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Essential Office Skills Course

Learn keyboarding, word processing, graphic design, database, spreadsheet, and hypermedia tools. Develop cover letters, resumes, and reports. Understand how to create references and conduct career research. Gain valuable skills for the workplace.

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Essential Office Skills Course

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  1. INFO PRO Grade 10 1020- Keyboarding 1030- Word Processing 1 1040- Graphics 1050- Database 1060- Spreadsheet 1070- Hypermedia Tools

  2. 1020- Keyboarding • Reaching 20 words per minute typing • 3 Timed Tests • We will have 3 class periods to work on this • Minus 4% for every error • 10% for keyboarding skills

  3. 1030: Word Processing 1 • 1030 worksheet- 15% • Cover Letter- 25% • Resume- 25% • References- 10% • Report- 10% • Module Test- 15%

  4. Cover Letters and Resumes • Know Yourself!- create a document of all of your interests, skills, accomplishments, hobbies, that would be of use or of interest to your employer

  5. Worksheet • Skills, attributes and interests • Employer qualifications and research • Contact information

  6. Cover Letter • This essentially tells an employer why they should hire you • Choose an employer in town http://www.youth.gc.ca/eng/topics/jobs/letter1.shtml

  7. Cover letter parts • Your contact info, date, their info, Re: line • Salutation- Who to send it to? • Introductory- state the position, what you are applying for • Main Body- Explain why they should have an interest in you. Match your experience, skills, etc with the appropriate qualifications in your resume and discussing them in detail • Conclusion- describe how you will follow up and how you can be reached. Below include a thank-you for their consideration. Remember to sign your letter • List the documents you have enclosed (references, resume)

  8. Cover Letter • Proofread- check for errors, read it out loud. Does it flow? • Consistency- same fonts, sizes • Have a friend, relative, classmate look over your cover letter

  9. Cover Letter • Proofread- check for errors, read it out loud. Does it flow? • Consistency- same fonts, sizes • Have a friend, relative, classmate look over your cover letter

  10. Resume • Open the MS word template • Look at examples online • Choose the same job as your cover letter • Make sure it relates to your cover letter • Think about your education, interests, hobbies and stuff that you used in your list earlier.

  11. Resume • Include your contact information at the top • The next thing is to write your objective (the position you are seeking) • Ie. “Seeking an entry-level position as a store clerk”

  12. Next Steps • Education- your current grade, state any awards or academic achievements • Work experience- your past jobs and a description of what you did there. If you don’t have any, discuss volunteer work or home chores. Include dates of employment and accomplishments • Optional info- interests, skills, hobbies, awards, activities

  13. Other Stuff • Sentences don’t have to be complete • Proofread! • Make sure it is consistent and tidy • Use professional language • References available upon request • Make it convincing. Make yourself look good • Don’t make up stuff

  14. References • You will need to find 3 real references • Choose people that are appropriate candidates (previous boss, teacher, group leader, old family friend) • No parents or friends • Include their full name and contact information in another document to be attached to your resume and cover letter.

  15. Report You will make a report on a career of your interest • Have identified a career or job based on your interests and skills and there is a clear relation between them. Include the positives and negatives of the job. (5 marks) • Have identified the education, skills and training needed for that job (2 marks) • Describe what opportunities may stem from this career (1 mark) • Describe the working conditions of the career (1 mark) • Correct spelling and grammar (1 mark)

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