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Prevention Fiscal Training March 23, 2010

Prevention Fiscal Training March 23, 2010. SAPT 20% Primary Prevention Set-Aside. A MINIMUM of 20% of SAPT BG funds must be used for Primary Prevention CANNOT be used for any services other than primary prevention Identified as: SAPT Primary Prevention Set-Aside – FFY 20XX Award

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Prevention Fiscal Training March 23, 2010

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  1. Prevention Fiscal TrainingMarch 23, 2010

  2. SAPT 20% Primary Prevention Set-Aside • A MINIMUM of 20% of SAPT BG funds must be used for Primary Prevention • CANNOT be used for any services other than primary prevention • Identified as: • SAPT Primary Prevention Set-Aside – FFY 20XX Award • SAPT Friday Night Live – FFY 20XX Award • SAPT Club Live – FFY 20XX Award

  3. Definition of Primary Prevention • SAPT: “Primary prevention includes activities directed at individuals who do not require treatment for substance abuse…under the SAPT Block Grant statute, early intervention activities are not included as part of primary prevention.” • NNA: “Public Health Services Act Section 96.125: each State/Territory shall develop and implement a comprehensive prevention program which includes a broad array of prevention strategies directed at individuals not identified to be in need of treatment.”

  4. Guidelines for Reporting Primary Prevention Expenditures • Accurate data that reflects the full spectrum of prevention strategies utilized must be reported in CalOMSPv (some services fall under more than one CSAP strategy). • If providing services that fall under a specific CSAP strategy, those services must be accurately reported under that strategy. • Not every Service Code (SC) needs to be funded; however, if services are delivered and reported under a strategy by a provider, there must be funding under that strategy for that provider, and it should be realistically proportionate to the services reported in CalOMSPv.

  5. SAPT Block Grant Application • Inaccurate data can affect the entire SAPT Block Grant (Tx and Pv) • ADP is required to: • Report actual expenditures by CSAP Strategy • Report planned expenditures by CSAP Strategy • It is critical that county fiscal and program staff work together when finalizing the Prevention Mid-Year Budget and the Cost Report

  6. Service Codes = CSAP Strategies • NNA SCs are the same as the 6 CSAP strategies SCCSAP Strategy • 12 – Information Dissemination • 13 – Education • 14 – Alternatives • 15 – Problem Identification & Referral • 16 – Community-Based Process • 17 – Environmental

  7. Pv Mid-Year Budget and Cost Report • Prevention Mid-Year Budget – projected expenditures (due to ADP annually by January 31st) • Cost Report – actualexpenditures (due to FMAB annually by November 1st for the prior FY) • Identify funding by: • Provider, Service Code (CSAP Strategy), Funding Source • Allows ADP to assist counties with their budget/data before the FY ends

  8. Pv Mid-Year Budget Review • Are all providers funded for prevention in your budget submitting data in CalOMS Pv? • Are all providers who are reporting data in CalOMS Pv funded in your budget? • Is funding allocated to each SC/CSAP Strategy reported in CalOMS Pv? • Is each SC/CSAP Strategy reported in CalOMS Pv funded in the budget? • Not as concerned with funding being proportionate to service hours reported in CalOMS Pv

  9. Cost Report Review • Same considerations as Pv Mid-Year Budget • Also includes looking at whether funds are realistically proportionate to services reported in CalOMS Pv • Duration of Service by Provider Report (example on next screen) • For each Service Code/Strategy: Take total SAPT funding / total direct service hours = hourly rate • Consider staff salaries, overhead, administrative costs, type of service delivered • QFFMR

  10. Staff, Overhead &Administrative Costs • Staff and overhead costs: • If staff is not dedicated 100% to prevention, can only fund a % of their salary/benefits • Can only charge a % of administrative and overhead costs to prevention • Exception: when administrative tasks are specific to prevention (e.g., making meeting arrangements and distributing agendas for a Prevention Coalition meeting)

  11. Knowledge-Base - Library • CalOMS Pv Standard Reports Matrix and Manual • Fiscal – Mid-Year Budget Example • Fiscal – Prevention Funding Sources • Fiscal – Service Codes • Access to CalOMS Pv • ADP website (www.adp.ca.gov) • Data Systems tab • CalOMS Prevention link

  12. CalOMS Prevention Help Desk (916) 552-8933 CalOMSPvHelp@adp.ca.gov For information about this presentation, contact: Laura Colson lcolson@adp.ca.gov (916) 323-8336

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