1 / 19

A Team Approach to Documentation Review

A Team Approach to Documentation Review. Accessibility Resources & Service, UNC Chapel Hill . Disability Services & The Academic Success Program for Students w/ LD & AD/HD (ASP) Team created in 2007 – DS & ASP merged under one roof & part of the documentation process shifted Team consists of:

dexter
Télécharger la présentation

A Team Approach to Documentation Review

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. A Team Approach to Documentation Review Accessibility Resources & Service, UNC Chapel Hill Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  2. Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  3. Disability Services & The Academic Success Program for Students w/ LD & AD/HD (ASP) Team created in 2007 – DS & ASP merged under one roof & part of the documentation process shifted Team consists of: -AD/HD LD Specialist -Clinical Psychologist from Campus Health Services -Disability Service providers -Later a Learning Specialist focused on test-taking History Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  4. Multiple perspectives • Varying expertise • Great sounding board for the office Benefits of Team Review Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  5. LEARNING! How do we best help this student? What resources do they need to know about? Determining accommodations was not the primary focus; although, they were discussed at times for more complicated cases. Focus of Team Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  6. Student submits documentation, based on our current guidelines, and Current Impact Statement (student reflection on difficulties and need) • Communication occurs throughout the process from our office • Student documentation is reviewed by the Team & discussed at a standing weekly meeting – Tuesdays, 9-11am • Documentation was posted using a secure, internal portal • Student meets with DS provider to discuss resources, accommodations, and how to put accommodations into place Process to Request Accomms Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  7. Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  8. -Extensive documentation is burdensome -“Professional judgment is an essential component of this process.” -“If the student is unable to clearly describe how the disability is connected to a barrier and how the accommodation would provide access, the institution may need to request third party documentation focused on illustrating that connection.” Types of documentation broken down to:Primary – Student report Secondary – Observations by the DS provider Tertiary – Documentation from a doctor, professor, tutors, etc. GREATEST EMPHASIS PLACED ON PRIMARY & SECONDARY! AHEAD Guidance on Documentation Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  9. Shared with the Team and discussed on 7/3/12 & 7/27/12 At the meeting on 7/27/12 shared the PPT from National AHEAD…more guidance on the guidance Discussion at Team Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  10. July 3 Brainstorm Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  11. How will we be able to determine reasonable accommodations without detailed, up-to-date documentation? How will we know strengths and weaknesses? How do we know if the functional limitation is related to a skill deficit or disability/medical condition? If someone does not have a diagnosis and we approve them for accommodations, how will we justify this to faculty? Do we need to change our faculty letter?i.e. “disability or medical condition” Team Concerns/Questions Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  12. What documentation is acceptable to us? What does this guidance mean? How do we interpret this document? Wait, there’s more… Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  13. July 27 Brainstorm Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  14. Group 1: Diagnosis prior & intervention Group 2: No diagnosis & history of informal accommodations Group 3: No history & no diagnosis Team only reviews Group 2 & Group 3 New Structure Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  15. Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  16. Step 1: Student submits eitherCurrent Impact Statement &/or Documentation (including tertiary documentation) Step 2: Group 1 students meet with staff to determine accommodations. Group 2 & 3 meet with staff to collect more informationand may receive provisional accommodations while working with someone in the Learning Center if this is determined to be reasonable. Screening materials are used to gather more data. New Process Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  17. Step 3: Group 2 & 3 are reviewed by teamand information presented by staff member who saw the student for Step 2Step 4: Approved students meet with staff to put accommodations in place. Students not approved will be given information about resources & next steps New Process Cont. Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  18. Informally make changes during the Fall 2012 academic year with the goal of implementing January 2013 • Write new documentation guidelines & clearly articulate the process • Inform campus stakeholders • Update our website and materials • Assess the process once implemented Timeline Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

  19. Questions? Tiffany Bailey, Accessibility Resources & Service, NC AHEAD 10/4-10/5

More Related