1 / 42

Special Education Data Collection and Reporting

Sara Berscheit / Steve W. Smith 2009 COSA Conference October 2009. Special Education Data Collection and Reporting. Data Collection, Verification, and Reporting Timelines . Objectives. Know where to find data collection documentation

courtney
Télécharger la présentation

Special Education Data Collection and Reporting

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Sara Berscheit / Steve W. Smith 2009 COSA Conference October 2009 Special Education Data Collection and Reporting Data Collection, Verification, and Reporting Timelines

  2. Objectives • Know where to find data collection documentation • Understand why the data is collected and how the data is used by ODE • Understand the importance of reporting timely and accurate data Student Learning & Partnerships 2

  3. District Website • District Homepage: https://district.ode.state.or.us/ • Schedule of Due Dates: https://district.ode.state.or.us/apps/info/ Student Learning & Partnerships 3

  4. District Website • Data Collection Committee (DCC)Purpose: Advisory committee to ODE on the collection of data from Oregon schools, school districts and educational service districts. • Quarterly Meetings • Website: https://district.ode.state.or.us/search/results/?id=402 • Data NEWSLineTo join the listserv: http://listsmart.osl.state.or.us/mailman/listinfo/datacollection Student Learning & Partnerships 4

  5. Special Education Data Collection (SEDC) Webpage • Special Education Post School Outcomes • Special Education Child Find (Indicator 11) • Special Education Child Count (SECC) > Includes June Special Education Exit Collection • Special Education Data Collection Trainings > 2 Boot camp trainings for new staff > 5 Regional trainings • Website: http://www.ode.state.or.us/search/results/?id=167 Student Learning & Partnerships 5

  6. Special Education Data Collection (SEDC) Webpage • Special Education Agency Contact Form:http://www.ode.state.or.us/data/schoolanddistrict/funding/sped/secc/5815167n_district.doc Submit a new form anytime there is a change! • Special Education Data Collection (SEDC) Listserv To join, email Claire Kemmererclaire.kemmerer@state.or.us Student Learning & Partnerships 6

  7. Data Collections • Special Education Collections • EI/ECSE Monthly Child Count (ongoing) • Coordinated Early Intervening Services (CEIS) 08-09 • Private School Enrollment 09-10 • Post School Outcomes: Exit Interviews 09-10 and One -Year Follow-up 08-09 • December Special Education Child Count (SECC) 09-10 • High Cost Disability (HCD) 08-09 Student Learning & Partnerships 7

  8. Data Collections • Special Education Collections (continued) • IDEA Excess Cost Calculation 08-09 • Extended Assessments (M, R, S, W) and Mathematics FIELD TEST 09-10 • IDEA Annual Application for Federal Funds 10-11 • June Special Education Exit Collection 09-10 • Special Ed Child Find (Indicator 11) 09-10 Student Learning & Partnerships 8

  9. Data Collections • Non Special Education Collections • SSID (ongoing) • USID (ongoing) • Early Leavers 08-09 • Cumulative ADM 1st Period (7/1 - 10/1) 2nd Period (7/1 - 12/31) 3rd Period (7/1 – 5/3) Annual (7/1 – 6/30) • Actual Expenditures 08-09 Student Learning & Partnerships 9

  10. Data Collections • Non Special Education Collections (continued) • American Recovery and Reinvestment Act (ARRA) Section 1512 – 4 quarters • Staff Assignment 09-10 • Staff Position 09-10 • Discipline Incidents 09-10 Student Learning & Partnerships 10

  11. Data Use for Federal, State, and Public Reporting • Fiscal Data and Reports • Significant Disproportionality Calculations • IDEA Federal Data Reports • State Performance Plan and Annual Performance Report for Special Education (SPP/APR) • System Performance Review and Improvement (SPR&I) • Special Education Report Cards Student Learning & Partnerships 11

  12. IDEA 2004 • The general purposes of the Individuals with Disabilities Education Act (IDEA 2004) are “to ensure that all children with disabilities have available a free appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employment, and independent living.” [20.U.S.C. Sec. 1401(d)(1)(A)] Student Learning & Partnerships 12

