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Special Education Data

Steve Smith ODE IDEA Data Manager Fall 2007. Special Education Data. In the Era of Accountability & District Improvement. Objectives. Know where to find essential information regarding ODE data collections

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Special Education Data

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  1. Steve Smith ODE IDEA Data Manager Fall 2007 Special Education Data In the Era of Accountability & District Improvement

  2. Objectives • Know where to find essential information regarding ODE data collections • Understand the relationship between data collected by ODE and their use in federal, state, and public reporting • Understand how ODE data collections interface w/ SPR&I reports • Understand how SPR&I reports relate to each other and can aid in data analysis & program improvement Steve Smith, ODE IDEA Data Manager

  3. Overview • Schedule of Due Dates • IDEA State Reported Data - 618 • SPP/APR Data • Special Education Report Card • SPR&I Reports • Determinations • Fiscal Data/Reports • Questions Steve Smith, ODE IDEA Data Manager

  4. Schedule of Due Dates • Location: • https://district.ode.state.or.us/apps/info/ • Important Information: • Open & Close Dates • Audience • Collection Description (hyperlink) • Contact Person (e-mail & phone) Steve Smith, ODE IDEA Data Manager

  5. Schedule of Due Dates • Special Education Collections (sorted by “open” date) • Early Intervening Services (EIS) 06-07 • EI-ECSE Monthly Child Count 07-08 • Private School Enrollment 07-08 • Post School Outcomes: Exit Interviews 07-08 • High Cost Disability 06-07 • December Special Education Child Count (SECC) 07-08 • Extended Assessments (M, R, S, W) 07-08 • Post School Outcomes: 1 yr. Follow-up 07-08 • June Special Education Exit Collection 07-08 • Special Ed Pre-Kindergarten Student 07-08 • IDEA Annual Application for Federal Funds 08-09 • Special Ed Child Find (Indicator 11) 07-08 Steve Smith, ODE IDEA Data Manager

  6. Schedule of Due Dates • Non Special Education Collections (sorted by “open” date) • SSID • Early Leavers 06-07 • Fall Student Membership 07-08 • Free and Reduced Lunch 07-08 • Second Quarter ADM 07-08 • Staff Position 07-08 • Spring Student Membership 07-08 • Discipline Incidents 07-08 • Annual ADM 07-08 • High School Completers 07-08 Steve Smith, ODE IDEA Data Manager

  7. Data Collection Listservs • Special Education Data Collection Listserv • e-mail claire.kemmerer@state.or.us • Data Collection Committee and/or IT Managers Listserv • e-mail sabrina.ganoe@state.or.us • Agency Information Form • http://www.ode.state.or.us/search/page/?id=47 • Submit anytime there is a change! Steve Smith, ODE IDEA Data Manager

  8. Part B Child Count (2/1) Personnel (11/1) Implementation of FAPE (2/1) Exiting (11/1) Discipline (11/1) State Assessments (2/1) Dispute Resolution (11/1) Part C Infant & Toddler Count (2/1) Program Settings (2/1) Exiting (11/1) Dispute Resolution (11/1) http://www.ode.state.or.us/search/page/?id=903 IDEA State Reported Data (618) Steve Smith, ODE IDEA Data Manager

  9. Part B Child Count (2/1) Personnel (11/1) Implementation of FAPE (2/1) Exiting (11/1) Discipline (11/1) State Assessments (2/1) Dispute Resolution (11/1) ODE Collection SECC Staff Position SECC June Special Education Exit SET & SECC Assessments, Spring Membership, SECC Dispute Resolution Database Data Sources for 618 Data Steve Smith, ODE IDEA Data Manager

  10. Part C Infant & Toddler Count (2/1) Program Settings (2/1) Exiting (11/1) Dispute Resolution (11/1) ODE Collection SECC SECC June Special Education Exit Dispute Resolution Database Data Sources for 618 Data Steve Smith, ODE IDEA Data Manager

  11. State Performance Plan (SPP) Six year state level plan 20 indicators for Part B 14 indicators for Part C Heavy emphasis on timely & accurate data Oregon’s plan located at: http://www.ode.state.or.us/search/results/?id=260 Annual Performance Report (APR) Annual report of progress toward targets Identical indicators to SPP Heavy emphasis on timely & accurate data “Trees of Influence” http://www.rrfcnetwork.org/content/view/241/344/ SPP/APR Data Steve Smith, ODE IDEA Data Manager

