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In-Cooperation Events issues and challenges

Explore the benefits and concerns of in-cooperation events, including reduced registration fees and access to ACM publication program. Address uneven practices and provide guidelines for vetting requests.

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In-Cooperation Events issues and challenges

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  1. In-Cooperation Eventsissues and challenges Alex Wolf SGB Chair

  2. Benefitsrelatively lightweight mechanism • SIGs and SIG members • community involvement, promotion, and coordination • reduced registration fee • Event organizers • credibility and exposure • use of ACM and SIG logos • access to ACM publication program (ICPS) • dissemination via ACM DL

  3. Concernsuneven and questionable practices • Requests for cooperating status after ACM publicized as the publisher and promoting the appearance of the proceedings in the DL • Status rescinded by SIG after finding out that other SIG leaders chose not to cooperate • Cooperation being granted to events sponsored by organizations producing events of “uneven” quality

  4. Concernsuneven and questionable practices • Chapter chartered by an individual who worked for a conference management firm began requesting cooperating status from various SIGs to promote the proceedings as an ACM publication and increase attendance • chapter was placed on probation and the individual offered their resignation • Members and volunteer leaders reporting ACM-branded activities for questionable practices

  5. ResponseNeed to refocus effort on vetting requests • Share best practices • Document SIG-specific criteria/guidelines • Publicize on ACM web site Good examples: SIGPLAN http://www.sigplan.org/sigplan_incooperation_proposal__.htm SIGCSE http://www.sigcse.org/sigcse-conferences/policies/incooperation-status

  6. Criteriasome things to consider • Dates • is there conflict with other related events? • is there potential overlap of audience? • is it a good time of year with regard to workload of the proposed audience? • Finances • who is taking the financial risk? • is there a profit or other financial motive? • are there other sources of funding?

  7. Criteriasome things to consider • Organizational quality • are the organizers and sponsoring organization credible in the technical area? • do you know the organizers and do they have the time to make this event a success? • is this audience part of your membership? • will the attendees of this conference be sought as members of your SIG?

  8. Criteriasome things to consider • Technical quality • are you familiar with members of the program committee? • will the technical content attract the audience that the organizers have in mind? • does this event substantially overlap with an existing event, enough to impact on it? • will the proceedings meet the quality standards of ACM publications?

  9. Action items • Review/renew your policies and process for considering cooperating status • Document the policies and process • make them visible on your web site • provide them as part of your yearly report • Designate a point person for executing the process

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