, click the Layout tab • Click Different odd and even to place a check mark in the check box

  29. Creating Alternating Headers • Click the Apply to box arrow and then click This point forward • Click the OK button • If the Link to Previous button on the Header and Footer toolbar is selected, click it • Type Computer Chronicles #5 and then press the ENTER key • Type Page and then press the SPACEBAR

  30. Creating Alternating Headers • Click the Insert Page Number button on the Header and Footer toolbar • Click the Show Next button to display the Odd Page Header area • If the Link to Previous button on the Header and Footer toolbar is selected, click it • Click the Align Right button on the Formatting toolbar

  31. Creating Alternating Headers • Type Computer Chronicles #5 and then press the ENTER key • Type Page and then press the SPACEBAR • Click the Insert Page Number button on the Header and Footer toolbar • Click the Close button on the Header and Footer toolbar to remove the Header and Footer toolbar from the screen

  32. Creating Alternating Headers

  33. Using the Document Map • If the Show/Hide ¶ button on the Standard toolbar is selected, click it • Click the Document Map button on the Standard toolbar • Right-click the Document Map and then click All on the shortcut menu to ensure that all headings are displayed • Click INDEX in the Document Map

  34. Using the Document Map

  35. AutoSummarizing a Document • Press CTRL+HOME to position the insertion point at the top of the document • Click Tools on the menu bar • Click AutoSummarize on the Tools menu • When Word displays the AutoSummarize dialog box, if necessary, click Highlight key points

  36. AutoSummarizing a Document • Click the OK button • Scroll down to display a page of text in the document window (e.g., page 5) • Click the Close button on the AutoSummarize toolbar to stop the AutoSummary

  37. AutoSummarizing a Document

  38. Password-Protecting a File • Click File on the menu bar and then click Save As • When Word displays the Save As dialog box, if necessary, click the Save in box arrow and then click 3½ Floppy (A:) • Click the Tools button • Click Security Options on the Tools menu

  39. Password-Protecting a File • When Word displays the Security dialog box, type computer in the Password to open text box • Click the OK button • When Word displays the Confirm Password dialog box, type computer in the Reenter password to open text box • Click the OK button • When the Save As dialog box is visible again, click its Save button

  40. Password-Protecting a File

  41. Attaching a Schema File • Follow the instructions on page WD 693 to open a document • If it is not selected, click the Show/Hide ¶ button on the Standard toolbar to show formatting marks • Click Tools on the menu bar • Click Templates and Add-Ins on the Tools menu • When Word displays the Templates and Add-ins dialog box, click the XML Schema tab

  42. Attaching a Schema File • Click the Add Schema button • When Word displays the Add Schema dialog box, if necessary, click the Look in box arrow and then click 3½ Floppy (A:) • Click Westside Memo in the Look in list • Click the Open button in the Add Schema dialog box

  43. Attaching a Schema File • When Word displays the Schema Settings dialog box, type urn:memo-schema-1 in the URI text box and then type Westside Memo in the Alias text box • Click the OK button • When the Templates and Add-ins dialog box is visible again, if necessary, place a check mark in the Westside Memo check box • Click the OK button

  44. Attaching a Schema File

  45. Adding Parent and Child XML Elements • If the XML Structure task pane is not displayed, click View on the menu bar and then click Task Pane. If necessary, click the Other Task Panes button arrow and then click XML Structure in the list • Press CTRL+A to select the entire document • In the element list in the XML Structure task pane, click WestsideMemo

  46. Adding Parent and Child XML Elements • Click the Apply to Entire Document button • Be sure the Show XML tags in the document check box contains a check mark • Drag through the recipient name and department in the document to select it • Click To in the Choose an element to apply to your current selection list

  47. Adding Parent and Child XML Elements

  48. Saving a Document as an XML File • With a floppy disk in drive A, click File on the menu bar and then click Save As • When Word displays the Save As dialog box, if necessary, type Westside Memo in the File name box. Do not press the ENTER key • If necessary, click the Save in box arrow and then click 3½ Floppy (A:) • If necessary, click the Save as type box arrow and then click XML Document • Click the Save button in the Save As dialog box

  49. Modifying an Attribute of an XML Element • If the Show XML tags in the document check box is selected, click it to remove the check mark • Click the To XML element in the tree structure in the XML Structure task pane • Press the DELETE key to delete the XML data in the document • Right-click the To XML element in the tree structure in the XML Structure task pane

  50. Modifying an Attribute of an XML Element • Click Attributes on the shortcut menu • When Word displays the Attributes for To dialog box, type TYPE NAME AND DEPARTMENT HERE in the Placeholder text text box • Click the OK button

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