  12. IDEA Purpose SPP/APR (d)(1)(A) to ensure that all children with disabilities have available to them a free appropriate public education that emphasizes special education and related services designed to meet their unique needs and prepare them for further education, employmentand independent living. 34 CFR §300.1(a) Steve Smith, ODE IDEA Data Manager

  13. SPP/APR an Accountability Mechanism and a Blue Print for Improvement Steve Smith, ODE IDEA Data Manager

  14. SPP/APR External Impacts to Educational systems… Steve Smith, ODE IDEA Data Manager

  15. SPP/APR - Part C Indicator 1: IFSPs include needed services in a timely manner 9, 10, 11, 12, 13,and 14. Effective General Supervision Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues Tree of Influence Steve Smith, ODE IDEA Data Manager

  16. SPP/APR - Part C EarlyIntervention Services How do you know the early intervention services you provide contribute toward achieving the purpose of IDEA? Indicator 1: IFSPs include needed services in a timely manner 9, 10, 11, 12, 13,and 14. Effective General Supervision Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues Steve Smith, ODE IDEA Data Manager

  17. A starting point… SPP/APR- Part C Tree of Influence Indicator 6:% of infants and toddlers B-3 with IFSPs Indicator 7:Percent of eligible infants and toddlers with evaluation and assessment within 45 days of timeline Indicator 5:% of infants and toddlers B-1 with IFSPs Steve Smith, ODE IDEA Data Manager

  18. Intermediate Outcomes SPP/APR- Part C Tree of Influence Indicator 2:Early Intervention Services are provided with typically developing children Indicator 1:IFSP services in a timely manner Indicator 7 Steve Smith, ODE IDEA Data Manager

  19. Part B Services General Education Services Indicator 8:% of all children exiting Part C who receive timely transition planning by their 3rd birthday Indicator 3:% of infants and toddlers who demonstrate improved outcomes (a, b, c) Indicator 4:% of families participating in Part C who report that services have helped the family… Indicator 1 Indicator 2 SPP/APR - Part C Tree of Influence Exiting the Educational System: Steve Smith, ODE IDEA Data Manager

  20. SPP/APR - Part C Part B Services General Education Services Tree of Influence Indicator 1: IFSPs include needed services in a timely manner 9, 10, 11, 12, 13,and 14. Effective General Supervision Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues Steve Smith, ODE IDEA Data Manager

  21. SPP/APR - Part B Tree of Influence Where special education resides… Steve Smith, ODE IDEA Data Manager

  22. SPP/APR - Part B Steve Smith, ODE IDEA Data Manager August 2007 Technology * Economics * Political Systems * Environment * Social Issues Steve Smith, ODE IDEA Data Manager

  23. SPP/APR - Part B Steve Smith, ODE IDEA Data Manager August 2007 Special Education Services How do you know the special education services you provide contribute toward achieving the purpose of IDEA? Technology * Economics * Political Systems * Environment * Social Issues Steve Smith, ODE IDEA Data Manager

  24. SPP/APR - Part B Tree of Influence A starting point… Steve Smith, ODE IDEA Data Manager

  25. SPP/APR - Part B Tree of Influence Strategies Steve Smith, ODE IDEA Data Manager

  26. SPP/APR - Part B Tree of Influence Intermediate Outcomes Steve Smith, ODE IDEA Data Manager

  27. SPP/APR - Part B Tree of Influence Exiting the Educational System: Steve Smith, ODE IDEA Data Manager

  28. SPP/APR - Part B Tree of Influence This is a work in progress. (Last revision 7/12/07) Steve Smith, ODE IDEA Data Manager August 2007 Steve Smith, ODE IDEA Data Manager

  29. SPP/APR - Part B From the results on the SPP, can we say… …We have prepared the children for “further education, employmentand independent living”? 34 CFR §300.1(a) Steve Smith, ODE IDEA Data Manager

  30. SPP/APR - Part B The Emphasis of IDEA “Improving educational results for children with disabilities is an essential element of our national policy of ensuring equality of opportunity, full participation, independent living, and economic self-sufficiency for individuals with disabilities” (sec. 1400 (c) (1)) Steve Smith, ODE IDEA Data Manager

  31. SPP/APR - Part B Accountability in IDEA “The primary focus of Federal and State monitoring activities described in paragraph (1) shall be on— ‘‘(A) improving educational results and functional outcomes for all children with disabilities; and ‘‘(B) ensuring that States meet the program requirements under this part, with a particular emphasis on those requirements that are most closely related to improving educational results for children with disabilities.” Section 616 (a) (2) Steve Smith, ODE IDEA Data Manager

