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Loading Authority Records though Record Import Service

This document provides detailed instructions for configuring MARC formatted authority records for Libraries Australia. The importance of correct numbering in the 001 and 035 fields is emphasized, including the use of current ANBD numbers and local system authority numbers. Ensure proper prefixes (e.g., 'abv') are utilized, and understand the distinctions between local system numbers, OCLC ARN numbers, and ABN vocabulary numbers. For further assistance using RIS for authority records, contact the Libraries Australia Help Desk.

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Loading Authority Records though Record Import Service

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  1. Loading Authority Records though Record Import Service Version: 1 Date: November 2010

  2. RIS authority files need to be configured • As a MARC formatted file. • With a Libraries Australia number in the 001. The number could be the current ANBD number or the one used in Kinetica. • Your Local System Authority Number in the 035. It should look like this example:035 ##$a(AuClM)476061.

  3. Australian Bibliographic Network Vocabulary Numbers Vocabulary Numbers from ABN can be used. • Send in a 035 field with prefix ‘abv’ 035 ##$aabv05864006

  4. What’s this number? Prefixes are important Is this number 035 ##$a3656755 a Local System Authority Number? A OCLC ARN number? An ABN Vocabulary Number?

  5. 001

  6. Local System Authority Number

  7. Can’t add the prefix? Send the Local System Authority Number with the MARC Code for Organization for your library in a $5 subfield 035 ##$a286421$5AuCNL

  8. Showing PICA coding 013K ƒXsƒadƒbfƒcsƒdnƒegƒfnƒgnƒh|ƒi|ƒj| 019@ ƒS##ƒacau 021A ƒS1#ƒaThe @best of The Hot Club of Cowtownƒn[sound recording]ƒdhot jazz & Western swing. 029A ƒS2#ƒaHot Club of Cowtown.

  9. FCV * #008 */ #008 = if ($0(1 for 6) != " ") ["#001A $00003:" $(5 for 2) "-" $(3 for 2) "-" $(1 for 2) ] ["#002D " if ($(7) != " ") ["$a" $(7)] if ($(8) != " ") ["$b" $(8)] if ($(9) != " ") ["$c" $(9)]

  10. But what about ‘q’ and ‘n’?

  11. Test Run

  12. Subject Authority? Record number 380 Error: Tag 100 has the value for subfield v,x,y,z 100 1 a Elliott, Brian, d 1910-1991 v Interviews

  13. Match Merge log files

  14. Subject Authority?

  15. Matching Records

  16. Good Match

  17. 035 ## $lA $a00000101758 | 035 ## $lY $a00000101758 | 035 ## $lY $a00000101758 5 | 5 | 5 Bad Merge

  18. Bad Merge

  19. Comparing Records

  20. Good Match But …

  21. Another Good Match But …

  22. Difficult Decision

  23. One Last Problem

  24. Recording the Results

  25. Splitting the Files

  26. The Files are Loaded

  27. If you want to use RIS for Authority records Please contact Libraries Australia Help Desk via http://www.nla.gov.au/librariesaustralia/contact/index.html Phone: 1800 026 155

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