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Member Billing and council Accounting for Financial Secretaries PowerPoint Presentation
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Member Billing and council Accounting for Financial Secretaries

Member Billing and council Accounting for Financial Secretaries

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Member Billing and council Accounting for Financial Secretaries

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Presentation Transcript

  1. Member Billing and council Accounting for Financial Secretaries

  2. Click on Member Billing Icon

  3. Recent Updates to the Program

  4. Updates continued Help Modules - Especially See Webinar Information

  5. First Screen

  6. Billing information; Set-up and remittance address

  7. Determine regular and honorary assessment amounts Sub classes and amounts Seminarian Add classes here $5.00 Establish the class list and amounts to assess

  8. Asset accounts – Supreme List

  9. Income accounts – Supreme list and added council accounts

  10. Expense Accounts: Supreme and Council

  11. Add Accounts and Sub Accounts

  12. List of events entered and add event area

  13. Councils Payee and Payor List

  14. Add Payee and Payor Information to the List

  15. Member Ledger – Page 1

  16. Member Ledger – Page 2

  17. Billing Information- Member data and set-up

  18. 1 Brought forward from MM Bottom portion of member ledger

  19. Email a member and show history of emails sent.

  20. Establishing record of correspondence

  21. Council Transactions Processed and Pending

  22. Click on one carat-go back one month, click on two carats-go back one year. Hold on box & slide down for previous years Find dates an easy way…

  23. Council Transactions Processed – By Date

  24. Enter receipts on this page

  25. Example of dues amount being $37.00 but receiving $35.00

  26. it Be sure to From member – Split sub-account

  27. From payor or vendor – Single transaction

  28. Notice that Seth owes $80.00; $50.00 arrearage and $30.00 new annual dues amount First notice for members with last name starting with letter V

  29. Received payment from Varn

  30. Receipts entered - now pending Next step is to process receipts

  31. Sort Options Receipt history for one month

  32. Enter vouchers on this page

  33. Entries shown for voucher to T. Yeradi

  34. Note transaction added Saved the last transaction and page cleared for next.

  35. One pending voucher, previously input

  36. View history in various formats One month of voucher history

  37. Billing period Billing effective date Shows billing amounts to be assessed – See class list for input options

  38. Billing cycle and Update options

  39. Special assessments. Example: Culture of Life

  40. Pending assessments. Culture of Life

  41. Screen after processing assessments

  42. Assessments from 12/15/09 thru 12/15/10 in total dollars

  43. Accounting adjustment to reflect sales tax expense

  44. Pending adjustment from previous page

  45. Sort in several formats Adjustment history from 11/30/09 to 11/30/10

  46. Shows transferred member with last name beginning with R

  47. Email list – Top half

  48. Do not forget to click here to send email Email list – Bottom half Feature allows for attachment

  49. Typical email message to all first degree Knights in the council

  50. Record of previously sent email message