Module 2

1. Module 2 Getting the Right People Please open this link at the beginning of class

2. Learning Objectives • Understand how getting the right people contributes to achieving your org mission • Know the key elements in Standard 2 • Be aware of resources that can assist you • Be able to identify next steps to achieve the standard

3. Program Partners

4. Getting the Right People Staffing is all about hiring the right people with the right skills at the right time. What are the biggest challenges in this? Discuss this with your neighbor And identify at least 3 things.

5. Start with a Strong Foundation & Build UP

6. Getting the Right People Hiring mistakes create a huge financial burden Recruitment process: Define the job, Seek a pool of qualified individuals, Select the best, Orient the individual. Activity: Complete online self-assessment

7. Policies and Documents What types of policies and documents does your organization have for getting the right people?

8. Standard 2.1 An approved job description is completed for all positions. At a minimum job descriptions should be reviewed annually.

9. Activity What is the value of a good job description? Resources: Job Analysis Questionnaire, Job Description Questionnaire, Sample job Descriptions

10. Standard 2.2 – 2.3 – 2.4 Lisa will create groups and assign a standard: In 20 minutes prepare a flipchart including… • key points • Hrcouncil.ca resources • specific challenges and how to overcome them Present your flip-charted findings – 10 minutes

11. Standard 2.2 Recruitment is through an objective, consistent process. Same process for internal and external candidates: Inform other orgs and community-of-interest Internal posting linked to succession, performance management and learning Resources: Checklist,

12. Do you know how to calculate the cost of losing staff ? (# of senior staff) X (annual salary) X 2.5= (#of manager level staff) X (annual salary) X 2 = (# of junior level staff) X (annual salary) X 0.5 = In one year ACSBE lost: 1 ED, 3 Managers and 3 Jr staff = $627,500

13. Standard 2.3 Criteria used to select the appropriate individual are established and documented. Based on job description? Minimum qualifications? Criteria job related and measureable? Testing required?

14. Screen Candidates • Pre-screen using criteria • Set up interviews • Forward applications to interview panel • Forward interview questions and rating guide Resources: selection criteria, sample interview questions and guidelines

15. Conduct the Interview • Provide instructions and explain the process • Rate candidate’s responses • Give candidate opportunity to ask questions • Close the interview by explaining next steps and thanking candidate • Ensure discussion and note taking complies with Human Rights Legislation

16. Select Candidate • Determine short list or re-start process • Telephone references • Use reference checking guide to document conversations • Determine preferred candidate • Ensure that the discussion and note taking complies with Human Rights Legislation Resources: sample reference check questions

17. Standard 2.4 All individuals external to the organization who are offered a position sign a letter of employment that outlines the working relationship between the individual and the organization. Resources: sample letter of offer, sample employment agreement

18. Online Session Evaluation Please take a few minutes to complete the session evaluation before leaving: http://survey.constantcontact.com/survey/a07e7uw39wphja1notu/start

19. Homework • Identify the top priorities for you in Standard 2 • Assign a timeline 3. Identify people to help 4. Create an action plan 5. Before Dec. 4 complete self assessment for Module 3

20. Questions? • Next session: December 4 (storm date Dec. 11) • Cancellation policy • If any school boards cancel, we are cancelled • If anything else causes a need to cancel, check your email before you leave home