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Boards of Review and Working with the Committee

Boards of Review and Working with the Committee. Little Philmont – March 8 , 2014. Introductions. Blate Minkler – experience includes: Scout Committee Chairman Young Men’s President/Venture Crew Advisor Cubmaster Pam Minkler – experience includes: Scout Committee – Advancement (current)

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Boards of Review and Working with the Committee

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  1. Boards of Review and Working with the Committee Little Philmont – March 8, 2014

  2. Introductions • Blate Minkler – experience includes: • Scout Committee Chairman • Young Men’s President/Venture Crew Advisor • Cubmaster • Pam Minkler – experience includes: • Scout Committee – Advancement (current) • Cub Scout Committee Chair • Mother of two Eagle Scouts

  3. The Scout Committee • The Scout Committee is an essential resource for every Scouting leader • An effective Scouting program cannot be run by a Scoutmaster alone (without killing him) • The Committee shares the workload, helping the leaders to focus on the boys and their needs • The importance of the Scout Committee is emphasized in the Church’s Scouting Handbook

  4. The Scout Committee • From the Scouting Handbook: • “A Scouting Committee can be as large as needed to carry out its responsibilities to the individual Scouting unit.” • “Fathers and mothers of young men may be considered as prospective committee members.” • “Where leadership or the number of young men is limited, one committee could represent all Scouting (units) in the ward.” • Some Committee assignments are lighter and can be done as a second calling

  5. Scout Committee Roles • Chair • Organize Committee – see that all functions are delegated, coordinated and completed • Interprets national and local Scouting policies • Decides on Committee meeting agendas • Ensures representation at monthly Roundtable meetings • Ensures annual rechartering is completed in a timely and correct manner

  6. Scout Committee Roles • Advancement Coordinator • Monitors and encourages Scout advancement • Maintains accurate advancement records for all Scouts • Arranges Boards of Review and Courts of Honor as often as needed (at least quarterly) • Reports advancement/merit badges to the Council – secures awards for Courts of Honor • Develops and maintains a merit badge counselor list • Reports at meetings of the Scout Committee

  7. Scout Committee Roles • Training Coordinator • Ensures Scouting leaders and Committee members are made aware of scheduled training and available resources • Maintains an up-to-date inventory of training materials and resources • Tracks training completion for all Scouting leaders and Committee members – follows up as needed to ensure completion • Reports at meetings of the Scout Committee

  8. Scout Committee Roles • Outdoor/Activities Coordinator • Reserves camps and camping sites – secures site permissions as needed • Manages the completion of required Scout permission and health forms • Serves as transportation coordinator – completes and submits Tour Plans • Counsels with the Committee and Scouting leaders to ensure an effective and full outdoor program • Reports at meetings of the Scout Committee

  9. Scout Committee Roles • Secretary • Notifies attendees of Scout Committee meetings/ prepares written agendas • Keeps Committee meeting minutes – reviews the minutes of previous meetings • Handles communications regarding Scouting activities • Equipment Coordinator • Oversees the inventory and maintenance of Scouting equipment to ensure readiness, suitability and safety

  10. Other Possible Committee Roles • Additional roles can be created to better support Scouting leaders and Committee members - for example: • Youth and Adult Registration Coordinator • Unit Rechartering Coordinator • Merit Badge Counselor Coordinator • Transportation/Tour Plan Coordinator • Eagle Court of Honor Coordinator

  11. Scout Committee Meetings • Scouting leaders should attend along with all Committee members • Focus of assisting leaders and Scouts • Look for ways to lighten the load of Scouting leaders • Take time to focus on needs of individual Scouts: • Scouts with special needs • Specific advancement needs – merit badges, projects, etc. • Behavioral and emotional issues • How Scouting can support Priesthood leadership and individual growth

  12. Scout Advancement • Boy Scout advancement is a four-step process: • The Boy Scout learns – he gains both knowledge and skill • The Boy Scout is tested – he demonstrates what he has learned to a Scouting leader or merit badge counselor • The Boy Scout is reviewed – he has a Board of Review • The Boy Scout is recognized – he receives his advancement/ awards at a Court of Honor • Failure to follow this process shortchanges the Scout • Bradley D. Harris examples, Trails to Testimony, pgs 39-40

  13. The Board of Review • Schedule Boards of Review at least quarterly – be mindful of the time requirements of the higher ranks • The Board of Review is not a re-testing of the Scout – he should already have been tested by his leaders • Boards of Review provide an independent verification that requirements have been met • They are also a chance for Committee members to get to know each Scout better • The Scout’s overall involvement, commitment and interest in Scouting should be gauged • Appropriate feedback should be given to the Scout’s leaders

  14. Board of Review Standards • Encourage Scouts to come in uniform - define what that means for your Scouting units • Require Scouts to bring their Scout Handbooks so completion of rank advancement requirements can be verified • Ensure that at least three Committee members attend each Board of Review - no parents or Scouting leaders • Review each Scout individually – ask him to salute the Board and state name, unit and rank

  15. Board of Review Questions Boards of Review must verify that requirements for advancement have been met, but the interview should be about much more than that – ask questions like: • What do you like most about Scouting activities? • What new things have you learned recently in Scouting? • What service have you given since your last Board of Review? What did you learn from it? • What leadership position do you hold? • What have you learned from your leadership position?

  16. Board of Review Questions (cont.) • What new things did you do/learn at camp? • Do you enjoy Scouting? Why or why not? • Why is Scouting important to you? • What are your goals in Scouting? • How has Scouting helped you as a Priesthood holder? • Other questions as guided by the Spirit

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