State Agency Geographic Information Coordination Lisa Morrison DATCP GIS Coordinator and SAGIC Chair UW GIS Day Expo November 7, 2007
What if… …state agencies could easily share geospatial resources and coordinate geospatial activities to support their mutual interests and customers? …state agencies had a common data “view” that each could use to conduct its business?
Have you gotten driving directions on-line? Does your car have GPS? State Agency Coordination • Public expects and deserves efficient and effective state government services • Number of citizens, government agencies, and businesses using geospatial technologies (e.g., web maps, GIS, GPS) is increasing
State Agency Coordination • Benefits • Save time and money (in many ways) • Send a unified message about geospatial issues to decision makers • Collaborate on business needs assessments, strategic plans, etc. • Share training, services, expertise, resources • Increase consistency among agencies
State of the State • ~ 18 agencies with ESRI licenses (unknown how many currently used) • ~ 6 agencies have their own central ArcSDE data repository • ~ 2 agencies have interactive ArcIMS accessible to the general public • ~ 2 agencies have “GIS Coordinators” who deal with agency-wide issues
State of the State • Data exchange between agencies via external drives, DVDs, FTP, email • A variety of software versions in use (i.e., ArcView 3.2 to ArcGIS 9.2) • Each agency deals separately with partners (e.g., data sharing agreements)
State Agency Coordination • State agencies have similar administrative needs and issues • Software Procurement & Maintenance • License Management • Contract Management • Training & Customer Assistance • Policies, Standards, Best Practices • Communication • Planning and Project Management
State Agency Coordination • State agencies have similar technical needs and issues • Infrastructure • Product Development & Distribution • Desktop & Web Applications • Location-based Tools • Technical Support • Data & Data Sharing
Infrastructure • Technology: servers, software, network, user accounts, security, databases, backup/recovery, etc… • People: build and manage • Currently, agencies fund, create, and manage their own (separate) server-based infrastructure
Products • State agencies create products (e.g., maps, documents, data files, “how to” manuals) and conduct specialized analyses to support business needs • Most often, programs in each agency manage, advertise and distribute their own products
Desktop & Web Applications • Applications developed and maintained by agency staff or contractors • Often, agencies have no centralized knowledge of who has desktop software and is developing desktop applications • Currently, agencies fund, create and manage their own applications, including web infrastructure
Location-based Tools • Software and equipment used to create GIS data and/or interface with GIS applications • Address geocoding • GPS • Projection • Currently, agencies fund and manage their own location-based tools
Technical Support • Development, use and management of most geospatial technology requires a higher level of expertise and training • Vendors provide various types of technical support for their software/tools • Currently, agencies informally assist each other or pay for project work done by another agency. Each deals with their own vendor technical support.
Data & Data Sharing • Data is a very valuable asset! • Sharing data is critical! • What exists? • What’s missing? (a lot) • Who’s the custodian? • How can it be accessed? • Does it meet my business needs? • How easily will it integrate with my data?
We should strive to find answers before the next emergency!
Data & Data Sharing • Identify the official versions of data to conduct State of Wisconsin business • Access data from the best sources • Local, county, state, federal agencies • Tribes • Utilities • Private businesses • Not-for-profit organizations
Data & Data Sharing • Create common, statewide “views” of data from external sources • Collect and store data once! Make it easy for people to find and use it to support different business needs • reduce data acquisition costs • reduce data storage costs • reduce data management costs
SAGIC • State Agency Geographic Information Coordination team • Formerly Wisconsin Enterprise GIS (WEGIS) team – new focus! • WEGIS created by Geographic Information Officer (GIO) - new autonomy!
SAGIC - Members & Purpose • Members include state agencies with mutual geospatial interests - looking for new members! • Advise state agencies, the GIO, and other groups (e.g., ITDC, WIGICC) interested in the geospatial business and/or technical needs of state agencies – new role!
SAGIC – Vision & Mission • Vision • Primary geospatial advisory group and forum for Wisconsin’s state agencies • Mission • Promote and improve collaboration, communication, quality, and sharing of best practices among state agency users and developers of geospatial data and technologies
SAGIC - Activities • Raise awareness and facilitate communication • Identify needs, opportunities, gaps • Promote cross-agency strategic priorities and initiatives • Recommend best practices, policies, standards, processes
SAGIC - Activities • Facilitate collaboration within and among agencies • Identify inefficient, wasteful and duplicated efforts • Sharing of resources, expertise, services, and training • Integrate geospatial issues into agency strategic business and IT plans
SAGIC - Current Initiatives • Identify and invite new state agency members • Develop SAGIC website • Communicate geospatial issues to state agency IT Directors Council (ITDC) and other groups • Work with the new GIO
SAGIC - Current Initiatives • Enterprise License Agreement (ELA) with ESRI to cover software, training and technical services for agencies • Review statutes and rules • Land Information Integration Plans • Geospatial services • State agency needs assessment
SAGIC - Other Initiatives • Many SAGIC members are active in other coordination activities • WI Land Information Association (WLIA) • Parcel Data Model Task Force • Orthophoto Task Force • Geospatial Preparedness Task Force • WI Geographic Information Coordination Council (WIGICC) Planning Team
SAGIC - Other Initiatives • National States Geographic Information Council (NSGIC) • Others…
Websites • SAGIC Website • http://gis.wi.gov – click on SAGIC link • GIO Website • http://gis.wi.gov – click on GIO link • WIGICC Website • http://gis.wi.gov – click on WIGICC link
Questions? Thanks for participating!