EZ Grade Pro

1. EZ Grade Pro Becky Koss French & Spanish Teacher Lake-Lehman Sr. High School

2. EZ Grade Pro • Gradebook • Attendance • Seating Charts • Progress Reports

3. Getting Set Up • Log in to the L-L network. • Enter your username and password. • Select “Advanced” then “Contexts” (the box, not the arrow) • Double click “LN”. • Click “Teachers”, then “OK” (at the top) • Click “OK” (at the bottom)

4. Start EZ Grade Pro • Double click the EZ GP icon on your desktop. OR • Click the “Start” Button (bottom, left-hand side of your screen). • Go to “All Programs”, and slide the pointer down and over EZ GP. • Slide it to the right again, and click on “EZ GP” (not “Demo Gradebook”).

5. If Someone Else’s Gradebook Appears… • Click “File”  “Close” (in the upper left corner) • When the little window pops up, click “Create a New Gradebook”.

6. A Window Called “Save New Gradebook” Will Appear • Underneath that it will say • Save in: • Then there will be a little window. It might say “My Documents” or something else. • To the right of the window, there will be a little triangle. Click it. • From the list that comes up, choose your name.

7. Then Give It a Name • My Gradebook 2004 is fine. You can change it if you like. • Don’t use the name of a class for your GB. • Click “Save”.

8. Now You’ll Be Prompted to Add Classes • Click “Add Classes”. This brings you to the “Records” window. • Give your first class a name. (Don’t use Term 1, 2, 3, 4) • Math • Period 1 • Bluebirds Reading • Click the terms (quarters) you have this class. • Ignore “Class Weight”, unless you need to compute a grade point average for your students. (Custom labels and data are unnecessary.)

9. Next Class • Click “Next Class >>” and repeat until you enter your last class. • Click “Done”.

10. Next… • In the upper left corner, click the down-facing arrow next to “Choose a Class”, and click on the class you wish to use. • One of 2 windows will pop up. It doesn’t matter which you do first. • Class Options: Click “View/Edit Class Options” (We’ll start with that one.) • “Add Classes”

11. Class Options Window • There are 10 tabs (like a recipe box) across the top. • We’ll highlight the most useful and gloss over the rest. • Not having your Class Options set up correctly will cause frustration later.

12. Scale: Set up Your Grading Scale • You can choose from preset choices (which you can modify) or create your own. • #1 on the list will appear automatically, unless you change it. To save time, enter your primary grading scale on line 1.

13. Scale • I’m deleting the “Standard Scale”, and replacing it with “Lake-Lehman”. (You may prefer to modify the OSU scale or to create a new one.) • When I click on “Standard Scale”, the “Grades in Scale” and “Minimum %” for that scale appear.

14. Scale • To change the name, I highlight “Standard Scale”, and type “Lake-Lehman”. • The blue arrows in the middle give me the option to delete or add rows in the “Grades in Scale Column”. (I don’t want + or -, so I delete these rows.) • Then I go to the third column and enter the minimum number grade for that letter.

15. Scale • OSU Scale: • If I need to add a grade, such as “Needs Improvement”: • Click on the words “OSU Scale” • Click on the blue arrow in the place I want the new grade to appear. • Type “Needs Improvement” in the space that appears. • Adjust the minimum values for each. 0 should be the minimum for the last one.

16. Round.: Let’s You Decide How Grades Will Be Rounded • Just decide what you want. • Click the circle next to your option.

17. Category: To Establish Labels for Your Assignments • You can use the preset options or create your own. • You can assign weights to your assignments. (There are 2 other ways to do this. This is the one I understand the best.) • If you do a points system instead of percents, you should leave the “Weight” as N/A. • Make sure your weights equal 100%.

18. Category • This is important because the Progress Reports will list an average for each category.

19. Footnote • Allows you to attach a note to a score on the Score Chart and the Progress Report.

20. Score: Allows You to Add Special “One Click” Scores • You can use presets or create your own. • (You won’t do this now, but I’ll demonstrate it.) Click “Edit” “Tool Options” “Show Tool Palette”, and your “One Click Grades” will appear. • This is useful (and quick) when you are entering the same score over and over.

21. Attendance • Lets you set codes for different types of absences (excused, unexcused, etc.). • At the HS I change the codes to the ones established by the administration. • (There are a ton of them. You may only use a few.)

22. Calendar • Allows you to set the first and last days of the term and any days that school is not in session (or days without kids).

23. Term • This is grayed out because we set this when we set up the classes.

24. Seat • Allows you to change the appearance of the seating chart. • This is easier to do when you are actually looking at the seating chart.

25. Color • You can • Color code entire classes. • Color code certain types of assignments.

26. Done • Click “Done” when you are happy with your class options.

27. Class Options Must Be Set for Each Class!! • You can enter different options for each class by clicking into each class, going to “Edit” “Class Options”, and selecting again.

28. Copying Class Options • OR you can copy them to all classes. • Click “Tool”  “Copy”  “Class Options”. • Click on the class that you used to enter the options in the “Class to Copy FROM” window. • “Classes to Copy TO” window: Click on the classes you want to copy to.

29. Now For the Easier Parts… • Adding students’ names and information • Adding new assignments • Adding students’ grades

30. Adding Students • From the upper left-hand corner, click the arrow next to “Choose a Class”. • Click on the class you want. • Click “ADD STUDENT +”. • This brings the “Records” window up again.

31. Adding Students • Last name and first name must be there. • The rest of the information is optional. • You can add custom information, like • Parents’ names • Addresses • Phone numbers

32. Adding Students • The Grade Scale you entered for line #1 will be listed there (remember: I used Lake-Lehman). • This is where you can change the grading scale for an individual student (like for special ed.). • Click “Next” or “Done”.

33. Adding Assignments • On the top of the chart, click “Add Assignment”. • Enter the information for the assignment. Make sure you add the name, category, and date for the assignment. • There are also options to make assignments extra credit, able to be dropped, etc.

34. Adding Assignment • Click “Next” or “Done”.

35. Voilà!! • Your grades appear right next to the students’ names.