Doing Business with the City of Dallas

1. Doing Business with the City of Dallas Overview of Business Development and Procurement Services June 2006

2. Dallasentity background: • $1.8 billion municipal corporation • Provides services to customers, 24 hours a day, 365 days a year • Has over 10,000 full time employees • Purchases over $600 million in goods and services annually

3. Compliance with requirements regulating the procurement of goods and services. • State Laws of Texas • Dallas City Charter • Dallas City Code • Dallas City Ordinances • Administrative Directive • Bid Documents • Good Faith Effort (GFE) Plan

4. Department Mission Statement: • To enhance the effectiveness of the procurement process through: • Strategic procurements • Outreach activities for Business Development • Resource Link Team • Dallas Alliance for Business Development • Community Outreach Liaison Program • Environmentally preferable purchases

5. How do we Purchase? • Procurement is: • Centralized • Electronic • Green

6. Decentralized vs. Centralized Procurement Services City of Dallas model Vendor Vendor City Attorney Vendor Vendor Departments Vendor Vendor Risk Management Procurement Procurement Departments City Auditor Vendor Vendor City Attorney City Auditor Risk Management Vendor Vendor Vendor

7. Website Navigation • Vendor self service registration • Browse business opportunities as a guest • Look for: • Open bids • Closed bids • Bid information: • B…… informal bid • BV…. formal bid • BVZ... Proposal • CIZ…. Construction related • Webcast of bid openings

8. Environmentally Preferred Procurement (EPP) • Enactment of an Environmental Procurement Policy (EPP) directing the City to purchase; and require its consultants and contractors to use recycled materials and other environmentally preferred products whenever feasible beginning October 1, 2004.

9. EPP Program • An effort to purchase quality products and services with a reduced effect on the environment and human health. • Environmental purchasing – (factoring environmental considerations in purchasing decisions/strategies.) • Resource use reduction, reuse and recycling. • Reduction in, and proper use and handling of, hazardous and toxic substances. • Education, training and communications.

10. Green Building Program • Adopted on January 22, 2003 — All projects over 10,000 s.f. starting with the 2003 Bond Program will be LEED “Silver” Certified (over 20 projects by 2007) • Currently approx. 38 projects throughout the DFW area are seeking LEED Certification. Thirteen are City of Dallas Projects. • Expedited Building Permit and Code review for LEED certified projects

11. What is “Green” Design? Design and construction practices that significantly reduce O&M costs and eliminate the negative impact of buildings on the environment and occupants in five broad areas: • Sustainable site planning • Safeguarding water and water efficiency • Energy efficiency and renewable energy • Conservation of materials and resources • Indoor environmental air quality

12. LEED Rating System • LEEDTMstands for: Leadership in Energy & Environmental Design • A leading-edge system for designing, constructing, and certifying the world’s greenest buildings • Has emerged as the leading standard for sustainable design • Sponsored by the U.S. Green Building Council (USGBC) • USGBC is a non-profit consensus coalition to promote development and implementation of green building policies, programs, technologies, and design practices • USGBC developed the LEEDTM program in conjunction with the construction industry

13. Top 10 Tips For Successful Bidding • Do not forget the Bid security • Do know the bid Award Method a. by line c. by group b. all or nothing d. best value • Do Read ALL Bid Instructions • Make sure your product, service, delivery will meet specification requirements

14. Top 10 Tips For Successful Bidding • Do Attend pre-bid meetings a. clarification c. meet your competitors b. ask questions • Do Keep up with timeline and addenda a. pre-bid c. addenda b. closing date • Do review bid sheet before submittal a. quantity c. unit & extended cost b. unit of measure d. check the math

15. Top 10 Tips For Successful Bidding • Do know Bonding & Insurance requirements a. amount c. consider the bond/insurance cost b. term d. make sure you meet bonding/insurance requirements • Do Complete & return all bid documents required • Do Make a competitive bid

16. ResourceLINK Teamis a group of business development specialists that: • Facilitate ongoing seminars and workshops to assist vendors in doing business with the City • Offer one-on-one vendor assistance for: • On-line registration • M/WBE certification • Specific upcoming procurement opportunities • Insurance and bonding

17. Community Outreach Liaison Program (COLP) • Establishment of expanded City partnerships with: • Greater Dallas Asian American Chamber of Commerce • Dallas Black Chamber of Commerce • Greater Dallas Hispanic Chamber of Commerce • Black Contractors Association • Hispanic Contractors Association

18. Dallas Alliance for Business Developmentwas spearheaded by Dallas • Formed to address local business development and m/wbe participation in public procurement and employment opportunities. • Comprised of nine (9) public agencies: • DISD, DFW International Airport, DART, Dallas County, Dallas County Community College District, Dallas Housing Authority, University of North Texas, Parkland Hospital

19. Summary • Don’t wait to register, do it now! • Don’t ignore your email notifications. • If you have questions or difficulty downloading a bid document, don’t wait to call a Resource Link Team member. • Do attend the workshops and construction roundtables offered by the City and the Chambers of Commerce.

20. For additional information: • Contact: Zaida Basora, AIA, Purchasing Agent 214-670-3874 zaida.basora@dallascityhall.com