  13. Fiscal Data and Reports • IDEA Funding for Districts • Base payment of IDEA funds based on FY 1999 • 85% of remaining IDEA funds based on public/private enrollment Source: Fall Student Membership and Private School Enrollment Form • 15% of remaining IDEA funds based on children living in poverty (Free & Reduced Lunch) Student Learning & Partnerships 13

  14. Fiscal Data and Reports • Special Education Funding website: http://www.ode.state.or.us/search/page/?id=894 • Federal IDEA Estimates • Federal IDEA Distribution • IDEA District/Consortium Annual Application • State Annual Application for Funds Student Learning & Partnerships 14

  15. Fiscal Data and Reports Special Education Funding website: • 11% Cap Waiver • High Cost Disability>Contact Michael Wiltfong at 503-947-5914 or michael.wiltfong@state.or.us • Special Education Funding Q & A • Special Education Funding Question? Eric Richards at 503-947-5786 or eric.richards@state.or.us Student Learning & Partnerships 15

  16. Significant Disproportionality Calculations • IDEA 2004 requires states to define significant disproportionality of racial/ethnic groups with regards to four areas: • Identification in special education • Identification in specific disability categories • Placement • Discipline • Significant Disproportionality Criteria - http://www.ode.state.or.us/schoolimprovement/accountability/monitoring/sigdispthreshjust.doc Student Learning & Partnerships 16

  17. Significant Disproportionality Calculations Data Collections Utilized: • December Special Education Child Count (SECC) • Fall Student Membership • Discipline Incidents Any district found significantly disproportionate in any of the four areas, will have preventative measures enforced by ODE, including the required use of 15% of IDEA funds for Coordinated Early Intervening Services (CEIS) • Disproportionality Question? Dianna Carrizales at 503-947-5634 or dianna.carrizales@state.or.us Student Learning & Partnerships 17

  18. IDEA Federal Data Reports • IDEA 2004 requires states to submit 11 state-level reports regarding aspects of special education in Oregon: • Part B, ages 3 through 21 • Part C, ages birth though 2 • Reports Due Annually: • Due February 1st or November 1st Student Learning & Partnerships 18

  19. IDEA Federal Data Reports • Part B (ages 3-21) • Table 1: Children with Disabilities Receiving Special EducationSource: December Special Education Child Count (SECC) • Table 2: Personnel Employed to Provide Special Education and Related Services for Children with DisabilitiesSource: Staff Position, Staff Assignment • Table 3: Educational EnvironmentsSource: December Special Education Child Count (SECC) • Table 4: Children with Disabilities Exiting Special EducationSource: June Special Education Exit Collection Student Learning & Partnerships 19

  20. IDEA Federal Data Reports • Part B (ages 3-21) • Table 5: Children with Disabilities Subject to Disciplinary RemovalSource: Discipline Incidents • Table 6: Participation and Performance of Students with Disabilities on State Assessments Source: Assessments, Spring Membership, December Special Education Child Count (SECC) • Table 7: Dispute Resolution Under Part B of IDEA Source: Dispute Resolution Database Student Learning & Partnerships 20

  21. IDEA Federal Data Reports • Part C (ages Birth - 2) • Table 1: Children Receiving Early Intervention Services in Accordance with Part C Source: December Special Education Child Count (SECC) • Table 2: Program Settings Where Early Intervention Services are Provided to Children with Disabilities and Their Families in Accordance with Part C Source: December Special Education Child Count (SECC) • Table 3: Infants and Toddlers Exiting Part C Source: June Special Education Exit Collection • Table 4: Dispute Resolution Under Part C of IDEA Source: Dispute Resolution Database Student Learning & Partnerships 21

  22. State Performance Plan and Annual Performance Report for Special Education (SPP/APR) • Six-year State Performance Plan • Annual Performance Report • 20 Part B Indicators • 14 Part C Indicators • Website:http://www.ode.state.or.us/search/page/?id=1813 Student Learning & Partnerships 22

