CENTRAL 1 O.C.S.C.C. No. 903 Information Session – June 7, 2016

1. CENTRAL 1 O.C.S.C.C. No. 903 Information Session – June 7, 2016

2. Agenda • Introductions • Reserve Fund Study Update • June 1/2016 - May 31/2017 Budget • Items of Interest • General Reminders • Questions (any time)

3. Introductions Board Members • Marty van Gaal (term ending Fall 2018) – President • Rick Butson (term ending Fall 2017) – Secretary • Krista Nonnenmacher-Biddiscombe (term ending Fall 2016) – Director Property Manager (Taggart Realty Management) (1 year contract – May 31, 2017) • Michelle Compton (email: mcompton@taggart.ca) • Viktoriya Neadow (assistant) Concierge (employee of the Condominium Corp) • Patrick Lebrun (email: conciege@central1condo.com)

4. Reserve Fund Study • Objective • Set up a schedule for the anticipated repair and replacement of common element items • Set up a special account for major repair items and replacement of common elements and assets of the Corporation • To determine the annual contribution necessary to maintain an adequate balance for the 30 year period of this study • Satisfy the legislation regarding the Condominium Act, 1998 and related regulations, and • Update every 3 years (paper followed by full inspection) • Paper Study - spring of 2016 (paid from reserve fund) • Full Study – spring 2019 • Study cost is paid from the reserve fund

5. Reserve Fund – Plan and Financial Summary • Investment Rules • All investments must be 100% guaranteed • Federal or Provincial (no limit), Banks ($100,000 CDIC insured) • Current Non-Audited Balance - $1,191,949 as May 31, 2016 • includes PA payment of $23,463.70 • investing in 1year to 3 year GICs (rates of 1.3% to 2.15%) • $28,713 withdrawal in March 2016 for Gladstone Replacement Garage Door 2016 Paper Study – Completed, 2% recommended increase for the next 3 fiscal years

6. 5 Year Condo Fee Summary

7. June 1, 2016 to May 31, 2017 Budget

8. June 1, 2016 to May 31, 2017 Budget

9. Contracts

10. Shared Facility Allocation

11. Other Items of Interest • 2014-2015 AGM – November 18, 2015 • New rules approved • approved to allow unit owners (at their cost and maintenance) to install a board approved rolling screen door (submit a request form) • - locking ring (for bikes) in parking spaces • fitness room (M-F, 5:30am) • Saturday moving and use of McLeod Lobby • New Rule Proposed – Bike Tags (free) – control abandoned bikes • 10 additional bike racks installed in P1/P2 • Smoking Survey – not conclusive, 50/50 • 7x24 monitoring of 10 floor mechanical room • Amenity Room – Folding chairs purchased instead of ongoing rentals • Landscaping Contract Issued (Courtyard and Street) • Gladstone Garage Door – replaced • Gladstone Garage Door coded door entry device (bikes, foot traffic) • Standardized warning letters and associated fees (Bylaws and Rules) • Possible additional storage lockers on McLeod – Level 1M (5 lockers) and 8th Floor (1 unit), determine interest, 12-24 month pre-payment, lottery system • Agreement with Central 2/3 for sharing after-hour coverage

12. Other Items of Interest (continued) • Additional Bar for Real Estate lock boxes (Gladstone/McLeod drive through area) – other real estate boxes in and around building will be removed • Minimum of 6 Month Leases • Short term use of units (e.g. Air BnB) not allowed • Issues with HVAC (heat pumps) in Units – Unit owner responsibility • Central 1 residents are not entitled to the use of Central2/3 facilities • Screen door bulk purchase • HVAC maintenance – bulk discount • Glass Breakage – Thermal Shock – keep blinds a bit open during extreme temps • Bundled telecom from Roger’s (saving of $510 per month) • Option for unit owners (at their cost) to change their unit lock cylinder to a more secure key control system (Abloy) – on Condo Master Key system • Winter carpets replaced • Fall – plan to repaint garage floor lines and numbers • Deputizing Concierge and Board Members to issue by-law parking infraction tickets and tow vehicles • Installation of no-parking signs • Clothing and bottle deposit donation boxes • New Security company • Elevator – tile replacement and wood protective flooring for moves

13. Other Items of Interest (continued) • Scheduled Items • Regular Maintenance (every 2 months) • Garage Doors, Garbage Chute/Compactor, Boilers, Closed Water Loop, Fitness Equipment, Elevators, Landscaping • General Cleaning (7 days per week, 5 days - entire building – 2 days - elevators and lobbies) • Carpet Cleaning (entire building 2 times/yr, 2nd Floor 4 times/yr) • Spot cleaning between • Window Cleaning (annual) • Garage Floor Cleaning (spring and fall) • Weekend Security (Friday and Saturday – 7:30pm to 2:30am, Sunday 7pm to 11pm)

