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COMMUNICATIONS AND PHYSICAL ALERTING TOOLS

COMMUNICATIONS AND PHYSICAL ALERTING TOOLS. Leonard W. Sandridge EVP-COO University of Virginia. University Demographics. Buildings Acres City/county division lines. Physical Alerting Tools. Fire Alarm Siren – external notification only

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COMMUNICATIONS AND PHYSICAL ALERTING TOOLS

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  1. COMMUNICATIONS AND PHYSICAL ALERTING TOOLS Leonard W. Sandridge EVP-COO University of Virginia

  2. University Demographics • Buildings • Acres • City/county division lines

  3. Physical Alerting Tools • Fire Alarm • Siren – external notification only • UVaAlerts – text message and alternate e-mail (opt in) • UVa Homepage

  4. Physical Alerting Tools • University e-mail • LCD and LED Screens • Public address systems announcements (where available) • Local television and radio

  5. The New and the Old • Social media • Land lines • Word of Mouth

  6. Governance • Policies and Procedures Must be a seamless process with a single point of distribution • Pre-scripted messages Conveyed on all alerting systems simultaneously

  7. Governance • Regional Emergency Management • Joint Operation of 911 Center • Joint Procurement of Regional Technology and Services

  8. Standard Operating Procedures • Individual UVA, City and County SOPs • Joint SOPs for Planned Events • City, County and UVA Emergency Operations Plan • NIMS

  9. Technology and Response • 800 MHz Radio System • Regional Computer Aided Dispatch • Web EOC • RSS, Facebook, Twitter and UVA Today’s news blog communicate critical info quickly • Shared Community website (portal) – City, County,UVA webpage for emergency info

  10. Technology and Response • Shared Expertise • County: Tracking Dogs • City: Fire • UVA: Hazmat

  11. Exercises • Focused Exercises • Stadium • Hospital • Airport • Regional Full Exercises – Annually • But not necessary when systems are tested and evaluated - like this year

  12. Planned Events Athletics Events Graduation Distinguished Visitors Joint Police Patrols Concerts First Responder Bomb Tech and Dogs City Fire Criminal Activity Localized Emergency Catastrophic Events Weather Hazmat Medical Usage

  13. Relationships! Charlottesville UVA Albemarle County Federal Agencies Volunteers State Agencies

  14. Going Forward • Technology will continue to change • The message must be clear and concise • We must all continue to educate on personal responsibility and resiliency

  15. Questions Leonard W. Sandridge, EVP/COO University of Virginia lws7f@virginia.edu Marge Sidebottom, Director U.Va. Office of Emergency Preparedness uvaoep@virginia.edu

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