  23. SPP/APR for Special EducationPart B Indicators: 12: Timely Transition from Part C to Part B 13: Secondary Transition Goals and Services 14: Postsecondary Outcomes 15: Identification and Correction of Noncompliance 16: 60-day Timeline for Complaint Resolution 17: 45-day Timeline for Due Process Hearings 18: Resolution Settlements 19: Mediation Agreements 20: Timely and Accurate Data Reporting 1: Graduation Rate 2: Dropout Rate 3: Statewide Assessment 4: Suspension and Expulsion Rate 5: Placement in the LRE for School Age 6: Placement in the LRE for Preschool 7: Improved Outcomes for Preschool 8: Parent Involvement 9: Disproportionate Representation 10. Disproportionate Representation by Disability 11: Timely Evaluation within 60 School Days Student Learning & Partnerships 23

  24. SPP/APR for Special EducationPart C Indicators: 1: Timely IFSP Services 2: Early Intervention Services in Natural Environment 3: Improved Child Outcomes 4: Family Involvement 5: Child Find Birth to One with IFSPs 6: Child Find Birth to Three with IFSPs 7: Timely Evaluation within 45 Days 8: Timely Transition Planning 9: Identification and Correction of Noncompliance 10: 60-day Timeline for Complaint Resolution 11: 45-day Timeline for Due Process Hearings 12: Resolution Settlements 13: Mediation Agreements 14: Timely and Accurate Data Reporting Student Learning & Partnerships 24

  25. SPP/APR for Special Education Heavy emphasis on: • Timely and accurate data – Indicators B20 and C14 • Timely correction of all non-compliance identified through any means – Indicators B15 and C9: • File reviews or any findings from an on-site monitoring visit • Data collections • Complaints or due process investigations Student Learning & Partnerships 25

  26. System Performance Review and Improvement (SPR&I) • A statewide special education monitoring system • Aligns with IDEA General Supervision requirements • Supports improvement planning through: • collection and interpretation of data, • development and implementation of an improvement plan, • evaluation of impact and effectiveness of improvement strategies Website:http://www.ode.state.or.us/search/results/?id=253 Student Learning & Partnerships 26

  27. SPR&IDistrict Reports: • Federal Placement (B5)Source: December Special Education Child Count (SECC) • Disproportionality (B9 & B10)Source: December Special Education Child Count (SECC), Fall Student Membership • Leaver (B1-B2)Source: Early Leavers, High School Completers, Fall Student Membership, December Special Education Child Count (SECC) • Assessment (B3)Source: Students Assessments, Spring Membership, December Special Education Child Count (SECC) • Discipline (B4)Source: Discipline Incidents • Child Find (B11)Source: Special Ed Child Find (Indicator 11) Student Learning & Partnerships 27

  28. SPR&IProgram Reports: • Child Identification: Birth-1, Birth-2 (EI), ECSE (3-4+)Source: US Census data from Population Research Center, December Special Education Child Count (SECC) • Federal Placement: EI, ECSESource: December Special Education Child Count (SECC) • Child Find (B11)Source: Special Ed Child Find (Indicator 11) • Primary Disability Distribution – EI, ECSESource: December Special Education Child Count (SECC) • Ethnicity Distribution - EI/ECSE CombinedSource: December Special Education Child Count (SECC), Fall Student Membership • Procedural Compliance Review (File Reviews)Source: December Special Education Child Count (SECC) Student Learning & Partnerships 28

  29. SPR&IDistrict and Program Determinations • Annual Review of District Performance Towards Meeting IDEA Requirements • Criteria used by the ODE include: • the extent of current compliance; • timeliness and accuracy of data reporting; • procedural non-compliance (audit) findings that have been corrected within required timelines; • additional noncompliance identified through other sources; and • compliance indicators from the State Performance Plan (SPP) Student Learning & Partnerships 29

  30. SPR&IDistrict and Program DeterminationsDistrict Indicators: • Procedural Compliance Review (File Reviews) • B15: Identification and Correction of Noncompliance • B13: Secondary Transition Goals and Services • SPP Compliance Indicators • B9: Disproportionate Representation • B10: Disproportionate Representation by Disability • B11: Timely Evaluation within 60 School Days • Timely and Accurate Data Submissions Student Learning & Partnerships 30

