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Corporate Library Collection Policy

Corporate Library Collection Policy. A Comparative Document Analysis Paula R. Davidson Emporia State University. Introduction. Interest in corporate libraries and particular companies Value of corporate librarianship Organizer and custodian of information In-house storyteller

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Corporate Library Collection Policy

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  1. Corporate Library Collection Policy A Comparative Document Analysis Paula R. Davidson Emporia State University

  2. Introduction • Interest in corporate libraries and particular companies • Value of corporate librarianship • Organizer and custodian of information • In-house storyteller • Paper, electronic, archives

  3. Definition • Policy: a definite course or method of action selected from among alternatives and in light of given conditions to guide and determine present and future decisions (http://m-w.com/dictionary/policy) • Any formal, written document that addresses collections management, archives, resource selection, or acquisitions will be considered.

  4. Research Questions • What collection criteria are used to select, maintain and discard electronic and hard copy resources in large American retail suppliers with international customers? • What collection criteria are used to select and preserve archival materials within these same corporations? • How do collection development policies compare between three similar organizations?

  5. Literature Review • Planned and logical building of collection to meet current and future needs • Acquisition and discarding ideally based on regularly reviewed policy • Differ for company libraries • Hall and Russell, 1996

  6. Literature Review • Four global corporation library selection activities assessed • Towards developing a theory of corporate collection development • Performance, operation (cost, centralization, formalization) • Include ideas within content, choose from vast amount of content, contain cost, support browsing • Edgar, 2003

  7. Literature Review • Frito-Lay Corporate Library • Engineering library • Categories of standards, sources for standards, access points to collection • Ogden, 1990

  8. Methodology • Obtain collection policy documents • Components, structure, criteria • Contextually placed • Viewed with models • Actual – corporate, academic, special collection • Theoretical • Gather more documents?

  9. Setting & Environment • Starbucks – Seattle, WA • REI – Sumner, WA • Hallmark – Kansas City, MO Analysis will take place in Kansas City, MO

  10. Data Analysis • Summary documents • Spreadsheets – consistencies/discrepancies • Reformulated and reconciled • Conclusions • Suggestions

  11. Timeline • November – Complete literature review • December – February – Obtain collection policy documents • March – April – Compare and analyze documents • May – Construct comparative documents, develop conclusions • June – Compose and submit final report

  12. Obstacles • Will concrete documents be available? • Will additional corporations need to be approached? • Will there be unforeseen obstacles? • Can the timeline be met?

  13. Stakeholders • Corporate librarians • Benefit by a better understanding of successfully implemented collection development policies • Benefit by suggestions resulting from a comparative analysis

  14. Conclusion • Based on comparative analysis, conclusions can be drawn about the effectiveness of collections policies in large, international corporations • Suggestions for future collections developments can be made

  15. References • Edgar, W. (2000). Corporate library resource selection and corporate core competencies: Exploring the connections. Tuscaloosa, AL. The University of Alabama. • Edgar, W. (2003) Toward a theory of collection development: An activities and attributes approach. Library Collections, Acquisitions, & Technical Services. 27(4), 393. • Green, L. (1995). Evaluating a corporate library collection. Journal of Interlibrary Loan, Document Delivery & Information Supply. 6(1), 49. • Hall, H., & Russell, A. (1996). Resource management in the electronic environment: Company library web pages and collection development principles. In Proceedings of the International Online Information Meeting. United Kingdom.

  16. References • Jones, A. A., Cantelon, P. L., & Adkins, E. W. (1995). Corporate archives and history: Making the past work. Libraries & Culture. 30(2), 226. • Nelke, M. (1999). The role of the corporate library in the knowledge management process. Information Services and Use. 19(1), 49. • Ogden, S. M. (1990). Standards in the Frito-Lay corporate library. Science & Technology Libraries. 10(3), 49. • Xie, H. (2006). Understanding human-work domain interaction: Implications for the design of a corporate digital library. Journal of the American Society for Information Science and Technology : JASIST.. 57(1), 128.

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