COURTS USE OF TECHNOLOGY

1. COURTS USE OF TECHNOLOGY

2. PC Rota • Current use – Judicial Scheduling • Future development • case scheduling • Expansion for scheduling other resource requirements, e.g. Clerks, monitors, facilities • Efforts for web base to accommodate Crown and defence access for scheduling

3. PC RotaSearch Criteria

4. PC RotaJudges’ weekly schedules

5. PC RotaCourtroom weekly schedule

6. PC RotaDuty Rotation

7. CCAIN-Criminal Courts’ Automated Information Network

8. More CCAIN... • Efforts for defence/public access underway • Development plans for integration with PC Rota as well as ability to provide information to Corrections, Prosecutions, police and other stakeholders

9. PRISM- Prosecution Information and Scheduling Management

10. View CCAIN information

11. PRISM View into CCAIN

12. More PRISM.... • Electronic Disclosure – scanning of files currently • CON data transfer – creating of Virtual files

13. VIDEO ACCESS TO CLIENTS • “Go To Meeting” from office to institution • Hopping from Court office

14. The Provincial Court of Managing Caseload / Workload by Videoconferencing in British Columbia

15. The Provincial Court of • Cases are scheduled months in advance; • Courtrooms are overbooked; • Cases are pre-trialed and managed many times over; • Counsel assure us their trials are proceeding; • Trial Day ….. Most trials do not proceed.

16. The Provincial Court of Day of Trial Collapse Rates in B.C. Adult Criminal Cases (January 1 – September 30, 2012)

17. The Provincial Court of

18. The Provincial Court of Have a Judge? Need a Judge? Provincial Videoconferencing Workload Management • What is it? • Centrally managed; • Effective use of available resources; • Quick response;

19. The Provincial Court of Marketing: • Technology is just a tool, the trick is to motivate people to use it. • Trying to motivate both Judges and Lawyers.

20. The Provincial Court of Motivating Judges: • Valuable tool available to the Court. • Reduction in travel requirements by Judge. • Quality of the video picture promotes confidence in using the system.

21. The Provincial Court of Motivating Lawyers: • Valuable tool available to the Court. • Assist in reducing number of appearances. • Must have the ability to speak to their client. • (Above all) requires leadership from Judiciary.

22. The Provincial Court of Have a Judge / Need a Judge Usage January 1 – September 30

23. The Provincial Court of More Effective Use of Judge Resources Through Technology • Direct benefit to “receiving” Court location. • Separating work that can stall a courtlist; • Allows the Judge to begin with trials without interruptions; • Reduces the imbalance amongst Courts;

24. The Provincial Court of Current usage: For Judges (sitting remotely by video) • Sentence hearings, interim remands, bail hearings; • Submissions (where no evidence is required); • Decisions/Arguments; • Pre-trial conferences; • Family interim appearances and family case management; • Civil settlement conferences; • Civil applications.

25. The Provincial Court of Limitations • Some Judges may not want to hear certain types of remote appearances; • Limited by the criminal code and the usage of remote appearances; • Many types of appearances can be by consent ; • Change of culture.

26. Timeline Management System(TMS) • Front End protocol • Ability for judiciary to track status of cases and hold counsel accountable • PTCs also feed information into system • Administrative Courts – Judiciary refer to status in TMS to manage expectations of counsel • TCO – confirm dates prearranged with counsel • Case Management Coordinator enters information from report confirming authorization by Judiciary and ensuring follow up

27. Timeline Monitoring System (TMS)

28. TMS

29. Case Management • History of Case Management • Skill set required for Judiciary • Time required • Stats • Backlog numbers • General Trends • Resolution of cases

30. Case Management Conference Dates

31. CMCs • Defence perspective • Need to hold back information • Ability to have resolution discussions and have the CMC Judge hear the matter

32. CMCs • Crown perspective • Always be collapse rate • Purpose • Pressure to resolve

33. The Provincial Court of Future Case Management Changes in BC Criminal Caseflow Management Rules (1999) Overall driving strategy: The effective, efficient and equitable use of resources. What have we learned? • Inability to effectively use Judge time mainly because of case collapses on the day of trial; • Complex front-end process with high impact and low return on investment.

34. The Provincial Court of Future Case Management Changes in BC • More creative in using our Judicial Resources; • Delayed Assignment Court; • Simplified Front-End Criminal Process; • Effective use of Judges through new policies, procedures and technology (ie: video).

35. Assignment Court process • Judicial role • When technology can complicate processes • Collapse rate • Overbooking • Virtual lists • Use of video to supply additional judicial resource • Resulting increase in afternoon sittings

36. Electronic Information project • Legislation potentially fall • Allow for swearing of all Informations electronically • storage and access of all Informations electronically • Only physically present when required by Judiciary

37. MB Justice Innovation Branch • Created in 2012 • Representation from each area • High level coordination • Defence access via internet • Assignment court • Gathering of statistical management information