  31. SPR&IDistrict and Program DeterminationsProgram Indicators: • Procedural Compliance Review (File Reviews) • C1: Timely IFSP Services • C7: Timely Evaluation within 45 Days • C8: Timely Transition Planning • C9: Identification and Correction of Noncompliance • B11: Timely Evaluation within 60 School Days • B12: Timely Transition from Part C to Part B • Timely and Accurate Data Submission Student Learning & Partnerships 31

  32. SPR&I • Questions?Always start with your County ContactList posted: http://www.ode.state.or.us/search/page/?=2550 • Regional TrainingsGo to ODE Calendar of Events for dates and locations:http://www.ode.state.or.us/news/events/ Student Learning & Partnerships 32

  33. Timely and Accurate Data • Timeliness and Accuracy are tracked for three collections: • December Special Education Child Count (SECC) • June Special Education Exit Collection • Special Ed Child Find (Indicator 11) Student Learning & Partnerships 33

  34. Timely and Accurate Data Criteria used for tracking Timeliness: • Untimely: • No data submitted by the close of the Collection • Have uncorrected errors after the close of the Collection • Did not complete the correction process during the Electronic Correction period Student Learning & Partnerships 34

  35. Timely and Accurate Data Criteria used for tracking Accuracy: • Inaccurate: • Collection had to be opened or left open after the Electronic Correction period closed • A Post-Submission Correction form was submitted Student Learning & Partnerships 35

  36. Timely and Accurate Data Accuracy as it relates to Noncompliance: • Any potential noncompliance reported in data collections must be followed-up on by ODE • Data Collections examples: • Special Ed Child Find (Indicator 11) • Discipline Incidents Student Learning & Partnerships 36

  37. Timely and Accurate Data • Always review reported data for accuracy! Student Learning & Partnerships 37

  38. Special Education Report Cards • Developed to inform parents and the community about the special education programs and services provided by Oregon school districts and Oregon EI/ECSE county programs • Technical Assistance Documentation is available on the Report Cards webpage: • Report Templates • How-to-Read guides • Distribution Information • Technical Manuals with explanations of data sources, calculations, and contact information. Website:http://www.ode.state.or.us/search/page/?=1831 Student Learning & Partnerships 38

  39. Special Education Report Cards District Report Card • Graduation and Dropout Rates • Least Restrictive Environment (LRE) • Calculating Academic Achievement: Performance • Calculating Academic Achievement: Participation • Adequate Yearly Progress • Parent Survey Results • Student Receiving Special Education Services • Timeline for Eligibility • IEP Goals and Transition Services • Suspension / Expulsion • Post School Outcomes • Local Information Provided by Your District Student Learning & Partnerships 39 Student Learning & Partnerships 39

  40. Special Education Report Cards Program Report Card • Timely EI Services • Timeline for EI IFSP • Services in Natural Setting • Services in Typical Setting • Timely Transition • Individual Family Services Plan (IFSP) • Family and Parent Survey • Timeline for ECSE Eligibility Student Learning & Partnerships 40

  41. Special Education Report Cards • Important Dates • March 9-17, 2010Special Education Report Validation Period • March 29, 2010Final Special Education Reports available to Districts and Programs • March 31, 2010Public Release of the Special Education Reports • Questions?Email the District Special Education Reports mailbox at ODE.SchoolAgeRpt@state.or.usor Program Special Education Reports mailbox at ODE.EIECSERpt@state.or.us Student Learning & Partnerships 41

  42. Special Education Data Contacts Data Unit • Sara Berscheit – Data Coordinator sara.berscheit@state.or.us or 503-947-5872 • Trish Lutgen – Research Analyst trish.lutgen@state.or.us or 503-947-5798 • Alex Toth – Research Analyst alex.toth@state.or.us or 503-947-5795 • Gretchen Gear – Research Analyst gretchen.gear@state.or.us or 503-947-5817 • Claire Kemmerer – Data Unit Support Specialist claire.kemmerer@state.or.us or 503-947-5696 Student Learning & Partnerships 42

More Related