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Digital Documents 101: Creating and Exchanging Documents Tutorial

Learn the basics of creating digital documents for easy exchange with partners. Discover essential tips for real estate and scanning. Find out about DPI, compression, file types, and more to make efficient digital documents.

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Digital Documents 101: Creating and Exchanging Documents Tutorial

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  1. Digital Documents 101OK, maybe 95 NORTH AMERICAN YOUTH EXCHANGE CONFERENCE SACRAMENTO, CALIFORNIA USA

  2. What this session is NOT about: • Being a part of an on-line document creation system such as what you have seen that WESSEX has, or systems created by Taiwan (Jimmie Lee), Denmark, Belgium, etc. • Some of these systems have the ability to create applications on line from scratch

  3. What this session IS about: • A very basic, VERY BASIC, way to create digital documents (like applications) that can be exchanged with partners that hopefully will not drive them crazy!

  4. BASIC PREMISE IN REAL ESTATE • Location • Location • Location

  5. BASIC PREMISE IN SCANNING • Settings • Settings • Settings

  6. KNOW YOUR SCANNERLOVE YOUR SCANNER • Unlike the making of sausage, to scan a document you really have to know how it is made! • Terms – • Dpi • Compression • File type • Compatibility • File Size

  7. DPI • Dots per inch, or resolution for a printed file • More dpi, larger the file • Less dpi, smaller the file – DUH • Best resolution for an application is between 250 – 300 dpi

  8. COMPRESSION • This is how a scanner will treat images. • Higher compression, larger file • Lower compression – you get the point.

  9. FILE TYPE • Repeat after me – PDF! Stands for portable document format • This is the standard in the industry and now can be created by a number of programs • Standard program to “read” pdf is Adobe Reader – a free download • Many scanners have other available formats for scanning – TIFF, JPEG, etc. Do NOT use them – PDF is the only way to go!

  10. SHAMLESS PLUG FIJUTSU Scan Snap S 1500 Scanner

  11. SHAMELESS PLUG!

  12. SHAMLESS PLUGFIJUTSU Scan Snap S 1500 Scanner • VERY compact and light • VERY fast • Simplex (one side) or duplex (two sides at once) scanning • Color or black and white scanning • Settings easy to understand and set • Cost – about $425 but comes with Adobe Acrobat 9 ($120 and up retail value)

  13. SHAMLESS PLUG IIAdobe Acrobat • The Gold Standard in pdf documents • Universally recognized and their Reader is free • As with all Adobe products to use ALL features has a learning curve • However, using basic features to make smaller pdf files – very easy.

  14. TWO COOL FEATURES IN ADOBE

  15. AND A FINAL PLUG • For small units – clubs, districts, etc. to distribute applications – YAHOO GROUPS • Free • Limited access • Easy to use (except for Neanderthals)

  16. GO FORTH AND SCAN!

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