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Graduation Meeting Agenda for Class of 2013-14: Key Dates and Responsibilities

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Join us for the essential meeting regarding our Graduation for the Class of 2013-14 on June 26, 2014. We will cover critical topics, including graduation requirements, the timeline for events, costs, and volunteer duties. Students must be enrolled in required courses and pass their June exams to participate. The banquet will take place at the Saskatoon Inn, with setup starting at 4:00 PM and the main event beginning at 5:00 PM. Together, we'll discuss fundraising efforts and after-grad planning to ensure a memorable celebration.

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Graduation Meeting Agenda for Class of 2013-14: Key Dates and Responsibilities

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  1. Fall Grad Meeting Class of 2013-14

  2. Agenda • Grad date • Requirements to graduate • General process on Thur, June 26th, 2014 • Costs • Duties/Volunteers • Fundraising • Aftergrad

  3. Grad date • Thursday June 26th, June 2014 Final Exam Timetable

  4. Grad Requirements • Student must be taking required courses and number of credits to be eligible to participate in the banquet. • Students must have been successful in June exams to be eligible to participate in the exercises. *They have to have written the department exam.

  5. Rough Timeline • Committee/volunteering Mid Oct • Complete Fundraising Oct - Feb • Grad photos at school Jan 6 and 7 • Declare banquet ticket numbers March • Full payment for grad May 1

  6. General Process on June 26th • Be at the Saskatoon Inn by 4:00pm to setup and get large group photo done. • Banquet begins at 5pm in the Saskatoon Inn • Tables are set for 8, grad and 3 guests per table • We have room for about 50 extra guests • Toasts / program 6:15 • Door for exercises open at 7 • Exercise program around 7:15

  7. Cost of Graduation • Estimates based on last year and/or current practice • Saskatoon Inn rental $1200 • Approx cost per plate(38gradsx$45)$1710 • Extra guests (8) x $45 $360 • Other • Ring, watch $300 • Tech rental $150 • Punch for toasts $500 • Programs, diplomas.. total $1000 • Total for one grad – one meal ($4270/38=$112.50)

  8. Past Fundraising • Bottle drive (need to book town asap) • $900-$1200 x 2 = $2000 • Silent auction ($1000-$1700) $1250 • Saskatoon Inn Coat checks • Poinsettia sales • Could add hot meals at Cougar cave • Other…

  9. Fundraising process • Parents and students will do planning and organizing. • School (Karen Pauls) will do the accounting. • Most events will be total earned/number of students working. This amount will come off the base amount and extra ticket purchases. • Balance owing will be paid out. In rare cases, extra money earned will be refunded to student. • If a family/student wishes to not participate in any fundraising they can pay the full amount upfront.

  10. Options • Fundraise for cost of grad = $112.50x 38=$4275 +Need to pay for 3 guests = $135 • No Fundraising payout $112.5 + $135 = $247.50

  11. Volunteers/ Duties • Fundraising planning • After grad planning

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