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Faculty Senate Meeting ITCC Report June 16, 2011

Faculty Senate Meeting ITCC Report June 16, 2011.

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Faculty Senate Meeting ITCC Report June 16, 2011

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  1. Faculty Senate MeetingITCC ReportJune 16, 2011

  2. April 13, 2011 the ITCC deliberated on the Wisconsin Freedom of Information Act email records requests. Unfortunately, “email privacy” has become an oxymoron. We will develop a FAQ. Note that we were ahead of the game by developing an Authorized Access Procedure that requests should go through. Please see our minutes. IT is requesting input on e-Learning initiatives. The ITCC responded by expanding the CLC Advisory Group to become the e-Learning Advisory Group. ITCC Report

  3. Motion A1: “Historically, the ITCC was not consulted when policies pertaining to Web presence, Electronic Marketing, Web site creation, URL assignment, and associated reporting relationships were decided upon. The faculty reminds the administration that the ITCC is the right place to initiate and revise policy discussions pertaining to these matters. In view of rapidly changing technologies, policies such as these need to be reexamined.” Motion A2: "The ITCC recognizes that computer security problems are never guaranteed to be avoidable. Therefore we recommend that the university adopt a perspective of learning from problems rather than assigning blame. We also recommend that individuals with responsibilities for the protection of sensitive data seek the involvement of professionals to ensure that safety is provided. Furthermore, guidance to accomplish this should be provided to people with such responsibilities." We respectfully request that the Faculty Senate endorse Motion A2. April Motions

  4. ITCC Report Continued (May meeting) The Computer Security subcommittee reported winners of the computer security video competition and welcomes ideas for this Fall’s Computer Security Awareness Month. UM System is rolling out an update to the Faculty email system. Technically this is an upgrade to MS Exchange Server 2010. Policy-wise, it has the potential to have a more significant impact because archiving policies are being discussed. Some faculty members have expressed alarm over proposed provisions to limit or prevent the ability to store .pst files (local email archives accessible through Outlook). There’s also a strong sense that our campus wants to have time to respond to any proposed changes. The ITCC discussed this with Gary Allen and Beth Chancellor of UM System present. Our concerns have been heard and we expect to continue to have input into any changes.

  5. May Motion, Annual Report Motion M1: The ITCC seeks questions and comments from all stakeholders about email capabilities and policies. Faculty, Staff and Students are encouraged to share any opinions with the ITCC. No other specific action is requested from the Faculty Senate at this time. The ITCC Annual Report has been submitted and should be online soon.

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