Advanced Project Management Techniques

1. Advanced Project Management Techniques ADVANCED PROJECT MANAGEMENT TECHNIQUES HOW-TO GUIDE

2. 2 Advanced Project Management Techniques How-to Guide Advanced Project Management Techniques Once an organization undertakes the process of standardizing Project Management, the next step is to benchmark maturity levels in the 9 key project management competencies, and set goals for improving in each area. Use Demand Metric’s downloadable Project Management Maturity Assessment to identify your strengths and weaknesses, and work to optimize your methodology. Project Management Competencies: Scope Management – business requirements are well defined; stakeholders stay engaged; Change Request Forms are used to approve scope changes; adjustments to delivery timelines are made to manage expectations. Quality Management – quality processes are well defined and documented; checkpoints are scheduled for quality assurance (QA); Post-Project Evaluations are used to improve quality manage- ment proactively. Communications Management – Project Charters are used to document project communication plans; collaboration tools are used; communication processes and tools are consistently improved to increase effectiveness. Time Management – scheduling and resource planning is performed; projects are systematically prioritized to ensure resource allocation; formal Project Schedules and Work Breakdown Structures are used consistently. Human Resources Management – formal project teams are assembled; processes exist to define how to plan/schedule projects; HR time/cost is measured; resource forecasting is used to schedule projects. Risk Management– risks are documented in project planning phase; metrics are used to inform risk management decisions; senior management is aware of key risks and stays involved to manage them. Cost Management – cost estimates and plans are tracked against a baseline and integrated into project office system; lessons learned are used to improve documented cost management processes. Integration Management – cross-project integration is performed to drive efficiency; integration processes are measured and managed. Procurement Management – contract management and build vs. buy decisions are made at organizational level; cost-savings are realized. HOW-TO GUIDE 2 Advanced Project Management Techniques How-to Guide Advanced Project Management Techniques Once an organization undertakes the process of standardizing Project Management, the next step is to benchmark maturity levels in the 9 key project management competencies, and set goals for improving in each area. Use Demand Metric’s downloadable Project Management Maturity Assessment to identify your strengths and weaknesses, and work to optimize your methodology. Project Management Competencies: Scope Management – business requirements are well defined; stakeholders stay engaged; Change Request Forms are used to approve scope changes; adjustments to delivery timelines are made to manage expectations. Quality Management – quality processes are well defined and documented; checkpoints are scheduled for quality assurance (QA); Post-Project Evaluations are used to improve quality manage- ment proactively. Communications Management – Project Charters are used to document project communication plans; collaboration tools are used; communication processes and tools are consistently improved to increase effectiveness. Time Management – scheduling and resource planning is performed; projects are systematically prioritized to ensure resource allocation; formal Project Schedules and Work Breakdown Structures are used consistently. Human Resources Management – formal project teams are assembled; processes exist to define how to plan/schedule projects; HR time/cost is measured; resource forecasting is used to schedule projects. Risk Management– risks are documented in project planning phase; metrics are used to inform risk management decisions; senior management is aware of key risks and stays involved to manage them. Cost Management – cost estimates and plans are tracked against a baseline and integrated into project office system; lessons learned are used to improve documented cost management processes. Integration Management – cross-project integration is performed to drive efficiency; integration processes are measured and managed. Procurement Management – contract management and build vs. buy decisions are made at organizational level; cost-savings are realized. HOW-TO GUIDE

3. 3 Advanced Project Management Techniques How-to Guide Advanced Project Management Techniques HOW-TO GUIDE Project Management is the lifeblood of every organization; embrace this process and work to make your department the leader in project management maturity. At the very least, you will learn a skill set that is well received in any organization. Bottom Line 3 Advanced Project Management Techniques How-to Guide Advanced Project Management Techniques HOW-TO GUIDE Project Management is the lifeblood of every organization; embrace this process and work to make your department the leader in project management maturity. At the very least, you will learn a skill set that is well received in any organization. Bottom Line

4. 4 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Assess Your Projects Maturity Train your Staff Measure Progress Action Plan STEP 1 - Assess Your Projects Maturity Help other Departments Standardize Project Management Start this initiative by downloading Demand Metric’s Project Management Maturity Assessment and determine your organizational strengths and weaknesses. Benchmark your maturity in each of the 9 competency areas, and evaluate your overall score. V I E W R E S O U R C E Project Management Maturity Assessment Evaluate Your Project Management Maturity 4 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Assess Your Projects Maturity Train your Staff Measure Progress Action Plan STEP 1 - Assess Your Projects Maturity Help other Departments Standardize Project Management Start this initiative by downloading Demand Metric’s Project Management Maturity Assessment and determine your organizational strengths and weaknesses. Benchmark your maturity in each of the 9 competency areas, and evaluate your overall score. V I E W R E S O U R C E Project Management Maturity Assessment Evaluate Your Project Management Maturity

