PowerPoint (PPT): A Word Processor that Can Teach?

1. PowerPoint (PPT):A Word Processor that Can Teach? Eva M. Fernández LOTE@qc.edu October 20, 2003 A workshop sponsored by: Queens LOTE Consortium & Queens College EdTech

2. PPT: Main Features • Create SLIDES • to project on a screen, from PC • to print-out as transparencies & use with overhead projector • Integrate text and multimedia content • Deliver presentations • in formal or informal settings • in classrooms or conferences

3. Today’s Menu  • Entering and formatting text • Working with the user interface • Printing slides • Saving your work • Running a slide show • approximately 15 mins. per topic,with time to experiment    

4. Assumptions & Disclaimers • You’re familiar with: • using a mouse • using a keyboard • using Windows 95 (or higher) • Mac v. PC versions of PPT • PPT 97 v. 2000 v. XP, 

5. Why Bother Learning PPT? • Is it just a glorified word processor? • yes, but… • PPT (and other similar software titles)ISN’T (aren’t) JUST FOR MANAGING TEXT • to use Microsoft’s jargon: “you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact” • found somewhere on the Microsoft.com website

6. Designed for entering large amounts of text And for printing text, or displaying it on a small computer screen small fonts, aligned left, portrait orientation can manage incorporation of multimedia objects, but can’t display them well keyboard commands great for entering and formatting text, but not necessarily ideal for presentations Word Processors ~Word, WordPerfect, Wordstar, …

7.  Presentation Software ~PowerPoint, Freelance, Corel Presentations… • Designed for making slides • default font sizes are big • default alignment and spacing of text varies, depending on slide layout • default image is orientedas landscape • ideal for overhead projectors • with data projectors, takes advantage of screen size

8.  Presentation Software ~PowerPoint, Freelance, Corel Presentations… • Designed for running slide shows • features to maximally use screen when running a presentation • keyboard commands to simplify presentation tasks • browsing from slide to slide • changing color of screen • using a pen or a pointer

9.  Presentation Software ~PowerPoint, Freelance, Corel Presentations… • AND you can associate a slide with notes, an outline, etc. • simplifies making handouts and summaries • helps organize ideas • improves efficacy of presentation

10.  Presentation Software ~PowerPoint, Freelance, Corel Presentations… • FINALLY, you can save presentations as HTML files, to upload to the web • for asynchronous delivery oflectures / talks • PPT has features to set up “Online Broadcasts”

11. How Does It Work? • A PPT file = a sequence of “slides” • screens with text and/or multimedia content • each associated with an outline (generated automatically) and notes (generated by author) • Multi-panel user interface • workspace (slide) • outline or thumbnails of slides • notes • scrollbars, menus, toolbars

12. Multipanel (“Normal”) View

13. Slide Sorter View

14. Finding the program • In my machine: • somewhere in the Start button menu • C:\Program Files\Microsoft Office\Office\POWERPNT.EXE • Find it in your lab machines now

15.  Working with the user interface • Menus • file, edit, view, insert, format • tools • slide show • Toolbars • standard, formatting • outlining • animation

16.  Entering and formatting text • Your first slide

17.  Entering Text • Adding slides: default layout • Title slide • Bulleted list • 2 column text • Table • etc. • Advantage of using default layouts: • generates outline automatically

18.  Formatting Text • “Format” menu • “Formatting” toolbar • change font size • change line spacing, paragraph alignment • changing / adding / deleting bullets • also, “Slide Layout” and “Apply Design” • Remember to right click for formatting(and other such) options

19.  Changing the Default Font • For a given text box, or part of text box: • select text, change font • For all the text entered so far: • “Format” > “Replace Fonts...” > “Replace” • For any text to be entered: • “Format” > click on “Default for new objects”

20.  Printing Slides • As overheads • on plain paper • on transparencies • As handouts • the black-and-white print-out • the outline print-out

21.  Saving your work • “Save” & “Save As…” • presentation (*.ppt) • show (*.pps) • outline (*.rtf) • set of slides (*.gif, *.jpg, *.tif, etc.) • “Save As HTML…” (possibly next session) • Embedding true-type fonts • “Pack and Go…”

22. Running a slide show • the “full screen” view • keyboard v. mouse • black-outs, white-outs • navigating through slides • the mouse as pointer or pen

23. Keyboard shortcuts • Advance to next slide: • space, N, right or down arrow, enter, page down • Return to previous slide: • backspace, P, left or up arrow, page up • Go to slide number “#”: • “#” + enter • End show: • esc, ctrl+break

24. More keyboard shortcuts • Black-out: B • White-out: W • Show / hide arrow pointer: A • Pointer-to-pen: ctrl+P • Pen-to-pointer: ctrl+A • Hide pointer & button: ctrl+H • Erase drawing: E

25. Homework: • Make your own PPT presentation… • focus on making the text appear the way you want it to • save it in various formats and see what happens • print out some slides, a handout, an outline • As a reference, download a copy of this presentation: • http://www.qc.edu/~efernand/PPT/

26. PPT 2: Beyond the Text • WEDNESDAY, OCTOBER 22, 4-6 p.m. • PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs • Learn how to manipulate: • images, tables, graphs, sounds, moving pictures, and the like • Bring… • multimedia objects to “play” with • a floppy or two, to take your work with you

27. Questions? Comments? Please send e-mail to LOTE@qc.edu Thanks!