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EFFECTIVE VISUAL AIDS IN PRESENTATION

EFFECTIVE VISUAL AIDS IN PRESENTATION. UHB 3022 ENGLISH FOR WORKPLACE COMMUNICATION Dr Shanti Chandran . WHY USE VISUAL AIDS IN PRESENTATIONS?. Did you know? Up to 50% of information is taken in through the eyes . WHY USE VISUAL AIDS IN PRESENTATIONS?.

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EFFECTIVE VISUAL AIDS IN PRESENTATION

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  1. EFFECTIVE VISUAL AIDS IN PRESENTATION UHB 3022 ENGLISH FOR WORKPLACE COMMUNICATION Dr Shanti Chandran

  2. WHY USE VISUAL AIDS IN PRESENTATIONS?

  3. Did you know? Up to 50% of information is taken in through the eyes

  4. WHY USE VISUAL AIDS IN PRESENTATIONS? • Makes presentation more interesting and lively • Helps audience understand the presentation • Helps speaker present information more systematically

  5. WHY USE VISUAL AIDS IN PRESENTATIONS? (continued) • Reinforce and add impact to information • Illustrate a relationship between ideas • Show information patterns or pictures

  6. WHY USE VISUAL AIDS IN PRESENTATIONS? (continued) • Present figures, graphs or charts • Summarize key points • Help audience follow passages or quotations

  7. TYPES OF VISUAL AIDS 1) Handouts • + Audience can concentrate better • - Too many can be distracting • * Should be distributed earlier

  8. TYPES OF VISUAL AIDS (continued) 2) Flipcharts • + Economical and easy to use • + Suitable for small groups • + Can be prepared in advance or spontaneously • * Make drafts and transfer to the flipchart

  9. TYPES OF VISUAL AIDS (continued) 3) Photographs and prepared diagrams/posters • + used at the precise moment to illustrate point • + visible throughout presentation • * consider how it should be displayed • * may need a pointer

  10. TYPES OF VISUAL AIDS (continued) 4) Objects/models • + adds sensory dimension to presentation • * consider cost and benefit

  11. TYPES OF VISUAL AIDS (continued) 5) Whiteboards • + Flexible and interactive • + suits small group • - Writing clearly can be slow • - Back to the audience

  12. TYPES OF VISUAL AIDS (continued) 6) PowerPoint Slides • + Colourful and professional looking • + Suits groups of various sizes • - hard to keep audience attentive • - technical problems • - lighting issues

  13. TYPES OF VISUAL AIDS (continued) 7) Video clip • + can show clips of specific examples discussed • + add another dimension to presentation • - possible technical problem

  14. TYPES OF VISUAL AIDS (continued) 8) Transparencies • + can be prepared in advance • + can add or create transparencies while presenting • - Lighting problem

  15. TIPS FOR DESIGNING VISUAL AIDS • KEEP IT SIMPLE: Display ONE IDEA on each visual • MINIMISE WORDS – 25 words/slide • KEYWORDS and PHRASES

  16. TIPS FOR DESIGNING VISUAL AIDS(continued) • COLOUR - clear & appropriate - one colour for main idea, two complementary colour for sub points. - avoid red-green and pastels • LAYOUT and SPACE

  17. TIPS FOR DESIGNING VISUAL AIDS(continued) • STYLE - Select one style and use consistently • TeXt STYLE AND SIZE - Choose carefully

  18. TIPS FOR DESIGNING VISUAL AIDS(continued) • AVOID GIMMICKS - Computer graphics (background, patterns, clip art etc.) should be used to enhance presentation. • PROOFREAD! Proofreed! Profread! Proof read! ProofreaD! Proofread! • PLAN AHEAD

  19. TIPS FOR USING VISUAL AIDS • INTEGRATE visual aids • REHEARSE with your visual aids • Maintain EYE CONTACT • DO NOT READ from your visual aid • STOP SPEAKING while audience read

  20. TIPS FOR USING VISUAL AIDS (continued) • DO NOT PASS OUT items while presenting • REVEAL AIDS only when NEEDED • USE THEM, don’t just display them! • CHECK ROOM & EQUIPMENT in advance • CHECK visual is VISIBLE to audience

  21. CLASS ACTIVITY PLANNING YOUR PRESENTATION: • PREPARING AN OUTLINE • Use the distributed paper to write your outline • Submit paper at the end of class

  22. WAYS TO PRESENT INFORMATION • Outline • Mind map • Table • Timeline • Flowchart • Tree diagram

  23. Methods of Presentation • To ensure effectiveness, important to select appropriate method.

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