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Reshaping the Workforce: Key Strategies for Complement Management and Voluntary Retirement

Join us at the Labor Relations Conference on July 30-31, 2003, to explore crucial strategies for managing workforce complement effectively. Discover the significance of implementing a robust complement management process in driving financial performance. Learn about the Voluntary Early Retirement Authority (VERA) and its potential to encourage workforce realignment. Engage with tools and techniques essential for addressing complement challenges this fiscal year and beyond. Gain insights into data-driven decision-making, staffing, scheduling issues, and legal obligations to enhance your organization's workforce strategy.

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Reshaping the Workforce: Key Strategies for Complement Management and Voluntary Retirement

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  1. RESHAPING THE WORKFORCEJohn R. MularskiJuly 30 – 31, 2003

  2. Labor Relations Conference • Managing complement is a key driver for our financial performance • Future changes require that we put in place a sound complement management process now

  3. Labor Relations Conference Why VER? - Why Now? • Tool to Reshape • Complement Challenges FY 2003 and Beyond • Option that encourages voluntary movement

  4. Labor Relations Conference Assessing Approximate Potential : • Who meets the age and service requirements for VER? • 58,000 APWU employees • 8,400 NPMHU • 7,600 supervisors

  5. Labor Relations Conference • Purpose of Meeting • Greater use and understanding of tools that are available • Making data driven decisions • Better Planning • Exploiting Attrition

  6. Context and History • Historical ability to manage growth • Less success in static or downturn environment • Complement growth, freeze, more growth cycle • Sustained period of complement management

  7. Total Career On Rolls Prior AP variance: -2,392 EPLY variance: -18,007

  8. Repositioning Tools & Techniques • We’ve Come A Long Way…….. • FY 02 Complement Reduction 22,954 • FY 03, YTD (AP 11) Complement Reduction 18,007 OVER 40,000! Over 40,000!

  9. Repositioning Tools & Techniques • No “magic pill” • No “secret formula” Instead……… • Combination of ALL the tools and ALL the techniques!

  10. Repositioning Tools & Techniques • How Was It Achieved? • Complement Coordinators • Complement Review Committees • Managed Conversions • Managed Hiring • WebCoins • Reassignment Plans • Learned From Others

  11. Repositioning Tools & Techniques Additional Reshaping Tool (VERA) Voluntary Early Retirement Authority • Provides for voluntary employee movement • Provides complement optimization flexibility • Complement challenges remain in FY 03 and beyond

  12. Repositioning Tools & Techniques • Operations Challenge • Identify the positions that are excess • Identify the placement opportunities • Assess the FT/PTF ratios – complement mix Identify Excess Complement

  13. Repositioning Tools & Techniques • HR Challenge • Verify eligibility for an early retirement • Significant workload which requires dedication of resources • Errors are costly Identify the Eligible

  14. Repositioning Tools & Techniques • Staffing & Scheduling Issues • Repositioning and Reshaping within Labor Contract provisions • Managing the conversion process • Managing the hiring process • Reassignments

  15. Repositioning Tools & Techniques • Legal Issues • Legal obligations under voluntary early retirement authority • Avoiding challenges resulting from failure to follow VERA procedures

  16. Repositioning Tools & Techniques • Complement Management Tools • VERA Tracking • VERA Modeling • AIR (Automated Impact Report)

  17. Repositioning Tools & Techniques Recap • VERA SOP/Timeline/Rules • VERA Modeling • Staffing & Scheduling Issues • Repositioning Legal Issues

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