eProcurement Meeting April 22, 2010 Office Equipment

1. eProcurement Meeting April 22, 2010 Office Equipment Gina Kerr, Indiana Department of Administration

2. Agenda • Updated Requisition Requirements & Reminders • Justification Questions • Multiple Fiscal Year encumbrance • Adding Accessories • Invoice Payments • Contact Information • Questions • Friendly Reminders & Meeting Recap

3. How to REDUCE denied Requisitions?

4. Justification Questions • Include completed justification questions on: • New Lease or Purchase • Fax Purchase • Printer(s) • Adding Accessories • Forthcoming Justification question section

5. New Lease? • Multiple Fiscal Year Encumbrance • All (4) Years must be represented on requisition • Itemize each: • Equipment • Maintenance/Minimum Volume • Overages (optional) • Color Impressions (optional) • NOTE: DO NOT put Overages & Minimum Volume on same line item

6. Adding Accessories OR Overage Payments Adding Accessories • Forthcoming Justification question section • Include component identification • Make & Model of Base Machine, • Serial # or Equipment ID • All later added accessories are purchased outright Overage Payments • Must include Serial # or Equipment ID associated with Overages Bill • Name of month & # of months covered on Purchase Order

7. Contact Information • IDOA website for Office Equipment • http://www.in.gov/idoa/2449.htm • Department of Administration Project Manager: • Gina Kerr • gkerr@idoa.in.gov • 317-234-4998

8. Questions

9. Friendly Reminders & Meeting Recap • Include the Serial # or Equipment ID • Include completed justification questions on: • New Lease or Purchase • Fax Purchase • Printer(s) • Itemize the Charges • Equipment • Maintenance/Minimum Volume • Overages (optional) • Color Impressions (optional)