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Indianapolis National Meeting

Indianapolis National Meeting.

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Indianapolis National Meeting

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  1. Indianapolis National Meeting The Indiana Local Section is very excited to help host the 2013 Fall ACS National Meeting. A Presidential Event has been planned for Sunday, September 8th that will be held at the Indianapolis Motor Speedway in support of the “Chemistry of Motion” theme. Rides with Pace Cars will be offered as well as photo ops with race car drivers. The event will include demos, science activities for kids, prizes, booths and much more. American Chemical Society

  2. Sunday Morning Session I American Chemical Society

  3. American Chemical Society Planning Successful Activities Part III: Event Assessment

  4. Planning Successful Activities: Agenda • Setting the Targets • Planning the Activity • Measuring and Consolidating the Gains American Chemical Society

  5. Planning Successful Activities: Agenda • Setting the Targets • Establishing the goal • Selecting the type of activity • Describe the audience • Planning the Activity • Measuring and Consolidating the Gains American Chemical Society

  6. Planning Successful Activities: Agenda • Setting the Targets • Planning the Activity • Measuring and Consolidating the Gains Scenario: Using a time-machine, go back in time to when the targets for the Science Café we experience last night was being set. Phase 1: Individually, take a few min to generate a list of important goals for this activity at the Leadership Institute. Phase 2: As a group, agree on three goals. American Chemical Society

  7. Planning Successful Activities: Agenda • Setting the Targets • Planning the Activity • Measuring and Consolidating the Gains • Measuring success • Consolidating the gains American Chemical Society

  8. Measuring Success: The Four Levels of Evaluation (this is in your participant guide, pg 34) • Level 1, Reaction: How well did the learners like the learning process? • Level 2, Learning: What did they learn? Can they translate learning to performance in learning setting? • Level 3, Behavior: Are they applying the new learning on the job? • Level 4, Results: What are the tangible results of the learning process in terms of reduced cost, improved quality, increased production, efficiency, etc.? Adapted from Donald Kirkpatrick (1975) American Chemical Society

  9. Strategies for Evaluation (this is in your participant guide, pg 35) • Post-event survey (Levels 1 and 3) • Building activities into the event to demonstrate Level 2 mastery • Benchmarking key variable before the event • Return on investment analysis (can be as expensive as the investment itself, however) Remember to use FORMS (Evaluation tab) to record the results of your evaluation. American Chemical Society

  10. Strategies for Evaluation: crafting questions for a survey One way to think about crafting questions is to consider: Open vs. Closed Questions American Chemical Society

  11. Strategies for Evaluation: crafting questions for a survey One way to think about crafting questions is to consider: Open vs. Closed Questions More information: Trowbridge, L. W., Bybee, R. W. and. Powell, J. C. (2000). Chapter 4, “Questioning and Discussion” in Teaching Secondary School Science, Upper Saddle River, NJ: Merrill / Prentice Hall John Richardson Jr., UCLA, Professor of Information Studies, visit: http://polaris.gseis.ucla.edu/jrichardson/dis220/openclosed.htm, accessed Jan 26, 2013 American Chemical Society

  12. Some example Science Café survey questions American Chemical Society

  13. Consider Last Night’s Science Café on Food. Did you find it worthwhile? • Well worth my time • Worth my time • Barely worth my time. • Not worth my time. • I feel asleep 1 American Chemical Society

  14. Consider Last Night’s Science Café on Food. Did you find it worthwhile? Please explain with a specific example. American Chemical Society

  15. Would you be interested in arranging a similar science café for your local section? • Definitely • Maybe • Probably not • Definitely not • I feel asleep 1 American Chemical Society

  16. Planning Successful Activities: Agenda • Setting the Targets • Planning the Activity • Measuring and Consolidating the Gains Scenario (continued): Phase 3: Individually, take a few min to generate a some survey questions. Phase 4: As a group, construct a short survey that could have been use at the science café´. American Chemical Society

  17. Reporting Events • Within the FORMS system, Events are comprised of all activities carried out by your section. • Events should be inclusive and should represent the depth and scope of the activities that your section plans, leads or participates in throughout the year. • You can add Events to FORMS as they occur, while you are planning them or after they have been completed. American Chemical Society

  18. Why Report the Impact of Your Local Section Activities? 1. LSAC uses this data to provide the ACS Board of Directors as well as the ACS Council with reports about events going on within ACS local sections. 2. The data is used to help the Society to Achieve Goal 4 of its Strategic Plan: Communicate with the Public 3. Periodically the ACS Budget and Finance committee determines the effectiveness of LSAC and the programs of the staff unit. Sharing the impact of local section activities is a major component of this review. 4. All of the above. 1 American Chemical Society

  19. Science Cafe´ American Chemical Society

  20. Science Cafe´ American Chemical Society

  21. American Chemical Society Measuring Success Large group activity

  22. ACS Leadership Development System American Chemical Society American Chemical Society

  23. TOWN HALL MEETING 1. Adminstrivia 2. Bulletin Board Questions and Answers 3. Local Section Vision and Support Questions: What are our goals? What supports do we need going forward to be successful? American Chemical Society

  24. The ACS Speaker Service recently moved to a new platform called: • ACS Speakers Bureau • ACS Online Speaker Directory • ACS Speakers List • ACS Speaker Service Database 1 American Chemical Society

