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District and Parish Elections 3rd May 2007

This training session is designed for all Presiding Officers in Wychavon to ensure they fulfill their roles effectively and in compliance with updated legislation. We will cover essential topics, including ballot box collection, polling station procedures, absentee voting, and disability access issues. Participants will also learn about the necessary documentation, voting protocols, and the importance of maintaining secrecy during the election process. Ensure to familiarize yourself with all provided materials, and remember, professionalism and customer service are key!

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District and Parish Elections 3rd May 2007

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  1. District and Parish Elections3rd May 2007 Presiding Officers Training

  2. District and Parish Elections3rd May 2007 The Team

  3. District and Parish Elections3rd May 2007 Aims - To ensure that all Presiding Officers in Wychavon carry out their duties consistently and in accordance with the law.

  4. District and Parish Elections3rd May 2007 Health Warning - Legislation has changed and procedures are different!

  5. District and Parish Elections3rd May 2007 Things we will cover - • Ballot Box Collection • Polling Stations • Setting up • Ballot Papers • Notices and Forms • Voting Procedure • Close of Poll • Absent Voting • Disability and Equality Issues • Secrecy • Fees • General matters

  6. District and Parish Elections3rd May 2007 Ballot Box Collection- • Tuesday 1st May • 11am - 2pm or 4pm - 6pm. • It takes up to 1/2 hour to check contents!

  7. District and Parish Elections3rd May 2007 Polling Stations - • Contact your keyholder • Be sure you know where you are going • Arrive in plenty of time • Who may attend?

  8. District and Parish Elections3rd May 2007 Setting up- • Layout • Health and Safety - lifting • New polling screens • Seal box - When? • Open poll - on dot of 7am

  9. District and Parish Elections3rd May 2007 Notices and Forms - • Familiarise with what you have • Ensure adequate signage - walk it • Statutory notices - must go up!

  10. District and Parish Elections3rd May 2007 Ballot Papers - • Must be in strict numerical order - check! • Must have official mark - no stamping! • Must have unique identifying mark - which is …..

  11. District and Parish Elections3rd May 2007 Voting Procedure

  12. District and Parish Elections3rd May 2007 Check Voter - • On Register? Be careful - changes to legislation could have poll card but not be on Register! • Mark Register - D/P • Local Government Electors only • Clerical errors

  13. District and Parish Elections3rd May 2007 Issue Paper(s) - • Allocate Ballot paper • Check identifying mark and official mark • Fold • Hand over

  14. District and Parish Elections3rd May 2007 Corresponding Number List - • No more counterfoils. • List of ballot paper numbers for station • MUST mark elector number against paper(s) issued

  15. District and Parish Elections3rd May 2007 Voter votes - • In Secrecy! • Spoilt ballot papers • Assistance to voters - must complete forms • Ballot paper(s) MUST go into ballot box • Voter should show you official mark

  16. District and Parish Elections3rd May 2007 Absent Voting - • Postal Votes • Can be handed in at station provided in same parish/ward • MUST be logged on form provided • MUST be logged out if handed to PSVO • Possible problems • Didn’t apply for postal vote • Never received postal vote • Tendered paper!!!

  17. District and Parish Elections3rd May 2007 Absent Voting - • Proxy Voters • Voter can vote if arrives before proxy • Emergency proxy votes - medical reasons only

  18. District and Parish Elections3rd May 2007 Disability and Equality Issues - • Polling Station Access • Assistance • If unable to gain access • Assisting with voting - PO Powers • Blind or partially sighted • Learning Disabilities

  19. District and Parish Elections3rd May 2007 Close of Poll - • 10pm • Queues • Ballot Paper Account • Other forms and envelopes • Call us if having problems

  20. District and Parish Elections3rd May 2007 Secrecy - • MUST uphold secrecy of ballot and not discuss who did or did not vote

  21. District and Parish Elections3rd May 2007 Fees- • £175 - for all duties in connection with position • £40 training fee • Mileage for collection of ballot box, travel to polling station and to ballot box drop off point • £5 - telephone allowance • Actual costs - electricity

  22. District and Parish Elections3rd May 2007 General Matters- • Professional at all times • Conduct/dress/customer service • Must not leave station • If not sure - ASK

  23. District and Parish Elections3rd May 2007 And finally...… Read the Guidance!

  24. District and Parish Elections3rd May 2007 QUESTIONS?

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