Club Visioning – A Club Development Tool

1. Club Visioning –A Club Development Tool John Watkins Club Visioning Champion District 1250 District Team: David Gill , Simon Crowther, Susan Knight, Frank West Rotary International District 1250

2. We’ll cover What is Visioning? What could it mean for your Club? Next steps Questions… Rotary International District 1250 2

3. Visioning is… A structured process to help members develop a long term plan for the future of your Club A way to move Clubs up the ‘vibrancy scale’ An ongoing process A process fully supported by RIBI A Programme, fully supported by our 1250 DGs for the next 3-4 years Rotary International District 1250 3

4. A bit of background Visioning started in 2002 in District 5960 (Minnesota and Wisconsin) Developed by Rotarians Steve and Terri Wilcox who adapted techniques they use professionally Spread to Canada, New Zealand, Australia and now across RIBI. In use in 94 Districts worldwide Now fully committed to in the UK Rotary International District 1250 4

5. Visioning is not… Not anything to do with SPECSAVERS! Not just about getting new members Not anything to do with Future Vision Not about change for the sake of change! Not something you will be told to do by District or the DG Not a quick fix! Rotary International District 1250 5

6. So why is a plan needed? The world around us is changing-fast! Tradition of annual cycles has not always been fully effective Need for greater Continuity, Consistency and Consensus Ability of ALL club members to shape the focus of the club Rotary International District 1250 6

7. More effective clubs are able to… Sustain and Increase Membership Implement even more Successful Service Projects Meet the changing needs of members and the Community Develop Leaders at and Beyond the Club Level Rotary International District 1250 7

8. What could this mean for Your Club? The courage to challenge yourselves and to dream… . A More Vibrant Club • More Visibility • More Members • More satisfaction and Fun • Engaging Rotary; Changing Lives Rotary International District 1250 8

9. The Visioning process Actions & Programs Vision Long Range Plan Rotary International District 1250 9

10. Visioning Sessions • Facilitated by the District Visioning team • Involves all members –up to about 30 max. • Up to four hours • Uses a tried and tested methodology gets the group to answer the key planning questions • Who are we? • Where are we? • Where do we want to be? • How will we get there? • How will we know when we get there? Rotary International District 1250 10

11. Visioning Sessions Topics covered during the session include: • What do we stand for in the community • Club size and attributes • All Avenues of Service • Foundation Success • Public Image • What do we want as a club Rotary International District 1250 11

12. Our first full working session ! Rotary International District 1250

13. More working Sessions! Rotary International District 1250

14. The first Session of 2014-Chichester Harbour! Rotary International District 1250

15. Rotary International District 1250

16. Visioning Session - output A Club Vision which becomes a living management tool that: • Defines a shared commitment • Provides long-term direction • Creates a framework to establish goals and objectives • Optimises use of resources • Forms the basis of a Plan Rotary International District 1250 16

17. EXAMPLE-CLUB ACTION PLAN FOLLOWING VISIONING SESSION Rotary International District 1250

18. Visioning follow-up Structured next steps to be completed by the Club • Write a Club Vision/Purpose statement • Present at club business meeting-gain consensus • Create 3-5 year plan • Breakdown into Annual Goals • By working area (ie International Service, Community Service, Public Image) • Use resources/ideas/support from District, RI, RIBI, other clubs, other NGO’s, business, etc. Rotary International District 1250 18

19. Sample Breakdown into Annual Goals Rotary International District 1250

20. Annual Goals Breakdown into Tasks Rotary International District 1250

21. Some benefits of the Visioning Process Confirms what you want as a Club An action plan and annual goals Clarity for Club members on “what we stand for” A “vision” to recruit and retain to Continuity in projects/decision making Confirm your relevance to the community Larger/stronger field of club leaders Rotary International District 1250 21

22. Where are we up to in our District? • Core 1250 Facilitator Team: John Watkins, Simon Crowther, Frank West ,Sue Knight, David Gill. • Facilitator training was 13th July at Holiday Inn Guildford • First full club Visioning Session was on 8th September • More sessions booked for, February, March, April and May • 30% of Clubs in District now had Visioning presentations • Clubs-Good uptake to do full Visioning Session • The District Executive Teams and Committee Chairs have engaged in a full Visioning Session on Saturday 14th December 2013 Rotary International District 1250

23. Where are we up to in our District? Continued… • District committed to a 3-4year programme • We want more Volunteers to train as Facilitators next year • We want 5-6 or more in next years training session -Could it be you? • This will be another joint training session with District 1140 in Spring 2014 Rotary International District 1250

24. District Executive Visioning Session December 2013 Rotary International District 1250

25. Training Session - District 1250 Club Visioning Facilitators THANK YOU Rotary International District 1250

26. Your next steps? Invite the District Visioning Team in to give a talk √ Discuss as a Club whether you want to get actively involved in Visioning Ask us to set up a full Visioning session Identify potential District Facilitators for training Get Visioning… Rotary International District 1250 26

27. District Visioning Team Contacts John Watkins johnccwatkins@btinternet.com 07801 714641 David Gill davidgill46@aol.com 01483 271565 Simon Crowther s.crowther@virgin.net 01483 208329 Susan Knight knight52@sky.com 01293 774698 Frank West frank@acornlighting.com 01483 570078 Rotary International District 1250

28. Think about it… “There are risks and costs to a program of action, but they are far less than the long-range risks and costs of comfortable inaction.” - John F. Kennedy A ship in harbour is safe . . . But this is not what ships are for Rotary International District 1250 28

29. QUESTIONS? QUESTIONS? Rotary International District 1250

30. Thank You! Rotary International District 1250