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Journal voucher batch

Journal voucher batch. Key in journal voucher data. Unsorted journal vouchers. Sort vouchers in chart of account order. Sorted journal vouchers. General ledger master. Edit input and update master file. Error and exception report. Old general ledger master. New

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Journal voucher batch

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  1. Journal voucher batch Key in journal voucher data Unsorted journal vouchers Sort vouchers in chart of account order Sorted journal vouchers General ledger master Edit input and update master file Error and exception report Old general ledger master New general ledger master Sorted journal vouchers Batch Processing (Transaction file) (Parent) Grandparent “Old” general ledger master from preceding batch process run (not shown on this day’s run) Parent Child Exhibit D-1

  2. Batch Process File Reconstruction Grandparent Old reference data Transaction Data: Update process Event and maintenance data New reference data Parent Transaction Data: Old reference data Event and maintenance data Update process New reference data Child Old reference data Transaction Data: Update process Event and maintenance data New reference data If we lost the “child” master file, we could recreate it by processing the prior transaction file against the “parent” master file. Exhibit D-2

  3. Trans- action log General ledger master Master backup Real-Time File Processing Journal voucher data Transaction data are stored in a transaction log. Input data (could use scanner) Error and exception messages Edit data and update master file Periodic backup of the master reference data N (Journal voucher file numerical order) Exhibit D-3

  4. General ledger master Master backup Transaction log Real-Time Master File Reconstruction Reference data Event and maintenance data since last backup of Master file Update process The master file backup becomes the master file and it is updated for transactions since the backup occurred. Exhibit D-4

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