  32. Special Education Report Card • 2005-06 (1st year) • District & EI/ECSE formats • http://www.ode.state.or.us/data/ReportCard/spedrc.aspx • District/program data compared to state target • Data verified in February 2007 • Reports released in March 2007 Steve Smith, ODE IDEA Data Manager

  33. Special Education Report Card • 2006-07 • New indicators added to both formats • Development of “How to Read” document • Planned development of Technical Manual • Data Verification in March 2008 • Public Release on April 1, 2008 Steve Smith, ODE IDEA Data Manager

  34. 2005-06 Timely EI Services Timeline for EI IFSP IFSP (B-1; B-3) Services in Natural Environments (EI) Services in Typical Settings (ECSE) Timely Transition 2006-07 2005-06 Elements + Family Survey Results (EI) Parent Survey Results (ECSE) Timeline for ECSE Eligibility EI/ECSE Report Card Steve Smith, ODE IDEA Data Manager

  35. 2005-06 Students Graduating High School Dropout LRE for School Age Academic Achievement Participation by Students w/ IEPs AYP Suspension/Expulsion 2006-07 2005-06 Elements + Students Receiving Special Education Services (disproportionate representation) Timeline for Eligibility Transition Goals & Services Parent Survey Results District Report Card Steve Smith, ODE IDEA Data Manager

  36. SPR&I Reports • Child Identification (B-1), (EI 0-2), ECSE (3-4+) • SECC, US Census, Population Research Center • Discipline Report • SET, SECC • Assessment Report • Assessment, AYP, Spring Membership, SECC • Leaver Report • SECC, June SpEd Exit, High School Completer, Early Leaver, Fall Membership Steve Smith, ODE IDEA Data Manager

  37. SPR&I Reports • Primary Disability Distribution • SECC • Federal Placement Distribution • SECC • Ethnicity (Disproportionality) • SECC, Fall Membership • Primary Disability by Ethnicity (Disproportionality) • SECC • Federal Placement by Ethnicity (Disproportionality) • SECC Steve Smith, ODE IDEA Data Manager

  38. SPR&I Reports • Due Process Hearings Report • Dispute Resolution Database • Mediation Report • Dispute Resolution Database • Complaint Report • Dispute Resolution Database • Complaint and Due Process Issues Report • Dispute Resolution Database Steve Smith, ODE IDEA Data Manager

  39. 2005-06 (Fall 2007) Timely Correction of Non-Compliance (B15) Graduation (B1) Dropout (B2) Participation & Performance on State Assessments (B3) Discipline (B4) Least Restrictive Environment (B5) 2006-07 (Fall 2008) Disproportionate Representation (B9 & B10) Child Find (B11) IEP Transition Goals (B13) District Determinations Steve Smith, ODE IDEA Data Manager

  40. 2005-06 (Fall 2007) Timely IFSP Services (C1) 45-day Timeline (C7) EI  ECSE Transition (C8/B12) Timely Correction of Non-Compliance (C9) EI Services in Natural Environments (C2) IFSPs B-1 (C5) IFSPs B-3 (C6) ECSE Services in Typical Settings (B6) 2006-07 (Fall 2008) No New Elements Forthcoming Program Determinations Steve Smith, ODE IDEA Data Manager

  41. Fiscal Data/Reports • Annual Application for Funds (State) • Annual Application (District/Consortium) • Federal IDEA Estimates • Federal IDEA Distributions • Early Intervening Services • Proportionate Share for Private Schools • 11% Cap Waiver • High Cost Disability • http://www.ode.state.or.us/search/page/?id=894 Steve Smith, ODE IDEA Data Manager

  42. Fiscal Data/Reports • IDEA Funding for Districts • Must have at least one student on SECC to receive funds • Base payment of IDEA funds based on FY 1999 • 85% of remaining IDEA funds based on public/private enrollment (Fall Membership, Private School Enrollment) • 15% of remaining IDEA funds based on children living in poverty (Free & Reduced Lunch) Steve Smith, ODE IDEA Data Manager

  43. 11% Cap / High Cost Disability • Michael Wiltfong • 503.947.5914 • michael.wiltfong@state.or.us Steve Smith, ODE IDEA Data Manager

  44. Questions? Steve Smith, ODE IDEA Data Manager

  45. Special Education Data Unit Steve Smith, ODE IDEA Data Manager

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