  25. ACS Online Speaker Directory • http://speakers.acs.org • 80+ profiles of speakers who give a variety of technical talks and administer LDS courses • Speaker Profiles include: • Contact Information (i.e. name, address, phone number(s), email) • Talking Points and Categories (i.e. biochemistry, etc.) • Short Bios • Availability and Travel Preferences • Speaker Planner Resources, including a “how to” document, are available • For questions, email speakers@acs.org. American Chemical Society

  26. Local Section Finances • Local Section Allotments (Base and Per Capita) – about $4,900 - $36,700 • Local Section Voluntary Dues ($2-$15 per member) • Treasurers Handbook is Available on www.acs.org/getinvolved. American Chemical Society

  27. LSAC Recommends that all Local Sections maintain minimum financial reserves of: • $10,000 • $15,000 • 1.5 times the amount of your allotment • 3 times the amount of your allotment 1 American Chemical Society

  28. The deadline for filing the annual report is: • January 1st • February 15th • June 1st • December 25th • There is no deadline 1 American Chemical Society

  29. How often is your Local Section website updated? • Monthly • Quarterly • Annually • Do we have a website? 1 American Chemical Society

  30. Bulletin Board Questions American Chemical Society

  31. FORMS Questions • FORMS is not integrated with the ACS Network. The Network is intended to be a social media platform and FORMS is a database to collect reports. • FORMS times out after 30 minutes of inactivity. This timeout period is an IT-industry standard. • FORMS can only be used by local sections and divisions, only. American Chemical Society

  32. Elections • The Committee on Nominations and Elections will host a webinar on this topic on April 30th (afternoon). Stay tuned. • To conduct electronic elections, check your Bylaws to see if it’s allowed. • Email bylaws@acs.org to change your Bylaws. • Visit www.acs.org/getinvolved to view a webinar that discusses electronic elections as well as provides suggestions for vendors to use to conduct electronic elections: • Survey Monkey • Votenow.com American Chemical Society

  33. Electronic/Virtual Local Section Meetings • Visit www.acs.org/getinvolved for contact information for A+ Conferencing. They offer discounted rates for hosting meetings. • Consider using GoTo meeting – visit www.gotomeeting.com for fees • freeconferencecall.com—offers free teleconference service American Chemical Society

  34. Chat group for Local Section Leaders • The ACS Network is the place • Volunteer Support and Engagement Group • Post questions • Start discussions • We will post some of the questions from this weekend to start discussions American Chemical Society

  35. Contacting and Involving Potential Members • Know your target audience • Plan programming for the target audience American Chemical Society

  36. Training Webinars • www.acs.org/getinvolved • FORMS • Previous teleconferences • Pre-Leadership conference We will ask the ACS Network team and the ACS website team to develop webinars about using these tools. American Chemical Society

  37. Emailing members • ACS is working on a system for local sections and divisions that will assist with sending bulk emails. We hope to launch the system before the end of 2013. American Chemical Society

  38. Communicating with Members Beyond Email • Websites • Newsletters • Blogs • ACS Network Group for your section • Phone tree • Post cards • Share a copy of your annual report American Chemical Society

  39. Templates for Thank You Notes • www.acs.org/outreach • Templates for Thank You notes • Templates for Press Releases American Chemical Society

  40. Where to find Most successful activities? • www.acs.org/getinvolved • IPG examples • Share Your Story will be posted American Chemical Society

  41. Guidance for chemical storage, transportation, and ordering • The Committee on Communities Activities: outreach@acs.org • The Committee on Chemical Safety: American Chemical Society

  42. Paying for Members’ Meals • Reasonable expenses • Essential to the business of the section/official function of the section American Chemical Society

  43. ACS Services for the Unemployed • ACS National Dues may be waived for up to two years for members in good standing who are seeking employment • ACS National Meeting registration is free when you interview with potential employers at the ACS Career Fair or Virtual Career Fair • ACS Regional Meeting registration is now reduced to just $25.00 • Visit www.acs.org/careers for more information American Chemical Society

  44. Other topics • To be considered for Webinar Topics • Activities to involve more members • Increasing volunteer involvement • Matching industrial and academic interests in the local section American Chemical Society

  45. ACS Webinars™ Q: NEED AN EVENT OR PROGRAM FOR YOUR LOCAL SECTION? A: ACS Webinars™ and the Younger Chemists Committee have made hosting your next event easy. We provide the speakers, program materials, and raffle prizes; you gather the audience. Next Event: Feb 28, 2013 Register at http://acswebinars.org/acs-events Contact ACS Webinars™at acswebinars@acs.org

  46. ACS Webinars™ • Program Objectives: • Reach younger audience • Engage and revive sections/chapters • Provide networking opportunities • We have made it super easy for you to host an event. Each host will receive a you will receive a "Program-In-A-Box" kit that includes: • promotional language for advertising in your local section newsletter and follow up emails • a short promotional video you can link to any electronic communications • discussion questions and talking points for after the webinar • one or two ACS Webinars beaker mugs that each local section can raffle off as a door prize. Contact ACS Webinars™at acswebinars@acs.org

  47. Sharing a success • Program in a Box • ACS Newsletter • $40 a kit American Chemical Society

  48. Local Section Vision and Support Questions: What are our goals? What supports do we need going forward to be successful? American Chemical Society

  49. OTHER ACS RESOURCES • Use the ACS FREE service—Webs.com—to develop a website • Visit www.acs.org/getinvolved (great page to bookmark ) • Visit the ACS Network (Volunteer Support and Engagement) American Chemical Society

  50. THANK YOUFOR ATTENDING the 2013 ACSLEADERSHIP INSTITUTE Local Section TrackHave a safe trip home! American Chemical Society

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