STRATEGIC PLANNING AND MANAGEMENT

1. PowerPoint Presentation of the Training Guide on STRATEGIC PLANNING AND MANAGEMENT By Prof. P. S. Revankar

2. 1. What is SP? DEFINITION OF STRATEGIC PLANNING Strategic Planning is afutureorientatedprocess whereinan organisationspecifieswhat itwishes to become andhowit proposesto get there. Slide # 2

3. Where are we now? Now Parameter • Key Performance Indiactor • % Employed • Revenue Generated • Industry Partnerships • Awards Received Slide # 3

4. Where do we want to be in the Future? Parameter Future • % Graduated • % Employed • Revenue Generated • Industry Partnerships • Awards Received Slide # 4

5. Where we are now Where we want to be in the Future How do we get there? STRATEGIES Parameter Now Future • % Graduated • % Employed • Revenue Generated • Industry Partnerships • Awards Received Slide # 5

6. DEFINITION OF STRATEGY Strategy is a way of using the organisation’sinternal resourcesto respond to itsexternal environmentin order to be successful. How do youmeasure success? • Achievement of goals / objectives / targets within the specified time Slide # 6

7. STAKEHOLDER Any person, group, organisation that can place a claim on the institute’s attention / resources / output. OR is affected by the output. Who are the Stakeholders of your Polytechnic / Engineering College? Slide # 7

8. POWER AND IMPORTANCE Importance= Essential to the daily functioning of the organisation Power= Ability to cause change Slide # 8

9. Aligning the People in the organisation Slide # 9

10. A MISALIGNED ORGANISATION WITHOUT A STRATEGIC PLAN Environment organisation Slide # 10

11. Environment AN ORGANISATION WITH A STRATEGIC PLAN BUT DOES NOT HAVE ITS MEMBERS ALIGNED WITH THE PLAN Slide # 11

12. Environment AN ORGANISATION WITH A STRATEGIC PLAN AND ITS MEMBERS ALIGNED WITH THE PLAN Slide # 12

13. LESSON 2 STEPS IN STRATEGIC PLANNING Slide # 13

14. Objectives: STEPS IN STRATEGIC PLANNING On completion of this lesson the learner will be able to • List the eight steps involved in the strategic planning process. • Describe the activities to be performed in each of the eight steps. Slide # 14

15. 1. Initiate Strategic Planning Process 2. Clarify Mandate and Mission 3. Conduct SWOT analysis 8. Clarify Vision 7. Develop Work plan and Action plans 6. Formulate Projects 4. Identify Thrust areas 5. Formulate Goals Figure 1: A Model of the Strategic Planning Cycle Slide # 15

16. STEPS IN THE STRATEGIC PLANNING PROCESS Key Stakeholders 1. Initiate SP Process 2. Clarify Mandate and Mission 3. SWOT Analysis 4. Thrust Areas ( Prioritised) Thrust Areas 5. Formulate Goals 6. Formulate Projects 7. Work Plan / Action Plan S. Plan Slide # 16

17. STEPS IN THE STRATEGIC PLANNING PROCESS Key Stakeholders 1. Initiate SP Process 1. Initiate SP Process 2. Clarify Mandate and Mission 3. SWOT Analysis 4. Thrust Areas ( Prioritised) Thrust Areas 5. Formulate Goals 6. Formulate Projects 7. Work Plan / Action Plan S. Plan Slide # 17

18. STEP 2. CLARIFY ORGANISATIONAL MANDATE Definition: A description of what an organisation must do and is permitted to do by the legitimate higher authority Mandate Slide # 18

19. Mandate Mission STEP 2. DEVELOP A MISSION STATEMENT Mission Statement highlights what the organisation wishes to do and become, within and beyond its Mandate. Slide # 19

20. DIFFERENCES BETWEEN MANDATE AND MISSION Slide # 20

21. Mission Elements Refers to what the organisation wishes to do and become, within and beyond its mandate. • 1. Organisational Purpose • Why it exists • External Focus • 2. Stakeholders • Identify stakeholder expectations • 3. Goals • What the organisation aspires to become within a specified period • 4. Core Values • Beliefs about what is desirable and makes us distinctive and unique Slide # 21

22. STAKEHOLDERS A Stakeholder is defined as any person, group, or organisation that can place a claim on an institute's attention, resources, or outputs, or is affected by the outputs. Who are the stakeholders of your institute? Slide # 22

23. WRITE OBJECTIVE STATEMENTS Questions to be asked while specifying each objective • What will be done? • Who will do it? • How will it be done? (The Ways) • When will it be done? • Where will it be done? • What are the resources required? • Howwell should it be done? (Indicators of Success) Slide # 23

24. STEP 7. DEVELOP WORK PLAN AND ACTION PLANS 1. WORK PLAN FOR EACH THRUST AREA A Work Plan is avisual chartthat shows thelist of Projects related to each of the goals in a Thrust area and indicates the time frame for each Project. The Work Plan is similar to a Gantt Chart 2. ACTION PLAN FOR EACH PROJECT An action plan lists the tasks to complete a Project. For each Project it specifieswhowill do it,howit will be done, when it will be done andwhatresources are needed to carry it out. It includesindicatorsof success. Slide # 24

25. WORK PLAN Thrust Area: ……………………………………………..…. Slide # 25

26. ACTION PLAN Thrust area : ……………………………………….. Goal : ……………………………….………. Project No. & Title : ……………………………………….. Project Leader : ……………………………………….. Indicators of Success : ……………………………………….. Finish Start Slide # 26

27. STEP 8. ESTABLISH A VISION FOR THE ORGANISATION A Vision Statement: • Indicates the desired future state of the organisation • Sets the direction for the organisation from a long term perspective Slide # 27

28. Thank You!