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LIMITED ENGLISH PROFICENCY:

LIMITED ENGLISH PROFICENCY:. Christy Moffett, LMSW Travis County, Texas. IN PUBLIC ENGAGMENT. NACCED 36 th Annual Conference. LEP Defined. “Individuals who do not speak English as their primary language and have a limited ability to read, write, speak or understand English.”.

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LIMITED ENGLISH PROFICENCY:

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  1. LIMITED ENGLISH PROFICENCY: Christy Moffett, LMSW Travis County, Texas IN PUBLIC ENGAGMENT NACCED 36th Annual Conference

  2. LEP Defined “Individuals who do not speak English as their primary language and have a limited ability to read, write, speak or understand English.” Federal Register, Vol. 72, No 23, Monday, January 22, 2007 2• 22

  3. HUD & Limited English Proficiency An overview of HUD’s guidance regarding L.E.P.

  4. Federal Register:National Origin Discrimination Affecting LEP • Response to Executive Order 13166 requiring Federal Agencies to examine its services and respond to LEP needs. • Policy Guidance – Not Regulation • Title VI and its implementing regulations require Recipients ensure meaningful access to LEP populations. • LEP Plan is not required, but recommended. Final Notice was released on January 22, 2007 with an effective date of February 21, 2007. 4• 22

  5. Determining LEP Response Source: Federal Register, Vol. 72, No 23, Monday, January 22, 2007 5• 22

  6. 24 CFR Part 91:References to LEP • Under 24 CFR 91.105 (a) (2)(ii), Entitlements are obligated to provide language services for the citizen participation process. • For CDBG Recipients, “…[a] jurisdiction also is expected to take whatever actions are appropriate to encourage the participation of all its citizens, including minorities and non-English speaking persons as well as persons with disabilities.” Entitlements have LEP related issues addressed within their Citizen Participation Plans. 6• 22

  7. Travis County Demographics An overview of population, race/ethnicity & language

  8. Overview of Travis County Travis County has experienced rapid population growth since 1990. The population has grown by almost 78% from 576,407 people in 1990 to 1,024,266 people in 2010. 8• 22

  9. Population by Race/Ethnicity Hispanics have increased as a proportion of Travis County’s population from 28% in 2000 to 33% in 2009while the proportion of Non-Hispanic Whites has decreased. 9• 22

  10. Hispanic Residents by Block Group Map The Hispanic population resides throughout the county with the highest numbers found in the south and eastern areas. 10• 22

  11. Population Projection Looking to 2040, projections by the Texas State Data Center and the Office of the State Demographer indicate the strongest growth, by race, is for the share of the Hispanic population in Travis County. 11• 22

  12. Language Spoken At Home& English Language Level About 49% of Travis County residents, who speak a language other than English at home, speak English “less than very well.” 12• 22

  13. Travis County CDBG LEP Guiding Principles &Actions A summary of guiding principles and actions taken to comply with LEP

  14. Citizen Participation Plan Census data will be analyzed to identify areas where non-English speakers reside. If more than 25% of the population within the precinct speaks a language other than English, interpreters speaking those languages may be present at public hearings. The CPP outlines how Travis County will ensure accessibility of all meeting notices, public hearings, and posted documents for public review to all segments of the population, including people with unique needs, language barriers, or limited ability. This statement was the starting point for our informal LEP Plan. As the demand and standardization of materials occurred, LEP documents expanded and became easier to implement on a regular basis. 14• 22

  15. Travis County:LEP Guiding Principles • Review ACS Data on an Annual Basis • If 25% or more of the population speaks a language, then translation of public notices and summaries are required. • Have services available to provide translations and interpretations for any language should the need arise. • Review newspaper circulation to ensure capture of the LEP population. LEP Plan is not required, but is one way Entitlements can demonstrate reasonable steps have been taken. 15• 22

  16. Travis County:LEP Guiding Principles • Review website views to determine the amount of traffic for LEP notices. • Determine if translation of additional content is needed. • All programs that provide services to clients need to have documents translated: • Applications, notices, primary surveys, marketing material, etc. • Sub-recipients need to demonstrate how they will handle LEP clients to ensure access. These guiding principles are the foundation for the County’s more formal LEP Plan to be developed this upcoming program year. 16• 22

  17. Travis County Citizen Participation Process Outreach Engagement 8 Public Hearings 4 traditional public hearing testimony formats 4 facilitated group discussions Participation Forms Project Proposals Provider Surveys Primary Surveys Technical Assistance Visits Since 2006, over 350 people have engaged with the CDBG program. • Mail notices to all neighborhood associations • Email and Postal Lists • Social Service List Serves • Website, Facebook & Twitter • Newspapers – both English & Spanish Language • Running ads on the TC -TV Channel • Flyers at the 7 Travis County Community Centers 17• 22

  18. Citizen participation:Documents Translated English Spanish • Advertisements for Action Plan, Consolidated Plan & CAPER • Summary of Action Plan, Consolidated Plan & CAPER • PowerPoints for Public Hearings • Participation Forms • Project Proposals • Entire Action Plan, Consolidated Plan & CAPER • Website Content • Facebook & Twitter • Advertisements for Action Plan, Consolidated Plan & CAPER • Summary of Action Plan, Consolidated Plan & CAPER • PowerPoints for Public Hearings • Participation Forms • Project Proposals • Website Content Standardize written materials to reduce translation costs. 18• 22

  19. Citizen Participation:Interpretation Services • Public Hearings require 5 days notice to ensure translator is available. • In the two precincts where the Hispanic population is larger, a Spanish speaking staff person attends. • Use staff to assist with interpretation most of the time. However, alternates are available: • Same consultant who translates written materials can also provide interpretation services, or • Use Language Line if other language is needed. Imagine being in a meeting where you have no idea what is being said, but you want to have a voice in the process. 19• 22

  20. LEP Considerations • Make changes incrementally • Create a Translation/Interpretation Budget • Standardize materials to reduce translation costs • Create a glossary of terms • Try to find a native speaker of the language to review translations • Review circulation rates for newspapers & website views to help inform translation needs Work towards making multi-lingual products effortless 20• 22

  21. Resources • www.lep.gov • Translated HUD materials & Webinars on LEP • HUD.GOV LEP Implementation Plan • Memo Re: Fair Housing and LEP - 04/13/09 • Checklist of Developing a Limited English Proficiency Plan, NASWA • City of Huntsville, AL LEP Plan - FY 2009 21• 22

  22. Contact Information • Christy Moffett CDBG Manager Travis County, TX christy.moffett@co.travis.tx.us www.traviscountytx.gov 512.854.3460 Follow us: 22• 22

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