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SOAP Workshop Oct 30 th - 6:00 EEP 253

SOAP Workshop Oct 30 th - 6:00 EEP 253. SOAP Applications, Budgeting, Details, and Important Dates. Purpose To distribute funds from the Student Association Senate, Foundation, and other resources to registered student organizations at the South Dakota School of Mines and Technology.

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SOAP Workshop Oct 30 th - 6:00 EEP 253

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  1. SOAP WorkshopOct 30th - 6:00 EEP 253 SOAP Applications, Budgeting, Details, and Important Dates

  2. Purpose To distribute funds from the Student Association Senate, Foundation, and other resources to registered student organizations at the South Dakota School of Mines and Technology. Funding Process 1 → Workshops 2 → Submit a Budget 3 → Presentation 4 → Keep accurate records About Us

  3. SOAP funds CANNOT be used for the following Religious or political organizations Officer or member salaries Organizations with closed or limited memberships Other Restrictions Clothing Purchases – SOAP funds can be used to fund a maximum of 50% of clothing purchases Travel Expenses – All travel expenses are reimbursed at state rate Food – Food may only be purchased for recruitment/recognition events. Fund Restrictions

  4. Fill out a paper application available on the Student Association website. http://sa.sdsmt.edu/Committees/Finance.html Submit a Paper Copy and E-mail one to steven.gates@mines New Student Organizations

  5. Members and Member Activity Current Account Balances Fundraising Current Budget (July 2012-June 2013) Projected Budget (July 2013-June 2014) Total Request Existing Student Organization FY13 SOAP Application

  6. Dress Up! Tell us what your organization does and how it benefits the school. Make a Power Point! Have someone who knows your budget present (Current and Projected) DO NOT include the budget on your power point! INCLUDE fundraising! Presentations

  7. Community Presentation Format You present in front of your peers Presentation Length of Presentation – 5 min. Questions from SOAP Com. – 5 min. Questions from other orgs. – 5 min. Presentations Cont….

  8. $0-$50 – Petty Cash/Cashiers Office $50-$300 – Check Request $300+ – Purchase Order Note: Check Requests and Purchase Orders will be taken care of by the business office for SOAP funding and the Foundation for Foundation Account funds More Info http://business.sdsmt.edu/services/purchasing/ Spending SOAP Funds: General Guidelines

  9. Workshops: If you’re here, this step is DONE! Last Day for Budget Submittal: No later than 4:00 pm Friday, Nov. 30th Last Day for Review: No later than 4:00 pm Friday, Dec. 7th SOAP Presentation Dates: Jan 26th - 27th – see web for details Important Dates to Remember!

  10. QUESTIONS?

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