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Employer Reporting and Maintenance (ERM)

Employer Reporting and Maintenance (ERM). ERM Overview. Employer Reporting and Maintenance Wage and Contribution Submission Member Maintenance A joint PERF and TRF project Comply with state law requiring employers to submit data and contributions electronically on a payroll basis

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Employer Reporting and Maintenance (ERM)

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  1. Employer Reporting and Maintenance (ERM)

  2. ERM Overview • Employer Reporting and Maintenance • Wage and Contribution Submission • Member Maintenance • A joint PERF and TRF project • Comply with state law requiring employers to submit data and contributions electronically on a payroll basis • ASA contributions deposited in members’ accounts on payroll basis

  3. Structural File Testing

  4. Structural File Testing • W&C, Enrollment and Maintenance Files • Provide structural testing • Data validations will be performed naturally during Soft Open • Secure website for file uploads • Email erm@inprs.in.gov for instructions • Provide Employer Name and Number in email • Do NOT send files through email

  5. Structural File Testing, cont.

  6. Structural File Testing, cont.

  7. Structural File Testing, cont.

  8. Training

  9. Computer-Based Training (CBTs) • Four self-guided course modules covering the following topics: • ERM Overview • Employer Management • Member Management • Wage and Contribution Management • Register and participate: www.inprsclassroom.org

  10. Quick Reference Guides (QRGs) https://er.inprs.in.gov/webforum/userFiles/showFiles/QRFG.page • ERM Overview • Employer Management • Member Enrollment • Member Modification and Exception Queue • Resolving Wage and Contribution Errors • W&C Submission Reports • W&C Exception Queue Troubleshooting • W&C File Upload and Online Entry • Employer Reporting in ERM

  11. User Manuals • User manuals provide detailed instructions on completing and troubleshooting all functions of the ERM application: • ERM Overview • Employer Management • Member Management • Wage and Contribution Management https://er.inprs.in.gov/webforum/userFiles/showFiles/UMNL.page

  12. Webinars • Webinars provide users scheduled interactive, educational sessions on how to complete various functions in ERM. Attendees remain at their workstations to watch the presentation but have the ability to pose questions to a live moderator. • ERM Member Management • ERM Wage and Contribution https://er.inprs.in.gov/webforum/userFiles/showFiles/WBNR.page

  13. Workshops • Workshops provide employers with hands-on training that will cover Member Management and Wage and Contribution activities within ERM. • Indianapolis • Fort Wayne • Lawrenceburg • Terre Haute • Valparaiso • For the schedule and to register for workshop opportunities in your area: • https://inprsclassroom.org/workshopregistration/

  14. Soft Open

  15. Soft Open • Employers’ “Playground” • Actual employer and historical member data will be available • No actual data committed to database (and downstream processes) • Opportunity to practice all activities in ERM • Side-by-side testing • All data entered will be deleted before Go-Live

  16. W&C File Upload in ERM

  17. W&C File Upload in ERM

  18. W&C File Upload in ERM 1. Select Type

  19. W&C File Upload in ERM 1. Select Type 2. Select Payroll Date

  20. W&C File Upload in ERM 1. Select Type 2. Select Payroll Date 3. Highlight SU(s) from file

  21. W&C File Upload in ERM 1. Select Type 2. Select Payroll Date 3. Highlight SU(s) from file 4. Browse to file

  22. W&C File Upload in ERM 1. Select Type 2. Select Payroll Date 3. Highlight SU(s) from file 4. Browse to file 5. Select “Upload”

  23. W&C File Upload in ERM 1. Select Type 2. Select Payroll Date 3. Highlight SU(s) from file 4. Browse to file 5. Select “Upload” 6. Select “Submit”

  24. Member Enrollment File Upload in ERM

  25. Member Enrollment File Upload

  26. Member Enrollment File Upload 1. Search SU

  27. Member Enrollment File Upload 1. Search SU 2. Browse to file

  28. Member Enrollment File Upload 1. Search SU 2. Browse to file 3. Select “Upload”

  29. Member Enrollment File Upload 1. Search SU 2. Browse to file 3. Select “Upload” 4. Select “Submit”

  30. Member Maintenance File Upload in ERM

  31. Member Maintenance File Upload

  32. Member Maintenance File Upload 1. Search SU

  33. Member Maintenance File Upload 1. Search SU 2. Browse to file

  34. Member Maintenance File Upload 1. Search SU 2. Browse to file 3. Select “Upload”

  35. Member Maintenance File Upload 1. Search SU 2. Browse to file 3. Select “Upload” 4. Select “Submit”

  36. Data Setup and Go-Live Requirements

  37. ERM Data Setup Requirements • Designated Employer User to do initial login • Confirm data certification page • Set up bank account info • Confirm payroll dates • Setup any additional ERM Users

  38. Go-Live Requirements • Run, collect, and store any payroll that occurred between the most recent quarterly submission and Go-Live • Submit each W&C file sequentially by payroll date

  39. Go-Live Delay • Resolution of outstanding bugs • Resolution of historical data issues • Provides Employers with additional time for file creation/testing, training, and business process creation/implementation

  40. Go-Live Delay, cont. • EPPA group will communicate with each employer individually to ensure: • File(s) created, if necessary • File(s) structurally tested, if necessary • Registered for training • Utilization of ERM during extended Soft Open • Internal business processes in place to support ERM

  41. How to Contact Us • Email us at erm@inprs.in.gov • Visit er.inprs.in.gov for more ERM information including: • Sign up for Training • View the File Specifications • Sign up for Newsletters

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