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Tidbits on Technology

CNH | KEY CLUB. Tidbits on Technology. Workshop Presented by: Rasmi Elasmar District Technology Editor Mark Ubongen District New Editor. DCON 2013. CNH | KEY CLUB. Web Services. DCON 2013. CNH | KEY CLUB. Gmail. Maximize your Gmail performance!

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Tidbits on Technology

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  1. CNH | KEY CLUB Tidbits on Technology Workshop Presented by: Rasmi Elasmar District Technology Editor Mark Ubongen District New Editor DCON 2013

  2. CNH | KEY CLUB Web Services DCON 2013

  3. CNH | KEY CLUB Gmail • Maximize your Gmail performance! • Gmail is awesome – use it or lose it! (?) DCON 2013

  4. CNH | KEY CLUB Gmail: Labels • Create labels to organize different types of emails • Choose colors to distinguish from each category • To create labels, select a few emails and click “Labels” or “Move to” and a Create new option will appear DCON 2013

  5. CNH | KEY CLUB Gmail: Filters • Used to automatically label and sort each incoming email! • In the main Gmail page, click Gear > Settings > Filters • You can also run a search to directly create a filter • Also: check similar messages and click More > Filter messages like these DCON 2013

  6. CNH | KEY CLUB Gmail: Labs • Labs are experimental features to experiment with • Labs can range from an undo send button to replying with canned messages • Can be enabled under Gmail settings on the “Labs” tab DCON 2013

  7. CNH | KEY CLUB Gmail: Tasks & Starred • Tasks keeps track of what you need to accomplish • Tasks is located under the Gmail logo dropdown menu (along with contacts) • It’s more a sticky note than an agenda • Star emails to select important information that can be easily accessible later • Example: Instructions on how to submit publications • Google Tasks syncs with your smartphone! DCON 2013

  8. CNH | KEY CLUB Gmail: Boomerang • Internet Browser add-on that allows you to extend the use of Gmail! • Automatically email messages atthe time you want • Boomerang can automatically bounce back emails that contain important deadlines DCON 2013

  9. CNH | KEY CLUB Google Services: Calendar • You can share calendars with anyone! • Add reminders for monthly recurring items • Syncs with your smartphone! DCON 2013

  10. CNH | KEY CLUB Google Services: Docs • Google Docs (aka Google Drive) is a powerful tool for online collaboration and sharing. • Useful for quick conversions (upload a .docx or .odt and download as PDF or doc) • Live collaboration – you can work with others on Presentations, Spreadsheets, and text Documents. • Beware compatibility issues between Docs and Office! • Small visual differences may occur. DCON 2013

  11. CNH | KEY CLUB Questions? DCON 2013

  12. CNH | KEY CLUB Notable Programs and Services DCON 2013

  13. CNH | KEY CLUB Antivirus and Security • Microsoft Security Essentials • Free, light, often-updated and powerful antivirus • MalwarebytesAnti-Malware • Use this as backup if something terrible happens and MSE isn’t enough. • Free, with a paid version for Pro features (the free version is more than enough to save you!) DCON 2013

  14. CNH | KEY CLUB Battle of the Browsers • The web browser you use is important to your workflow! • Some browser are more secure or more compatible with the Internet than others. • Long story short – Use Google Chrome. • It’s more secure, faster, and more compatible with Google Services and the web than other browsers • FireFox and Safari are okay, too. • Try to avoid Internet Explorer if possible • If you must use Internet Explorer, update to the latest version! DCON 2013

  15. CNH | KEY CLUB Chrome Extensions • Also available for FireFox! • Google Mail Checker • Gives you a quick way to access your inbox and shows you how many unread messages you have, without even opening Gmail! • Google Tasks • Shows you all of your tasks in a pop-up list • Complete, add, or remove tasks • And many, many more! • More Chrome tips • Pin important tabs • UseChrome Sync DCON 2013

  16. CNH | KEY CLUB Chat, Conferencing, and Facebook • Communication is great – communicate often! • Popular video chat services include oovooand Skype • Google Hangouts – also fantastic • Google Talk – chat right from your Gmail inbox! • Facebook is fun and convenient, but keep things civil and use email for business matters. • Avoid all that drama! • Keep business and personal lives separate! • Remember, you are a representative of all our member and this district! • Whatever you say online is actually highly visible and “permanent” to some extent • Same applies to Twitter and tumblr– watch what you say! DCON 2013

  17. CNH | KEY CLUB File Management and the Cloud • Cloud storage – upload and share files of all types. • Syncs to your smartphone and folders on all of your PCs! • Google Drive • 2GB freeand integrated with Google services • Dropbox • 2GB free, works on nearly every platform. • Lots of free storage can be added easily. • Evernote • Syncs notes with your computer, the web, and your smartphone! • Other notable services: • Sugarsync, Box, SkyDrive, iCloud • …but Dropbox and Google Drive are more usable! DCON 2013

  18. CNH | KEY CLUB Office Alternatives • You SHOULD use Microsoft Office • To ensure compatibility • More feature-rich and widely-accepted as the standard • …but you can also try these free alternatives: • LibreOffice • The best non-Office office suite to download/install • Careful – incompatibilities DO exist, and you should always save .ODT as .doc or .docx • Google Docs • Works on every platform with a web browser! • Live, collaborative editing • Syncs with Google Drive and can be edited/accessed from a smartphone! DCON 2013

  19. CNH | KEY CLUB Graphics Programs • Of course, there is Photoshop. • Ridiculously expensive. • GIMP • Paint.NET • Inkscape • pixlr.com’s online editor • Aviary “Phoenix” online editor DCON 2013

  20. CNH | KEY CLUB Font-related goodness • Finding fonts online • fontsquirrel.com • dafont.com • losttype.com • google.com/webfonts • theleagueofmoveabletype.com DCON 2013

  21. CNH | KEY CLUB More fun goodies • IFTTT • TinEye • Ninite • Imgur • WordPressWeeblyTumblr • F.lux • OCR • PDFs • Prezi • Chrome Sync • YouTube Downloader • WL Movie Maker • VLC • Audacity DCON 2013

  22. CNH | KEY CLUB Parting shots • Your computer is important for your work, so take care of it! • Install software only from sources you trust. • Some software includes toolbars and other junk – read your install prompts when adding new programs! • Try to create backups/restore points often. • If you think you have a virus, run MSE. • If that doesn’t work, run Malwarebytes Anti-Malware • If that doesn’t work… • I’m NOT your personal tech support (but I will help you if you ask nicely ) DCON 2013

  23. CNH | KEY CLUB Questions? Rasmi Elasmar cnhkc.dte1213@gmail.com Mark Ubongen cnhkc.dne@gmail.com DCON 2013

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