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Understanding Desktop File Management and Associations in Windows

This guide covers essential aspects of file management and associations on the Windows desktop. Learn how to navigate the desktop, utilize the system tray, and customize the taskbar for efficient program access. Discover the significance of file extensions and how to manage file associations to ensure your files open with the correct applications. Explore options for organizing files, setting desktop backgrounds, and adjusting folder views. Enhance your computing experience by mastering these key elements of Windows file management.

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Understanding Desktop File Management and Associations in Windows

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  1. Computer Fundamentals #3 File management Desktop File associations, File Options

  2. Navigating the desktop

  3. Parts of the Desktop – System Tray • Bottom right corner – system tray • Includes the time • Tray includes icons showing status of items running on your computer • Safely remove hardware • Network connections (including LAN, wireless LAN) • Antivirus/security programs • Speaker volume • Can customize through Taskbar properties • Reference: Page 102 Computer Fun book

  4. Desktop – Task Bar • This is where you can see most active programs that are currently running • Vertical tiling of documents running in the same application (instances of the same program)

  5. Desktop – Start Button • Frequently-used shortcuts show up on the left-hand column • Email usually at top • Standard shortcuts like My Documents, My Computer, Printers, etc. on the right-hand column. • Note you can change the appearance of the start Menu

  6. Note that on the Taskbar tab, you can: • Auto-hide the taskbar • Lock the taskbar • Enable/disable grouping of taskbar buttons • Note that if grouping turned on, it is easier to close a group of programs/documents

  7. Desktop – Arrange by… • If right-click – Arrange • Auto-Arrange – forces everything to the left side of the screen • Align to Grid – forces icons to only occupy certain positions on screen

  8. Show on Desktop • Available for: • My Documents • My Computer • My Network Places • Can force the icon to show up on desktop as well as in the Start Menu

  9. Setting Desktop Background • If you have a picture (either on the Internet or a file on your computer), can right-click and set it as (Desktop) Background • Alternative – right-click on desktop > Properties > Desktop  can choose from background gallery • Can browse to pick a picture from Gallery • Note difference b/w Position: Tile, Stretch, and Centre

  10. Navigating File system and file associations

  11. Windows Explorer • Accessible when right-click to Explore… • Note that the left-hand pane allows expansion of folders; right-hand pane shows contents

  12. File Extensions • With every file, there is a file extension • This tells the computer which program to use to open a particular file • E.g. *.doc – opened with Word; • *.xls – opened with Excel • These file extensions can hidden/shown • Tools  Folder Options  View • Can also show/hide hidden folders and files

  13. File Extensions cont’d • The file extension is necessary to figure out which program to open a file with. • If you try to open a file without a file extension, you may be prompted to choose a program to open it with. • Right-click on icon  open with…

  14. File Extensions/Associations • In Folder Options, you can also choose/add new file extensions • You can specify which program opens which type of file • Picture files – jpgs, gifs, etc, • Music – mp3s, videos – Windows Media Player vs. iTunes

  15. File management

  16. Views • Details view offers most information • Can sort by clicking on the column header • If want to keep a particular view all the time, use Folder Options • Tools > Folder Options > View > Apply to all Folders

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