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Case Study

Susanne Prindall EDACE 786- Facilitation for Results Instructor: Jeff Zacharakis K-State University Spring 2010. Case Study. General I nformation. Manhattan-Ogden USD 383 A pproximately 6000 students More than1000 employees Nine elementary and three secondary schools

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Case Study

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  1. Susanne PrindallEDACE 786- Facilitation for ResultsInstructor: Jeff ZacharakisK-State University Spring 2010 Case Study

  2. General Information • Manhattan-Ogden USD 383 • Approximately 6000 students • More than1000 employees • Nine elementary and three secondary schools  “Educate each student to be a contributing citizen in a changing, diverse society” • Board of Education USD 383 • Member of Kansas Association of School Boards • Seven members • Discuss and establish school policies, maintenance of facilities, budgeting matter and more

  3. General Information • Board of Education Meetings • Open to public • Every first and third Wednesday of each month at Robinson Education Center in Manhattan, KS • Advertising and intense preparation necessary • Local TV channel airs meeting “live” • Agenda packets and information material on www.usd383.org(available Friday before meeting) • Minutes and agenda packets from older meeting available through Clerk of Board

  4. Meeting January 20, 2010 • Pledge of Allegiance • Roll Call • Adoption of Agenda • Recognition of Visitors • Consent Agenda • Reports • Spoken • Written • Old Business • New Business • Next Meeting Possible Items • Future Agenda Items • Future Agenda Items Delegated to Committee • Announcements • Executive Session

  5. Core Issues- Working Session • Renovation Manhattan High School- West Campus • “Facilities Master Plan” August 2008 • ~ 42.2 Million Dollars for West Campus and Bishop Stadium • Board approval June 11th 2008 • Gould Evans started working on project in June 2009 • 14 additional classrooms, multiple maintenance repairs and improvements

  6. Core Issues- Working Session • Estimated timeline: • Design: September 2009-October 2010 • Presentation to the Public: January 26th 2010 • Board Approval of Plan: February 3rd 2010 • Permit Review: September-November 2010 • Bid Project: October-November 2010 • Award Contracts: November-December 2010 • Construction: February 2011-June 2013 Construction Manhattan High School-West finished: August 2013

  7. Core Issues- Action Meeting • Snow make-up days • Ongoing issue in the district • Already four days missing this year • Usage of two inclement weather day as planned in the school calendar or • Adding 12 minutes to each school day • Budget cuts • Same problem in almost all school districts around the country • Ongoing and growing issue over the past years

  8. Core Issues- Action Meeting • Tremendous cuts in spending for new school year • Consideration of reducing staff, rolling back benefits and limiting extracurricular activities • “Parents in Manhattan worry their kids aren’t going to get a complete education. 49 News Manhattan Bureau Reporter Lindsey Elliott took a look at USD 383’s budget proposal and spoke with parents who say cuts are happening in the wrong places”

  9. Budget Expenses USD 383

  10. District Total Expenditures

  11. Ground Rules • Citizen comment form available during meeting and to download on website in advance • Facilitator goesover rules multiple times throughout the meeting • Ground rules provided in “Board of Education Meeting Guide” • Speakers come up front • One speaker at a time • Introduction • Use microphone • Three minutes limit

  12. Room Arrangement Presenter/Speaker Board Members Facilitator/President Superintendent Clerk of the Board Entrance and information Table _ _ _ _ _ _ _ _ _ _ Screens_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _

  13. Room Arrangement and Setting • Easy for everyone to see the presenter and Board member • Presenter facing Board members • Name signs on table in front of each Board member • Usage of microphone for everybody • Two screens on the side wall of the room • Usage of laser pointer for presentation

  14. Room Arrangement and Setting • Fans of projectors running constantly • Door in the back made it easy to come and go without interruption of the meeting • Information table with agenda and citizen comment form in the back of the room • Candy, cookies and coffee available

  15. Facilitator and Recorder • Facilitator, Nancy Knopp - President of Board • Introduction of presenters • Time-keeper • Makes audience aware of ground rules • Remains neutral • Clarifies questions and repeats outcomes • Recorder, Helen Petrik- Clerk of Board • Takes notes with laptop • No questions but kept eye contact with presenters, audience and presenters

  16. Description Work Session • High School Renovation Plan • Gould Evans Architects explain schematic construction plans • Floor plans • Explanation of why architects designed the rooms a certain way • No action taken during this session – just informational • No questions from audience • January 26th public meeting about this work session • February 3rd Board decision on schematic plans

  17. Description Action Meeting • “Pledge of Allegiance” • Recognition of teachers • National board certification • Teachers thank the Board and audience • Recognition of Visitors and Citizen Comments • Facilitator states ground rules • No comments • “Consent Agenda” approved • Spoken Reports

  18. Description Action Meeting • Budget cuts • 1.5-3.4 Million Dollars cut for next school year • Budget Advisory Board meets once a week • End of March budget plan presented to Board of Education • Report about Manhattan High School Career and Technical Education • Terry McCarty and Dawn Lindsley • “Career Clusters” • Funding

  19. Description Action Meeting • Snow Make-up days • Adding minutes to each day or use inclement weather days as noted on the school calendar • Discussion and different opinions on this • Family/free time vs. not enough time to make up missing days • Public comments • Motion carries 5:2 for adding 12 additional minutes to school day

  20. Stakeholders • Teachers • Students • Parents • School officials • Citizens of district

  21. Outcomes and future plans • Great and interesting learning experience • BOE meeting very organized and very well structured • All items got either approved or denied, or resulted in a follow-up strategy • “The Facilitator’s Fieldbook” great resource

  22. References • http://www.usd383.org/dyn-file/5cd8d98dce8d4c5fb5694686bd948e9f/Budget%20Planning%20Powerpoint%203-10-2010.pdf • www.usd383.org • http://www.usd383.org/view/BondArticle.aspx?articleId=13d6feb4646042faaf53ee51f787b180 • http://www.ktka.com/news/2010/feb/11/usd-383-considering-cuts-worries-parents/ • http://www.usd383.org/viewarticle.aspx?articleId=92784d52e1ac4614920267a55ecba307 • Justice, T., & Jamieson, D. W. (2006). “The Facilitator’s Fieldbook” (2nd ed.). New York, HRD Press, Inc. • several meeting notes/minutes from previous district meeting (USD 383 Website)

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