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FIS Journal Voucher Processing

FIS Journal Voucher Processing. Instructor Robbin Howard 346-1115. Tracking Documents Grant JV Documentation Getting Help More Practice. Agenda. Overview Practice Entering JV’s BREAK. No. Yes. Yes. No. Journal Voucher Process. JV is Needed. Return to Originator

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FIS Journal Voucher Processing

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  1. FIS Journal Voucher Processing Instructor Robbin Howard 346-1115

  2. Tracking Documents Grant JV Documentation Getting Help More Practice Agenda • Overview • Practice Entering JV’s BREAK

  3. No Yes Yes No Journal Voucher Process JV is Needed Return to Originator for Correction FGAJVCD(Long Form) FGAJVCQ(Short Form) Approved? Electronic Approval Equipment,Grant, or> $100,000? ViewDataOnline Posting

  4. FundType AccountType ActivityCode FundCode OrgnCode AccountCode ProgramCode LocationCode Chart of Accounts Chart of Accounts B – University of Oregon Account Index

  5. Chart of Accounts Chart of Accounts B - UO Aggregate Chart Acct Type Fund Type 71 - Service & Supplies Fund Code Organization Code Account Code Program Code Activity Code Location Code 0ASA Academic Support BGEN CAS Gen’l Operations 222552 CAS Geography 20202 Software 001150 General Fund - ASA Account Index BGGASA CAS Geog ASA

  6. Account Codes Code Purpose ---------- -------------------------------- 0XXXX Income 1XXXX Payroll 2XXXX General Expense 3XXXX Travel Expense 4XXXX Capital Expense 5XXXX Student Aid 6XXXX Merchandise for Resale 70XXX Indirect Costs 79XXX Internal Sales Reimbursements 8XXXX Student Loan Related Expense 9XXXX Transfers For more info on account codes, see the Codes section of the on-line FIS Guide.

  7. Sample JV’s • Access the JV entry form using one of the options below. • Option 1: Select from FIS menus • Accounting menu, • Accounting Transaction Processing, and finally • Journal Voucher Quick Form. • Option 2: Type FGAJVCQ in direct access. • Enter JV #1 and #2 (refer to handouts for specific instructions).

  8. Your Turnto Practice ! Enter sample JV’s #3 through #5.

  9. JV Tracking • Pending JV • FGIJSUM: For unposted JV’s, lists all sequences with totals • FGIJVCD: Lists all unposted JV documents with status • FOATEXT: Shows text for any JV (no changes allowed) • Posted JV • FGIDOCR: Shows all posted JV’s and text. Click on Document Text button to view text.

  10. View Posted Balances • FGIBDST – Budget Status Screen • Specify account index or FOAPA elements to view balances. • Select Transaction Detail to view individual transactions. • Select Query Document to view individual documents. • Select Document Text to view transaction text.

  11. Grant JV Documentation • Grant related documents are reviewed to ensure compliance with grant “rules”: • Pay particular attention to dates, document reference numbers and sequence descriptions. • FGAJVCQ: In the Desc field, for example • Desc: Reverse Dup – J0121394 • FGAJVCD: This form has a Doc Ref field which you may use • Desc: Reverse Duplicate • Doc Ref: J0121394

  12. Your Turnto Practice ! Enter sample JV’s #6 and #7.

  13. Need Help? • More practice • You can log in to the training system at any time. To log in to TRNG use one of the training ID’s from FTRAIN01-18. • For example, click on your BANNER PROD icon and enter: • Username: ftrain09 • Password: banner09 • Database: TRNG • FIS GUIDE http://baowww.uoregon.edu/banner/fis/fis.htm

  14. Your Turnto Practice ! Final sample JV #8.

  15. Questions?

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