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Presentations and Reports

Presentations and Reports. Goal: to Communicate. Both presentations and reports should have a purpose to inform to convince The content should support that purpose. Format for communicating. Introduction: Tell the audience what you are going to say Purpose of talk Organization

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Presentations and Reports

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  1. Presentations and Reports

  2. Goal: to Communicate • Both presentations and reports should have a purpose • to inform • to convince • The content should support that purpose

  3. Format for communicating • Introduction: Tell the audience what you are going to say • Purpose of talk • Organization • Content: Tell the audience what you want them to know • Conclusions: Tell the audience what you said

  4. Before you start writing • Allow yourself time to think about what you want to say • write down any thoughts you have about things you want to say • Do any necessary research in advance • you may need time to follow up on details • Make an outline • Think about who your audience is

  5. Presentation Tips • Visual aids should supplement the presentation. • The medium is not the message • Start with ideas • Use visual aids to reinforce them • Limit text in slides • Use slides for pictures and graphs which can't be easily put into words

  6. Design Issues • Using PowerPoint does not automatically make your presentation good • Each slide should make a point • Make your slides easy to read

  7. Use reasonably big fonts • 32 point • 28 point • 24 point • 20 point • 16 point • It needs to be readable by everyone in the audience

  8. Limit amount of text on slide • Don’t make your bullets too long; the audience won't have time to read the whole thing • Consider handouts for large amounts of text • Short bullets can be read quickly • Everything doesn't have to be on the slide • You can elaborate as you speak • Don't put too many on one slide

  9. Use Color Carefully • Contrast • too high is jarring • too low makes it hard to read • Complementary colors

  10. Special effects get old fast • This • animation • does not • really • add anything useful • to the presentation

  11. Some references • PowerPoint Presentations: The Good, the Bad and the Ugly • http://www.shkaminski.com/Classes/Handouts/powerpoint.htm • Is PowerPoint Evil? • Wired Magazine, September 2003, page 112, 118 • Computer July 2004, page 100

  12. Reports • You need to write your report in a format suitable for a journal or conference publication • Format for submission to ACM journals • http://www.acm.org/publications/panel/submission • Templates available for LaTex and Microsoft Word

  13. laTex • A page formatting language commonly used for scientific papers • Based on Tex which was created by computer scientist Donald Knuth • kile provides a user interface for creating and viewing laTex documents

  14. Rubrics • Rubric used to evaluate reports and presentations are in handouts directory • http://cs.boisestate.edu/~tcole/cs498/spr09/handouts/ • We use these rubrics to assess how well students are learning communication skills • This course is being assessed this semester

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