LGU Document Management Solution

1. LGU Document Management Solution

2. What is it? • A Web-based Centralized Document Management Solution to keep track of digital documents • Instantly search documents via “tags” • Document tracking of most popular documents and most popular tags • Manage users and their folder access for document retrieval

3. Document Listing and Searching • Search by keywords aka “tags” • Popular indicator whether the document has been downloaded more than “x” amount of times. This threshold can be set within the application • Type indicator displays what type of document it is

4. Uploading Documents • Uploads documents to a centralized repository • Allows to add “smart tags” to documents for quick searching • Uploads to a specific folder based on user access control • Can handle common document types like: word , excel, powerpoint, pdf, and images.

5. Managing Your Users • Create , Edit, Delete Users • Assign users as Administrators • Assign permissions to folders for each user

6. Why do you need it? • Your organization has too many documents that is hard to manually manage. • It takes you a long time to search for a particular document. • Your organization has many documents assigned to many different people. Its hard to keep track on who has what document. • You want to be able to control and track who sees what document.

7. Summary • LGU Document Management Solution is a centralized web-based solution that helps with the management and tracking of all digital documents. • Upload documents to a centralized repository and add “smarttags” to each document for quick retrieval. • Instantsearching for documents. • Assign accessrestrictions to each user based on folders restriction. • Peace of mind knowing that important documents will always be found in a centralized location.