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Employer Reporting Work Group

Employer Reporting Work Group. October 2008. Group Life Insurance. MainePERS Group Life Insurance Enrollment Determine eligibility Refunding Premiums – CTE’s Retiree Pilot GLI in V3. Agenda.

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Employer Reporting Work Group

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  1. Employer Reporting Work Group October 2008

  2. Group Life Insurance

  3. MainePERS Group Life Insurance Enrollment Determine eligibility Refunding Premiums – CTE’s Retiree Pilot GLI in V3 Agenda

  4. Eligible employees must complete an Application of Coverage within the first 31 days of becoming eligible. If not, Evidence of Insurability application required New code in development Group Life Enrollment

  5. January 1, 2009 Overpaid premiums returned to employer Letter sent to participant Credit issued to employer Premiums Taken in Error

  6. PLD Retiree Pilot 01.01.09

  7. PLD Retiree Pilot 01.01.09 (continued) • Invoices include new retirees and new reductions • Deceased retirees removed • Invoices mailed mid-month for the previous month • Payment in full due end of month • Adjustments made in following month

  8. Group Life Insurance module in design Direct bill process Monthly invoice for the preceding month’s premiums Premiums based on 1/12 or 1/10 of the annual V3 Design

  9. V3 Review

  10. Reporting Requirements What’s In What’s Out Agenda

  11. PSC code simplification Time Unit Codes H, D or C only FTE Annual Contract Amount must be present when using Time Unit Code C. Stipend Reporting YEXNN = 2 mos, 20 days of service Reporting Requirements

  12. The smallest of the elements are the most important: Expected Full-Time for One Week Expected Weeks Per Year Rate of Pay Reporting Requirements (continued)

  13. In – reporting a Stipend Any Time Unit Code will be used with the YEXNN Position Code In – “C” Time Unit Code PLD employers will use Time Unit Code “C” for salaried employees, if they wish. What’s In

  14. Out – “C” for Retirees Returned to Work “H” & “D” Time Unit Codes only with PSC (53) Out – Eliminate GLI data elements from contribution filings/reports: GLI Schedule Code GLI Insurance Code GLI Level (Basis) GLI Premiums What’s Out

  15. Framing Up Roll Out Plan Content & Medium

  16. Compliance in the present New system preview 2010 changes needed 2009 Content

  17. Regional sessions Employer on sites MainePERS ongoing ERWG 2009 Medium • Employer Organizations • Employer updates • www.mainepers.org • www.mainepers.org/erwg.htm

  18. Photo Op

  19. MainePERS Information Security

  20. MainePERS personnel & visitors Firewalls User/Staff security Internal & external auditing Warm site Safeguarding Information in MainePERS

  21. Information classified by statute as confidential may not be sent via e-mail (message or attachment). Medical Group Life Home Contact MainePERS will provide e-mail encryption in the future. E-mail

  22. Service in the Field Laptops equipped to access MainePERS systems Electronic Payroll Filing EPF Log-in Technology Improvements

  23. MainePERS Website www.mainepers.org

  24. Next Meeting Thursday, January 8, 2009 (alternate date: January 15, 2009) 1:30 – 3:30 MainePERS Maine Public Employees Retirement System 46 State House Station Augusta, ME 04333-0046 www.mainepers.org

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