5. 5 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Assess Your Projects Maturity Standardize Project Management Measure Progress Read Demand Metric’s How to Guide, (Stan- dardizing Project Management), to develop a formal policy, methodology, and toolset that you can provide to your team. Action Plan STEP 2 - Standardize Project Management Help other Departments Train your Staff Standardizing Project Management How to Guide V I E W R E S O U R C E Build the Ultimate Project Management Resources 5 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Assess Your Projects Maturity Standardize Project Management Measure Progress Read Demand Metric’s How to Guide, (Stan- dardizing Project Management), to develop a formal policy, methodology, and toolset that you can provide to your team. Action Plan STEP 2 - Standardize Project Management Help other Departments Train your Staff Standardizing Project Management How to Guide V I E W R E S O U R C E Build the Ultimate Project Management Resources

6. 6 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Train your Staff Measure Progress Now that you understand what it takes to effectively manage multiple projects, train your staff, and work to define repeatable processes for each of the 9 competency areas. Action Plan STEP 3 - Train your Staff Help other Departments Standardize Project Management V I E W R E S O U R C E S TA R T L E A R N I N G PROJECT MANAGEMENT Training Course Project Management Training Course Project Management Playbook & Toolkit Prepare Your Team for Projects and Processes Assess Your Projects Maturity 6 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Train your Staff Measure Progress Now that you understand what it takes to effectively manage multiple projects, train your staff, and work to define repeatable processes for each of the 9 competency areas. Action Plan STEP 3 - Train your Staff Help other Departments Standardize Project Management V I E W R E S O U R C E S TA R T L E A R N I N G PROJECT MANAGEMENT Training Course Project Management Training Course Project Management Playbook & Toolkit Prepare Your Team for Projects and Processes Assess Your Projects Maturity

7. 7 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Measure Progress Help other Departments Next quarter, do another project manage- ment maturity assessment to demonstrate how your department is improving in this organizational competency. Action Plan STEP 4 - Measure Progress Standardize Project Management Train your Staff V I E W R E S O U R C E Project Management Maturity Assessment Evaluate Your Projects to Improve Them Quarterly Assess Your Projects Maturity 7 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Measure Progress Help other Departments Next quarter, do another project manage- ment maturity assessment to demonstrate how your department is improving in this organizational competency. Action Plan STEP 4 - Measure Progress Standardize Project Management Train your Staff V I E W R E S O U R C E Project Management Maturity Assessment Evaluate Your Projects to Improve Them Quarterly Assess Your Projects Maturity

8. 8 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Standardize Project Management Narrow Down Options Help other Departments Once you have perfected your project management procedure, speak with other executives to see if they could use some help with improving their processes. Provide tools & resources to get them started. Action Plan STEP 5 - Help other Departments Train your Staff V I E W R E S O U R C E Project Management Playbook & Toolkit Use the Project Manage- ment Playbook and Toolkit Assess Your Projects Maturity 8 Advanced Project Management Techniques How-to Guide 1 2 3 4 5 Standardize Project Management Narrow Down Options Help other Departments Once you have perfected your project management procedure, speak with other executives to see if they could use some help with improving their processes. Provide tools & resources to get them started. Action Plan STEP 5 - Help other Departments Train your Staff V I E W R E S O U R C E Project Management Playbook & Toolkit Use the Project Manage- ment Playbook and Toolkit Assess Your Projects Maturity

9. Demand Metric is a marketing research and advisory firm serving a membership community of over 100,000 marketing professionals and consultants in 75 countries. Offering consulting playbooks, advisory services, and 500+ premium marketing tools and templates, Demand Metric resources and expertise help the marketing community plan more efficiently and effectively, answer the difficult questions about their work with authority and conviction, and complete marketing projects more quickly and with greater confidence — thus boosting the respect of the marketing team and making it easier to justify resources the team needs to succeed. To learn more about Demand Metric, please visit www.demandmetric.com About Demand Metric Follow us on Twitter Like us on Facebook Join Linkedin Group © Demand Metric Research Corporation. All Rights Reserved. Demand Metric is a marketing research and advisory firm serving a membership community of over 100,000 marketing professionals and consultants in 75 countries. Offering consulting playbooks, advisory services, and 500+ premium marketing tools and templates, Demand Metric resources and expertise help the marketing community plan more efficiently and effectively, answer the difficult questions about their work with authority and conviction, and complete marketing projects more quickly and with greater confidence — thus boosting the respect of the marketing team and making it easier to justify resources the team needs to succeed. To learn more about Demand Metric, please visit www.demandmetric.com About Demand Metric Follow us on Twitter Like us on Facebook Join Linkedin Group © Demand Metric Research Corporation. All Rights Reserved.