14. Communication • Owner to Owner for issues that are impacting each other (e.g. noise, general water leaking/damage, smoke) • ONLY the owner (except for emergencies) is to communicate with the Property Manager • Owner can make a request to communicate with the Board (via Property Manager or Suggestion Box) • Renter – (except for emergencies – e.g. water leaks) report issues/concerns to their LANDLORD ONLY • Owner is responsible to communicate the name (s) and contact information of their tenant to the Property Manager • Owner is responsible for the actions of their tenant • Owners are responsible to inform their tenant of declarations, bylaws and rules • Serious problems in a unit (e.g. fire, major water spill) that will seriously impact other units are to be reported immediately (911, Concierge, Property Manager, After-Hour Emergency Line)

15. Communication (Continued) • Communication with Concierge • Booking the Amenity Room and Elevator (for moving) • Reporting possible Declaration, Bylaw and Rule infractions • Parcel pickup • Reporting Common Element Issues (e.g. Garbage Room/Chute, Amenity Room – AV system, Fitness Equipment, Garage Doors) • Changing Unit Lock Cylinder (must stay on building master key system) • Not involved with issues within the unit (e.g HVAC and thermostats, HRV) or issues from other units (unless deemed an emergency) • Hours at Gladstone Desk (between these hours, somewhere in building) • Monday to Thursday, 8:00am to 8:30am and 4:30pm to 5:00pm • Friday, 8:00am to 8:30am and 2:30pm to 3:00pm • central1condo.com (continually upgrading) • Booking forms (elevator, amenity room) • Abloycylinder order form • General Information (e.g. programming thermostat) • Declarations, Bylaws, Rules • Amenity Room Booking (must book if 8 or more in attendance) • Contact Information

16. Reminders for Owners and Residents • Reminder notices will be issued to residents, followed by warnings, administration fees, etc. • Balconies/Terraces • Permitted: Plants (completed form to property manager), Screen Door (completed form to property manager) quality seasonal furniture, electric barbeques only • Not Permitted: items on hanging on railings, gas/charcoal barbeques, bikes, non-patio items (e.g. tires, picnic coolers, sports equipment, boxes), non-outdoor rugs, camping chairs, dead plants, laundry racks/clothes drying, pet litter pans/grasses, etc. • Weeding of terraces is an owners responsibility (extra strength vinegar) • Parking Spots • No storage of any items, only bikes allowed. • Can only be rented to residents and sold to unit owners • Noise & Disturbances: • All residents are entitled to quiet enjoyment of their unit. • Report disturbances to Concierge/Security Guard • Keep Log and Report to Ottawa By-Law (3-1-1) • City Councillor (Catherine McKenny) for issues outside the building (613-580-2424) • Bicycles – not allowed on balconies/terracesnor in elevators or lobbies • Water floods – largest condo insurance claim - locate your units water shut-off – normally in back of bathroom vanity panel

17. Reminders for Owners and Residents • Smoking: • Not permitted in any common area, including 2nd level courtyard and stairwells • Do not throw cigarette butts from balconies • Dispose of cigarettes in disposal receptacles (e.g. not in plant pots) • Control Your Pets: – Not allowed in Courtyard, Fitness Room, Amenity Room. • Must be on leash in all other common element areas of the building (ingress and egress) – “No dog business” on exterior landscaping beds and exclusive use common element balconies/terraces. • Damage & Theft: • Residents are responsible for the actions of their guests • Theft and damage of condo assets cost everyone • AV System, Damaged Walls, Pool Table, Fire Exit Map, Fire Extinguishers, Glued Door Bolts, Open Fire Hose

18. Reminders for Owners and Residents • The Condo Corporations responsibility ends at a unit door. The owner is responsible for all items within their unit, such as • Entry Doors - handles/locks • Replacement and/or cleaning of filters • Issues with the HRV (Heat Recovery Ventilator) and HVAC (Heating, Ventilating and Air Conditioning) • Items related to interior plumbing and fixtures • Noises generated from within the unit • Wood flooring • Importance of Unit Owner’s carrying their own personal insurance • Provide a copy of the standard unit description and corporation’s updated insurance certificate to their insurance company to ensure that you are properly covered • Included with your purchase and sale documents • Can request documents from our Property Manager

19. Backup Slide