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MS-Word XP

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  1. MS-Word XP Lesson 5

  2. News Paper Columns • Select paragraph/s • Click on format menu • Click on columns menu item • Select preset value or enter value to number of columns field • Select or cancel line between option to apply line between in columns • Select or cancel equals columns width and enter column width and/ or spacing values • Select apply to option as selected text (whole document option apply changes for all text in document, this point forward option apply changes from current cursor position to upwards) • Click on ok button

  3. Inserting Column Break • Create news paper column settings • Select cursor position • Click on insert menu • Click on break menu item • Select column break option • Click on ok button

  4. Changing Default Tab Stop Position • Click on format menu • Click on tabs menu item • Enter value to default tab stops • Click on ok

  5. Setting Tabs • Click on format menu • Click on tabs menu item • Select tab alignment (left, center, right, decimal, bar) • Enter value to tab stop position • Click on set button • Click on ok • You can use clear button to cancel a selected tab • You can use clear all button to cancel all tabs

  6. Setting Tab Leaders • Click on format menu • Click on tabs menu item • Select tab alignment (left, center, right, decimal, bar) • Enter value to tab stop position • Select optional leader • Click on set button • Click on ok • You can use clear button to cancel a selected tab • You can use clear all button to cancel all tabs

  7. Automatic Spell Check • If the word does not appear in the main directory or in a custom dictionary, it is identified with a wavy red underline. • You can then correct the misspelled word by editing it. • Tools, Spelling & Grammar (F7) Select the correct word from suggestions Click on change button or • Right click on underlined word Click on correct word

  8. Automatic Grammar Check • If the grammar does not appear in the main directory or in a custom dictionary, it is identified with a wavy green underline. • You can then correct the misspelled word by editing it. • Tools, Spelling & Grammar (F7) Select the correct word from suggestions Click on change button or • Right click on underlined word Click on correct word

  9. Inserting Date & Time • Select the cursor position • Click on insert menu • Click on date and time menu item • Select date and/ or time format • Click on ok • Select update automatically option for automatically updating of date and/ or time • Click on ok

  10. Inserting Characters • Text can be entered into a document in either insert or overtype mode. The default setting for word is the insert mode. • Insert mode New characters are inserted into the existing text. The text moves to the right to make space for the new characters. • Overtype mode New text types over the existing characters. Pressing insert key changes the mode from insert to overtype.

  11. Using the Thesaurus • The word thesaurus is a reference tool that provides synonyms (words with similar meanings) for a selected word or phrase. • Select the word • Click on tools menu • Select language sub menu and click on thesaurus (Shift+F7)

  12. Page Break • Select the cursor position • Click on insert menu • Click on break menu item • Select page break option • Click on ok

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