NYP BEST PRACTICES

1. EXISTING CONDITIONS SURVEYS NYP BEST PRACTICES Presentation to Approved A/E Vendors to NYP June 17, 2013

2. “…as we know, there are known knowns; there are things we know we know. We also know there are known unknowns; that is to say we know there are some things we do not know. But, there are also unknown unknowns – the ones we don’t know…” Donald Rumsfeld

3. Create an accurate basis for developing scope, cost, schedule and design, • Identify non-compliant conditions • Minimize unknown project conditions • Minimize change orders

4. Scope: Existing Conditions Boundaries • Projects NOT requiring DOH approval • Project limits, • Adjacent spaces (6 sides) as they are impacted by the limits of the base project, • Potential decanting spaces • Projects requiring DOH approval • Project limits, • Adjacent spaces (6 sides) as they are impacted by the limits of the base project, • Potential decanting spaces, • Life safety code compliance: project limits plus entire smoke/fire compartment and egress path to public way • FGI Guidelines: project limits plus entire smoke/fire compartment. Project limits Smoke/fire compartment Egress path to the public way

5. Deliverables • FEASIBILITY PHASE • General for all trades • Review existing documentation, • Walk the total site, adjacent areas and ancillary spaces impacted by the project, • Outline of assumptions. • Architecture • Field survey, measurement and verification of existing architectural conditions, • Identification of areas requiring replacement or remediation, • Assessment of scope of work required in areas outside the project limits that will support the project such as decanting space, mechanical rooms, IT rooms, etc, • Identification of building envelop components requiring remediation, • Identification of code upgrades within the project limits, smoke/fire compartment and the egress path (as applicable to each project) • Infrastructure (MEP, FP, IT, AV, Structural) • Assessment of existing equipment condition and systems capacity , • Documentation of existing building systems, • Definition of spatial requirements for new equipment, • Identification of areas requiring replacement or remediation. • Furniture/Finishes/Equipment • Assessment and documentation of furniture and equipment scheduled for reuse. • Hazardous materials • Identify requirement for environmental surveys.

6. Design Document Phase • Verification of existing conditions as applicable to the development of the design. • Construction Document Phase • Conditions assessments should be complete prior to this phase. • Construction Administration Phase • Verification of existing conditions that could not be accessed during the feasibility and design phases. • Concealed and Inaccessible Conditions • Assume the “worst case” based on prior experience and professional judgment and request unit pricing where possible, • Provide an appropriate opportunity in the construction phase to assess and re-evaluate conditions concealed during the documentation phases,

7. Roles + Responsibilities • Owner: New York Presbyterian Hospital • Facilities Design & Construction • Manage process, • Set expectations, • Obtain commitments, • Verify that commitments have been met, • Provide requested reference material with respect to our facility (to the extent available), • Retain appropriate consultants • Hazardous Materials Consultant: abatement scope/cost/schedule, • Contractor/CM: support conditions investigations, • Commissioning Agent: Liaise with Facility Operations to provide information relative to existing infrastructure systems. • Regulatory Compliance/Life Safety : • Provide baseline life safety drawings, a list of deficiencies (PFI’s) and waivers for non-compliant spaces. • NYP/IT, AV, Security, BioMed, Signage, Environmental Services, Safety, Food Service, and the like • Provide information regarding existing equipment (to the extent available). • Consultant Team • Provide a list of required information, • Develop a probe plan, • Present document assumptions related to existing conditions, • Identify inaccessible areas that will require surveying during prior to final shop drawings or construction, • Create existing conditions documents in the form of drawings, narratives and reports.

8. The Take Away • Project Limits do not equal Limits of the Work, • Existing conditions must include decanting areas and 6-sides impacted by the project • Existing conditions must be fully documented during the Feasibility Phase of the project, • Appropriate allowances and strategies must be developed to mitigate the cost and design impact of concealed conditions. • QUESTIONS / COMMENTS