Work Smarter not Harder How to turn off your email alerts

1. Outlook 2003 Work Smarter not HarderHow to turn off your email alerts Outlook 2007 Lotus Blackberry The best ROI you will ever see - www.emailmanagement.com.au

2. Outlook 2007 Turn Desktop Alerts on or off • Desktop Alerts are turned on by default. There might be times when you want to turn Desktop Alerts off and then on again. For example, if you are making a presentation to a public audience, you might not want Desktop Alerts to appear on your screen, revealing information that you prefer to keep private. Although Microsoft Office Outlook will not display Desktop Alerts when you are running a Microsoft Office PowerPoint presentation, the display of alerts will resume if you switch to another program or a Web site during your presentation. • Turn off alerts • On the Tools menu, click Options. • On the Preferences tab, click E-mail Options, and then click Advanced E-mail Options. • Under When new items arrive in my Inbox, clear the Display a New Mail Desktop Alert (default Inbox only) check box.  Note    To suppress other notifications such as playing sounds, changing the mouse pointer, or displaying an envelope icon in the notification area, clear the Play a sound, Briefly change the mouse cursor, or Show an envelope icon in the notification area check box, respectively. Turn off alerts from a Desktop Alert • When a Desktop Alert appears, click the down arrow on the alert. • On the Desktop Alert menu, click Disable New Mail Desktop Alert. • Click to open the Desktop Alert menu. • Click to turn off Desktop Alerts. • Notice also that you can do other things from the Desktop Alerts menu, such as open, flag, or delete the new message, mark the message as read, or open the Desktop Alert Settings dialog box, where you can specify how long the Desktop Alert should remain visible on the screen and how transparent it should be. See the next section for details. The best ROI you will ever see - www.emailmanagement.com.au

3. Outlook 2003 Turn Desktop Alerts on or off Desktop Alerts are turned on by default. • On the Tools menu, click Options. • On the Preferences tab, click E-mail Options, and then click Advanced E-mail Options. • Under When new items arrive in my Inbox, clear the Display a New Mail Desktop Alert (default Inbox only) check box.  Note    To suppress other notifications such as playing sounds, changing the mouse pointer, or displaying an envelope icon in the notification area, clear the Play a sound, Briefly change the mouse cursor, or Show an envelope icon in the notification area check box, respectively. The best ROI you will ever see - www.emailmanagement.com.au

4. Lotus Turn Desktop Alerts on or off You can set Notes to announce new messages at an interval you choose, regardless of whether Notes is running.  You can set either a sound or a visible notification and specify a particular sound. • From the menu, choose File - preferences - User Preferences. • Do any of the following:..... Deselect “Show a popup” option to STOP the dialog box..... Deselect “Play a sound” option to STOP the sound option The best ROI you will ever see - www.emailmanagement.com.au

5. Blackberry Turn BB Alerts off or set LED only to flash To silence your device: In the profile list, perform one of the following actions: • To receive LED notification only, click Quiet. • To receive vibrate notification only, click Vibrate. • To turn off all notification, including notification profile exceptions and LED notification, click Off. The best ROI you will ever see - www.emailmanagement.com.au